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UNRAVELING THE MYSTERY:

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Title: UNRAVELING THE MYSTERY:


1
  • UNRAVELING THE MYSTERY
  • 101 WAYS TO COUNT YOUR KIDS!
  • PI 1563 Pupil Count Report
  • Lori Ames, Consultant
  • Brad Adams, Consultant

2
Agenda
  • Category Definitions
  • Head Count
  • Non-Resident Reductions
  • Resident Reductions
  • Resident Addition
  • Miscellaneous Information
  • Other Reports
  • Question and Answer

3
Audio Difficulties?
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    up (volume button located beneath the speakers
    picture)
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    up (volume icon located on the right hand side
    of your computer task bar)
  • Contact your IT department

4
Why is it important.
  • Student Count Determines Funding
  • Revenue Limit Calculation
  • Equalization Aid Calculation

5
General Counting Guidelines
  • Count the student if
  • The student is a district resident.
  • The District is financially responsible for the
    students educational program.
  • The student is present for instruction on the
    count date or meets the before and after rule.
  • So how do we get there

6
Pupil Count Workbook
  • http//www.dpi.wi.gov/sfs/membrpt2.html
  • General Count Instructions for the
  • PI 1563 Workbook
  • PI 1563 Pupil Count Workbook Form for Draft Use

7
CATEGORIES
8
Preschool Special Education
  • Students must be at least 3 years of age as of
    the count date.
  • Student must have an IEP (Individualized
    Education Plan) and be receiving instructional
    services.
  • No minimum required number of instruction hours

9
4 Year Old Kindergarten
  • Districts should only use these two lines if
  • the 4 year old kindergarten program is open to
    all students
  • the program is funded by district resourcesnot
    solely by Title One funds.
  • the student is at least 4 on or before September
    1st or admitted under early entrance guidelines
    via s.120.12(25).

10
4 Year Old Kindergarten
  • 4 Yr 437 Hours program shall have at least 437
    hours of instruction, which can include up to
    87.5 hours of outreach activities.
  • 4 Yr 524.5 Hours program shall have at least
    437 hours of instruction and 87.5 hours of
    outreach. The school shall NOT substitute
    instructional time for outreach activities.

11
4 Year Old Kindergarten
  • What is Considered Outreach?
  • Home visits
  • Parent-Teacher Conferences
  • Family Fun Nights/Evening Programs
  • For a more complete listing go to
  • http//dpi.wi.gov/ec/ecoutrpg.html

12
4 Year Old Kindergarten
  • Beginning in 2006-07, districts starting a new 4K
    program will need to sign-off on a program
    assurance form verifying that the program meets
    all 4K requirements
  • Contact Jill Haglund, Early Childhood Education,
    608-267-9625, with questions

13
5 Year Old Kindergarten
  • 5 Yr Old Half Day Program
  • 5 Yr Old Three Full Day Program
  • 5 Yr Old Four Full Day Program
  • 5 Yr Old Five Full Day Program
  • 5 Yr Old Blended Program
  • The student must be at least 5 years of age
  • on or before September 1st or admitted under
    early entrance guidelines via s. 120.12(25).

14
5 Yr Old Kindergarten - ½ Day
  • The program shall have at least 437 hours of
    direct instruction.
  • There is no days requirement, only the hours of
    instruction requirement.

15
5 Yr Old Kindergarten Full Day
  • According to state statute 121.004(7)(c)2., full
    day means the length of the school day for
    pupils in the first grade of the school district
  • Full day programs require full day attendance for
    the entire school year.

16
5 Yr Old Kindergarten - Blended
  • Program in which the structure of the full year
    program varies from the first semester to the
    second semester
  • Program in which the structure of the full year
    programs weekly schedule varies from day to day.
  • Few districts in the state report having a
    blended kindergarten program.

17
Grades 1 - 12
  • Students must be 6 years of age on or before
    September 1st of the current year or be admitted
    under early admittance guidelines as defined by
    the Board of Education under s. 120.12(25).

18
General Guidelines
  • No student may be counted in more than one
    category.
  • No student may be counted more than once.

Example A four year old student enrolled in a
4 year old KG program who also receives
preschool special education services should only
be counted in the appropriate 4 K category.
19
HEAD COUNT
20
Head Count
  • Identify students for whom the district is
    directly providing instructional services.
  • Include Resident and Non-Resident Students.

21
Head Count
  • Present The pupil is in attendance for
    instruction on the count date.
  • Absent The pupil is absent on the count date,
    but has attended at least one day during the
    school year prior to the count date and at least
    one day during the school year after the count
    date, and has remained a resident of the district
    during the period of absence.

22
NON-RESIDENT REDUCTIONS
23
Non-Resident Reductions
  • Reduce the head count by identifying non-resident
    students who are served by district programs, but
    not counted for revenue limit or state aid
    purposes.
  • Record students in only one category.
  • Students identified as non-resident reductions
    should also be identified in the head count.

24
NR Open Enrollment
  • Student who attends the district as an incoming
    open enrollment student.
  • The District will receive payment for providing
    services to these students either directly from
    another district (special education) or as
    adjustment from the state (regular education).

25
NR Tuition Waiver
  • Student who attends the district as an
    incoming, additional year tuition waiver
    student.
  • The District will receive payment for providing
    services to these students either directly from
    another district or as adjustment from the state.
  • The District should have a signed Tuition
    Waiver form identifying the type of approved
    waiver.

26
NR 66.30 Contract
  • Student who attends the district as the result of
    a 66.0301 contract between districts.
  • The District receives payment for providing
    services from the resident districts via a fiscal
    agreement between districts.

27
NR CESA Program
  • Student who attends the district under a CESA
    program as defined by s. 116.032.
  • The District acts as the host district and
    receives payment for services via the fiscal
    agreement between CESA and the participating
    districts.

28
NR - Tuition
  • Student attends your district under one of the
    following tuition arrangements
  • Parent paid tuition agreement
  • District to District tuition agreement

29
NR 9 Week Waiver
  • Student intends to move into the district within
    the first 9 weeks of school. (construction not
    complete)
  • If the student achieves residency within the
    initial 9 weeks, the board may waive tuition. If
    waived, the district should amend the pupil count
    to reflect residency.
  • If the student does not achieve residency within
    the initial 9 weeks, parents may request a second
    9 week period. If within the second 9 week
    period the student achieves residency, the board
    may waive tuition. If waived, the district
    should amend the pupil count to reflect residency.

30
NR Outside Age Eligibility
  • Student does not meet the age guidelines of the
    program or early entrance guidelines under s.
    120.12(25).
  • EX Student is counted in the 4K program, but is
    under 4 years of age as of September 1st of the
    current school year and does not meet early
    entrance guidelines under s. 120.12(25).

31
NR - Incarcerated
  • Student is incarcerated in a jail within the
    district and is receiving instructional services
    from the district on the count date.
  • The district may claim state tuition aid for
    services provided to this student.

32
Other Non-Resident - Reductions
  • NR Integration Transfer
  • NR CCDEB
  • So few districts have students that fit into
    these categories, that specific questions should
    be directed to a School Finance Consultant.

33
RESIDENT REDUCTIONS
34
Resident Reductions
  • Identify resident students who are served by
    district programs, but not counted as full-time
    students for revenue limit or state aid purposes.
  • Record students in only one category.
  • Students identified as resident reductions should
    also be identified in the head count.

35
Resident Reduction Outside Age Eligibility
  • Student does not meet the age guidelines of the
    program or early entrance guidelines under s.
    120.12(25).
  • EX Student is counted in the preschool
    program, but is under 3 years of age as of the
    count date and does not have an IEP
    (Individualized Education Program).

36
Resident Reduction Less Than Full-Time
  • Student attends the district less than full-time
    as defined by s. 118.15(1). Private school or
    home-based education students who attend grades
    other than high school are included in this area.

37
RESIDENT ADDITIONS
38
Resident Additions
  • Add to the Head Count by identifying those
    resident students who are receiving educational
    services from other districts or programs.
  • Record students in only one category.
  • Resident additions are added to the number of
    students reported in the head count.

39
RA Open Enrollment
  • Full-Time student who attends another district as
    an outgoing open enrollment student.
  • The District sends payment directly to the
    district of attendance (special education) or as
    an adjustment from the state (regular education).

40
RA Tuition Waiver
  • Full-time student who attends another Wisconsin
    district as an outgoing, additional year
    tuition waiver student.
  • The District sends payment for services directly
    to the district of attendance or as an adjustment
    from the state.
  • The District should have a signed Tuition
    Waiver form identifying the type of approved
    waiver.

41
RA 66.30 Contract
  • Full-time student who attends another Wisconsin
    district as the result of a 66.0301 contract
    between districts.
  • The District sends payment for services to the
    district of attendance via a fiscal agreement
    between the districts.

42
RA CESA Program
  • Full-time student who attends another district
    under a CESA program as defined by s. 116.032.
  • The District sends payment for services to the
    fiscal agent via the fiscal agreement between
    CESA and the participating districts.

43
RA - Tuition
  • Full-time student attends another district and
    your district pays tuition to the district of
    attendance.

44
RA Youth Options/Apprentice
  • District pays tuition to the institution of
    higher education for the full-time cost of the
    program.
  • Student attends a school to work program off
    school grounds that may involve both academic
    training and on-site work, on a full-time basis.
    The District is responsible for full-time tuition
    expenses.
  • Students involved in the Generac Second Chance
    partnership should be accounted for in this
    category.

45
RA S. 118.15 Contracts
  • These programs are typically referred to as
    General Equivalency Diploma (GED), High School
    Equivalency Diploma (HSED), or Community Based
    Organization (CBO).
  • A written agreement between the school board and
    a representative of the high school equivalency
    program or program leading to the students high
    school graduation must be in place prior to the
    students admission to the program.

46
Other Resident Additions
  • RA Partnership School
  • RA Residential Treatment
  • So few districts have students that fit into
    these categories, that specific questions should
    be directed to a School Finance Consultant.

47
Adjusted Head Count
48
Adjusted Head Count
  • The adjusted head count is converted to full-time
    equivalency (fte) for both revenue limits and
    equalization aid.
  • Incorrect data in the internet-based report will
    cause the fte for both revenue limits and
    equalization aid to be inaccurate. Data must be
    revised on-line.

49
Pupil Count Amendments
  • Throughout most of the year, districts simply go
    into the Reporting Portal and make any changes
    on-line.
  • Districts wishing to amend their pupil count
    report after membership audits are announced in
    February, or after the audit report is received,
    will need to contact DPI before going into the
    Reporting Portal.

50
Miscellaneous
51
Part-Time Attendance
  • S.118.145(4) allows resident pupils enrolled in a
    private school or in a home-based education
    program who meet the standards for admission into
    high school to take up to 2 courses during each
    school semester
  • Districts are allowed to add part-time FTE to
    their membership for equalization aid purposes.

52
Part-Time Attendance
  • In order to accurately calculate the part-time
    FTE, districts will be asked the following
    questions.
  • How many students (by grade level) does your
    district have?
  • How many hours of instruction during the semester
    are scheduled in total for the students
    identified above (by grade level)?
  • How many annual hours of instruction are
    scheduled for a full-time student (by grade
    level-minimum of 1,137 hrs)?

53
Youth Challenge Academy
  • Districts are notified by the Department of
    Military Affairs if a resident student is
    participating in the Youth Challenge Academy.
  • Districts are responsible for Academy costs for
    all pupils who are enrolled past the first two
    weeks of the program.

54
Youth Challenge Academy
  • Effective in 2006-07, districts will be given
    credit for these students for revenue limit and
    equalization aid purposes in the year in which
    they attend the academy.
  • A separate on-line youth challenge academy report
    must be completed by the district for both the
    September and January count in order to be given
    credit for these students.
  • If applicable, districts must complete the
    September YCA report prior to completing the
    September PI 1563 Pupil Count Report

55
Revenue Limit FTE Report
  • NEW REPORT!
  • Located on each districts homepage within the
    school finance reporting portal
  • Data taken from
  • PI 1804 Summer School Report
  • PI 1563 Youth Challenge Report
  • PI 1563 September Pupil Count Report

56
Contacts
  • Brad Adams 608-267-3752
  • bradley.adams_at_dpi.state.wi.us
  • Lori Ames 608-266-3464
  • lori.ames_at_dpi.state.wi.us
  • Karen Kucharz 608-267-9707
  • karen.kucharz_at_dpi.state.wi.us

57
Questions?
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