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General Environmental Management Systems Awareness Training


General Environmental Management Systems Awareness Training U.S. Department of the Interior Office of Environmental Policy and Compliance Washington, D.C. – PowerPoint PPT presentation

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Title: General Environmental Management Systems Awareness Training

General Environmental Management Systems
Awareness Training
  • U.S. Department of the Interior
  • Office of Environmental Policy and Compliance
  • Washington, D.C.
  • August 2007

U.S. Department of the Interior
  • The Mission of the Department of the Interior
    (DOI) is to protect and provide access to our
    Nation's natural and cultural heritage and honor
    our trust responsibilities to Indian Tribes and
    our commitments to island communities.
  • DOI manages 500 million acres of surface land, or
    about one-fifth of the land in the United States
    and has jurisdiction over approximately 1.76
    billion acres of the Outer Continental Shelf.  
  • DOI is a large, decentralized agency with over
    73,000 employees and 200,000 volunteers located
    at approximately 2,400 operating locations across
    the United States, Puerto Rico, U.S. territories,
    and freely associated states.

Some Examples of DOIs Many Missions
As DOI Employees, We Must Understand How Our
Day-to-Day Activities Impact the Environment
  • After this awareness training, you should know
  • About Executive Order (EO) 13423.
  • What an environmental management system (EMS) is.
  • The benefits of an EMS.
  • Why an EMS is important to what you do.

Executive Order (EO) 13423, Strengthening
Federal Environmental, Energy, and Transportation
  • Signed by President Bush on January 26, 2007.
  • Consolidated five previous executive orders and
    two Memoranda of Understanding into one order, 85
    pages down to 7 plus instructions.
  • Provides a holistic approach to integrating
    energy, environment, human health considerations
    into mission implementation.
  • Updated and set more aggressive goals for energy
    efficiency, renewable energy, water conservation,
    acquisition, pollution prevention/recycling,
    high performance buildings, fleet management, and
    electronics stewardship.

Executive Order (EO) 13423, Strengthening
Federal Environmental, Energy, and Transportation
  • Clarifies roles of Heads of Agencies and senior
    management officials.
  • More closely aligns environmental and energy
    requirements with the Office of Management and
    Budget performance scorecards approach.
  • Clarifies and strengthens role of Environmental
    Management Systems as the foundation management
    framework to meet the goals of the order
    (including compliance management).

DOI Policy
  • Secretarial Memorandum of April 4, 2007, directs
    DOI to lead by example on the implementation of
    E.O. 13423.
  • Directs DOI to achieve results and make progress
    toward E.O. 13423 goals.

Environmental Management Systems (EMS)
Requirements in EO 13423
  • Section 3(b) states, implement within the
    agency environmental management systems (EMS) at
    all appropriate organizational levels to ensure
    (i) use of EMS as the primary management approach
    for addressing environmental aspects of internal
    agency operations and activities, including
    environmental aspects of energy and
    transportation functions, (ii) establishment of
    agency objectives and targets to ensure
    implementation of this order, and (iii)
    collection, analysis, and reporting of
    information to measure performance in the
    implementation of this order.

What Is an Environmental Management System (EMS)?
  • An EMS is simply a set of procedures to reduce
    our environmental footprint in our day-to-day
  • An EMS is the combination of people, policies,
    procedures, review, and plans to help address
    environmental issues.
  • An EMS is that part of an overall management
    system which includes organizational structure,
    planning activities, responsibilities, practices,
    procedures, processes, and resources
    for...achieving environmental policy.
  • Important EMS elements include continual
    improvement, management commitment,
    formalization, and awareness of a systems based

Purpose of an EMS
  • An EMS brings together the people, policies,
    plans, review mechanisms, and procedures used to
    manage environmental issues at a facility or in
    an organization.

Benefits of an EMS
  • Helps maintain compliance
  • Reduce operating costs
  • Integrate environmental programs into mission
  • Increase employee involvement
  • Reduce environmental impacts

Things About EMS You May Not Know
  • Your organization may already have an have EMS
    established or have elements of an EMS in place.
  • You may be able to contribute to implementing and
    improving your organizations EMS.

DOI Policy
  • DOIs existing EMS Policy (515 DM 4) issued in
    2002, requires EMS implementation by Bureaus and
    Offices. The policy is currently undergoing
    revision to reflect the new E.O. 13423
  • Furthermore, DOI committed to fully implement EMS
    by the end of FY 2009 in the 2007-2012 Strategic

EMS Frameworks
  • The International Standard ISO 14001 is the most
    widely used and respected.
  • Organizations, however, use many EMS frameworks
    and models.
  • The EO 13423 Implementing Instructions directs
    Federal agencies to align their EMS programs with
    ISO 14001.

  • What does an EMS look like?
  • How is it structured?

A Basic EMS FrameworkPlan, Do, Check, Act
The Continuous Cycle
  • PlanPlanning, identifying environmental aspects
    and establishing goals
  • DoImplementing, includes training and
    operational controls
  • CheckChecking, includes monitoring and
    corrective action
  • ActReviewing, includes progress reviews and
    acting to make needed changes

EMS Components (e.g., ISO 14001)
  • Environmental Policy
  • Planning
  • Implementation and Operation
  • Checking and Corrective Action
  • Management Review

Environmental Policy
  • Issue a policy statement signed by facility
  • At a minimum, commit to
  • Continual improvement
  • Pollution prevention
  • Environmental compliance
  • Identifies EMS framework
  • Publicly available

  • Identify aspects and impacts from facility
    activities, products, and services
  • Review legal requirements
  • Set objectives and targets
  • Establish formal EMS program

Implementation and Operation
  • Define roles and responsibilities
  • Provide EMS training
  • Establish internal and external communication
  • Establish document control system
  • Establish operational controls
  • Integrate with or establish emergency
    preparedness procedures

Checking and Corrective Action
  • Conduct periodic monitoring of environmental
  • Identify root causes of findings and conduct
    corrective and preventive actions
  • Maintain environmental records
  • Conduct periodic EMS audit

Management Review
  • Conduct periodic senior management review of EMS
  • Revise policies as needed

The EMS Plan, Do, Check, Act Cycle(e.g., ISO
Environmental Policy
Management Review
Continuous Improvement
  • Checking/
  • Corrective Actions
  • Measurement and Monitoring
  • EMS Nonconformance and Corrective
  • Records
  • EMS Audits
  • Planning
  • Environmental Aspects
  • Compliance
  • Objectives and Targets
  • Environmental Mgmt. Programs
  • Implementation
  • Roles and Responsibilities
  • Training and Communication
  • EMS Document Control
  • Emergency Preparedness and Response

Bottom Line EMS Requirements
  • Must have commitment of top managers.
  • An EMS doesnt exist in isolation.
  • Must be consistent with other management systems
    (e.g., IT) in your organization.
  • An EMS must be owned by everyone in your

Some Basic EMS Definitions
  • Environmental Aspect (Cause) The elements of an
    organizations activities, products, or services
    which can interact with the environment.
  • It is important to establish, implement and
    maintain a procedure to identify the
    environmental aspects of activities products and
    services that you can control and can
  • After identifying environmental aspects you must
    determine those which have or can have
    significant impacts on the environment.
  • Examples include air emissions, water
    discharges, , use of raw materials, energy use,
    use of natural resources, use of volatile organic
  • Environmental Impact (Effect) Any change to the
    environment whether adverse or beneficial, wholly
    or partially resulting from an organizations
    activities, products, or services.
  • Examples include depletion of natural resources,
    air pollution, hazardous waste generation, soil
    and water contamination.

Examples of Aspects and Impacts
  • Facility Operations
  • Aspect Office use of electronic equipment
  • Impact Generation of recyclable waste (paper,
    batteries, toner cartridges)
  • Aspect Use of solvents, oil, fluorescent lamps,
    and excess furniture
  • Impact Land contamination (landfill)
  • Aspect Air emissions from buildings
  • Impact Air pollution, global warming

Examples of Aspects and Impacts
  • Facility Operations (continued)
  • Aspect Motor vehicle operations
  • (Use of oil, rags, antifreeze, tires, and
  • Impact Hazardous waste generation and air
  • Aspect Custodial Operations
  • (Use of cleaning products, paper, water,
  • Impact Depletion of natural resources and
    contamination of land
  • Aspect Grounds Maintenance
  • Impact Depletion of natural resources
    (pesticides, fertilizer, water use, fossil fuels)

Examples of Significant Environmental Aspects
  • Purchasing chemicals
  • Use of chemicals
  • Application of pesticides
  • Office products/paper consumption
  • Use of electronic equipment
  • Building temperature control
  • Grounds and custodial operations
  • Motor vehicle operations

Objectives and Targets
  • Compliance with Regulations
  • Reduce Waste Streams
  • Hazardous, Solid, and Universal
  • Reduce Energy Consumption
  • Recycle
  • Green Purchasing
  • Pollution Prevention

  • An EMS objective is an overall goal arising from
    the environmental policy statement set by the
  • An EMS target is a detailed measurable
    performance requirement related to the objective.

  • Objective Increase solid waste diversion
  • Target Achieve a 60 diversion rate for all
    solid waste by the year 2008.

  • Objective Improve environmental compliance
  • Target Reduce the number of external
    environmental compliance audit findings by 50 on
    an audit-to-audit basis.

  • Objective Reduce transportation congestion
  • Target Increase the number of employee-days of
    mass transit use by 50 by the year 2007 based on
    a 2002 calendar year baseline.
  • Target Purchase 25 bicycles for use within the
    facility by the year 2004.

An objective of EMS is to reduce environmental
impacts.Below are ways you can support this
  • Reduce, Reuse, Recycle Reduce your use of
    resources such as water. Reuse resources such as
    office supplies Recycle all batteries, paper,
    electronics, toner cartridges, metal scraps,
    metal cans, glass and plastic containers, and
    fluorescent light bulbs, etc.
  • Purchasing Requirements Government purchasing
    agents, including credit card holders, are
    required to follow the Affirmative (Green)
    Procurement Plan.
  • Carpool Conserve fuel by carpooling to field
    sites or other work related destinations.

What Managers and Supervisors Need to DoProvide
support to change habits
  • Old habits die hard.
  • Employees need support through both motivational
    and technical hurdles.
  • Initial training and periodic refreshers are
    essential to continuing pollution prevention

Top Ten Pollution Prevention Techniques
  • 1. Good housekeeping and maintenance practices
  • 2. Spill prevention and preparedness
  • 3. Inventory management
  • 4. Prudent purchasing
  • 5. Waste exchange programs
  • 6. Alternate cleaning processes
  • 7. Reduce/reuse process wastes
  • 8. Process modifications
  • 9. Changes in equipment or technology
  • 10.Environmentally
    preferable purchasing

An ExampleEnvironmentally Preferable Purchasing
  • Definition
  • Products or services that have a lesser or
    reduced effect on human health and the
    environment when compared with competing products
    or services that serve the same purpose.

Environmentally Preferable Purchasing
  • Environmentally preferable purchasing means
    examining the pollution prevention practices of
    your vendors and subcontractors

  • An EMS is the combination of people, policies,
    procedures, review, and plans to help address
    environmental issues.
  • Important EMS elements include continual
    improvement, management commitment,
    formalization, and awareness of system approach.

  • Being a good environmental steward is every DOI
    employees business.
  • Performing your job in an environmentally safe
    and sound manner benefits us all by protecting
    the health of the surrounding ecosystem,
    preserving resources for future generations,
    being good neighbors, minimizing mission impact
    due to non-compliance issues, and saving money by
    decreasing wasted resources.

Your Participation
  • All personnel have roles and
    responsibilities at the location for EMS. Your
    level of participation will vary according to the
    work you perform. At a minimum, you are
    responsible for knowing
  • The commitments of the Environmental Policy.
  • How your job impacts the environment.
  • The procedures/protocols of your job and adhering
    to them.
  • The potential environmental impacts of departing
    from the procedures of your job.
  • The legal and other requirements of your job.

Congratulations and Thank You!
  • You have completed general EMS Awareness
  • Your feedback allows us to continually improve
    EMS implementation.
  • For more information or to actively participate
    in EMS implementation, please contact your Bureau
    or Office EMS Coordinator.