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Student Success Goal Team

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Student Success Goal Team Kick Off Meeting June 29, 2009 10-2 CWL Seminar Room C College Transition - Milestone II Outcome Students make informed choices about ... – PowerPoint PPT presentation

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Title: Student Success Goal Team


1
Student Success Goal Team
  • Kick Off Meeting
  • June 29, 2009 10-2
  • CWL Seminar Room C

2
GCC Vision MissionDr. Alan Scheibmeir
  • Mission Statement
  •  
  • The mission of Grayson County College is to
    cultivate student success and community building
    in North Texas by
  • Recognizing our interdependence with various
    communities
  • Providing a broad and dynamic curriculum to
    support university transfer, career technical
    education, developmental, and community education
  • Developing innovative curricula and services
    facilitated by appropriate technology
  • Creating a supportive learning environment
  • Promoting diversity and cultural enrichment
  • Supporting economic development
  • Committing to an institutional effectiveness
    process for continuous improvement in the pursuit
    of excellence.
  • Vision Statement
  •  Grayson County College is a premier learning
    college that transforms individuals, builds
    communities, and inspires excellence.

3
Participants
  • Dennis Westman
  • Jeanie Hardin
  • Jean Sorensen
  • Donna Byrum
  • Mark Taylor
  • Kim Teel
  • Wendell Williams
  • Stella Thompson
  • Steve Davis
  • Donna McKinney
  • David Foster
  • Barbara Malone
  • Patty Pool
  • Gregg Miles
  • Jean Flick
  • Tana Adams
  • Virginia Thompson
  • Lisa Hebert
  • Jennifer Steed
  • Susan Lancaster
  • Cindy Powell (or Anna Hicks)
  • Keri Harvey
  • Nancy Luthe

4
Agenda
  • 1000 New GCC Vision Mission Statements Alan
  • 1015 Thank Participants Introduce GCC Student
    Mehan Pearson - Jeanie
  • 1020 Agenda Objectives of Meeting - Debbie
  • 1025 Round Robin Debbie
  • 1030 What is Student Success at GCC? Jean
  • 1045 What is GCCs motivation for change?
    Jeanie, Jean, Wendell
  • 1115 What If? Jeanie
  • 1130 Working Lunch
  • 1200 Current Status of Student Success and
    Retention Initiatives at GCC
  • Instruction Jeanie Jean
  • Student Services Wendell
  • 1230 Ideal Model of Student Progression
    Milestones Milestone Teams
  • 100 Things to Think About Next Steps -
    Jeanie, Wendell, Gary
  • 130 Starfish Pins/Story Winning GCC Student
    Success StoryWendell Jeanie

5
Student Success Goal TeamKick-Off Meeting
Objectives
  • GCC Goal No. 1 Meet the current and future
    educational needs of a diverse population.
  • Define student success at GCC
  • Identify what motivates us to change?
  • Identify the current status of retention
    initiatives in Student Services and Instruction?
  • Institutionalize and integrate the Student
    Success initiative throughout GCC and the
    community by dedicating resources and sustained
    effort for continuous improvement in student
    success

6
Round Robin
  • Think about your role at GCC for student success.
    Write your name and one word that describes your
    role, e.g. Jean - learning, Tana - recruiting,
    Kim graduation
  • Write name and role on nametags
  • Round Robin

7
What is Student Success at GCC?
  • Read Homework responses to question 2
  • Discussion
  • Type GCCs definition here

8
What is GCCs motivation for change?
  • SENSE ESSI Team Report
  • CDAC Retreat Report from CCSSE Results see
    handout
  • GCC Closing Gaps Data
  • THECB GCC, http//www.txhighereddata.org/Interacti
    ve/Accountability/
  • Click on Community College Performance
  • Select Grayson County College - GO
  • Participation
  • Success
  • Excellence

9
In what ways do our practices support the ideal
(gap analysis)?
  • What do we identify as the first areas for
    systemic change? THECB GCC, http//www.txhigheredd
    ata.org/Interactive/Accountability/
  • And then what?
  • Comparable institutions
  • And then what?
  • Current State Analysis

10
What is your motivation for change?
  • Read Homework responses to question 4
  • Collapse feedback into this slide

11
What If?
  • Students and parents understood postsecondary
    transition decisions and arrived to college
    ready to learn?
  • Students had clear Career and Educational Plans
    early in their college experience?
  • Students understood how College Prep and General
    Education courses were helpful to accomplishing
    their career goals?

12
What If.?
  • Students had connections with faculty/staff who
    could talk to them about their career and
    educational plans?
  • Students saw a clear progression towards their
    degree each semester?
  • Students learned the process to develop and
    implement career and educational plans and could
    repeat it for themselves as needed?

13
Instruction
  • Learning Frameworks 2009 Fall pilot
  • Tutoring, Math Labs, and Supplementary Classes
  • Developmental Education
  • Academic Advising
  • Adjunct Professional Development
  • Student Engagement Project
  • College Connection
  • Dual Enrollment Initiative
  • Assessment Initiative 2009 Fall pilot

14
Retention Efforts in Student Services
15
Before Classes
  • Advising Services from a Demand Model rather than
    Supply Model
  • Open Registration from April-August and
    November-December
  • Personal Advising-900-400
  • Office Open Until 600
  • Eliminated Arena Registration-Convenience to
    Students
  • Eliminated Late Registration-Success at the Start.

16
College 101
  • Main Goal To provide students with the
    information and resources needed to prepare for
    and make the transition to College life.
  • General Orientation and
  • Retention through the Census Date.

17
College 101-Activities
  • Main Goal To provide students with the
    information and resources needed to prepare for
    and make the transition to College life.
  • General Orientation and
  • Retention through the Census Date.

18
College 101--CSI
  • College Student Inventory-Noel Levitz
  • The CSI asks students to respond to key
    items related to their academic motivation and
    receptivity to assistance.
  • We review individual and aggregate reports
    identifying those who are most at risk.
  • We assign the most at-risk to the MyMentor
    Program. Program is design to get students with
    paid advisors who meet with them during the 1st
    Year of enrollment.

19
Student Success Series
  • The Office of Counseling Services offer programs
    that support students academic persistence and
    success starting the 2nd week of classes each
    semester. The series are designed to
    dramatically boost their success as a student and
    employee (if working).
  • Annually over 300 students participate in the
    series.

20
Success Strategies- Student Life
  • The first 2 weeks of each semester are purposely
    programmed heavily to engage students in various
    activities/events to make them feel more
    connected to GCC.
  • Data shows that students must get connected
    socially and environmentally within 10 days of
    starting college or beginning a new semester.
  • Those who feel good and are positive about their
    college experience (s) are more likely to be
    successful academically than those who do not.

21
Current Activities
  • MyMentor Program
  • Student Success Series
  • Student Life Strategies

22
Week 1
  • MyMentor Meeting
  • August 23 Residence Hall Orientation
  • August 24 31 Student Government
    Association Meeting (s)
  • August 24-November 6 4 on 4 Flag Football
  • August 24-November 6 5 on 5 Soccer
  • August 24-November 6 4 on 4 Sand Volleyball
  • August 25 Welcome To GCC South Campus
    Student Lunch
  • August 26 BSM Welcome Luncheon
  • August 28 Student Life Welcome BBQ

23
Week 2
  • Degree Audit and Schedule Review with MyMentor
    Participants
  • September 2 The Sweet Treats Stop
  • September 2 Donuts Galore- South Campus

24
Week 3
  • Review of Individualized Assessments of MyMentor
    participants
  • September 8 Study for Success-Study
    Skills
  • September 8 22 Viking Residence Hall
    Activity/Events Night
  • September 10, 17 24 Student Night at the BSM
  • September 10 Test Taking Tips

25
Week 4
  • Career Planning/Major Selection with MyMentor
    participants
  • September 14 Mind and Body-Whos Business is It?
  • September 14 Late Night Mexican Food Fiesta
  • September 16 Career Images-MySpace/MyImage
  • September 17 3rd Thursday Thing at the BSM
  • September 17 Welcome Social Jensen Residence
    Hall
  • September TBA Student Talent Showcase at Club
    Grayson
  • September TBA Healthy LifeHabits Wellness Fair

26
Week 5
  • September 22 Dress for Success
  • September 24 Movie Night at the Life Center
  • September 24 What Your Credit Score Says
    About You
  • September 26 Karaoke
  • Career Consultations with MyMentor Participants

27
Week 6
  • Campus Connect and Portal Reviews with MyMentor
    Participants
  • September 28 Taking the Mystery Out of Majors
  • September 29 X Box 360 Link Night
  • September 30 Your can Get There From
    Here- Avoiding False Starts Transfer Basics
  • September -October 8 8 Ball, Foosball, Ping
    Pong Video Game Tournaments
  • September-December (Meets every Tuesday)
    International Student Bible Study
  • September-December (Meets every Tuesday)
    Fellowship of Christian Athletes

28
Week 7
  • Review of Important Dates to Remember with
    MyMentor participants
  • September-November
  • Monday Night Football on the Big Screen
  • September-December
  • BSM Weekly Luncheons

29
Week 15
  • Final Meeting with MyMentor participants and
    verification of Enrollment Activities for the
    next enrollment period.

30
What are We Working On
  • Development of a Strategic Success Plan by the
    Offices of Student Life, Enrollment Advisors,
    Counseling Services, and Residence Halls.
  • Improving Retention Efforts Before 1st Class Day
    by Improving Conversion Rates Of Applicants --?
    Enrollment

31
Applications for Admissions
  • Fact
  • From January 2008 to August 2008, Grayson
    received a total of 4549 applications from people
    who were interested in enrolling at GCC
  • Of that number, 1285, Never Enrolled.

32
Applications for Admissions
  • Fact
  • Almost 30 of those who were interested in
    attending GCC, did not enroll

33
How?
  • Closing the Deal
  • By improving the percent of those who are just
    interested and apply to those who actually enroll.

34
How?
  • Case Management Approach
  • There are applicants in the Enrollment Advisors
    Office who are not known to the Admissions
    Office
  • There are applicants in the Admissions Office
    who need Financial Assistance and are not known
    to the Financial Aid Office
  • There are applicants in the Financial Aid Office
    who are packaged and ready to enroll who are not
    known to the Advising Office

35
Migration to Future
Admissions
Enrollment Advisors
Student
Financial Aid
Advising
36
Horizontal Work Flow
  • Casey Applies for Financial Aid
  • Pell
  • Loan
  • Work Study
  • Scholarship
  • Director

37
Horizontal Work Flow
  • Casey Applies for Financial Aid
  • Brenda
  • Audrey
  • Jennifer
  • Brenda
  • Dana

38
Vertical Work Flow
  • Casey Applies for Financial Aid
  • A-D E-K L-R S-Z

39
Student ServicesHorizontal Work Flow
  • Enrollment Agents
  • Applicants-Admissions and Financial Aid
  • College 101
  • Advising
  • Business Office

40
Main Goal Exercise
  • Why do Students Go To College?

Pass Exams
41
What is the Main Goal In the Admissions Process
  • To Have the Student Leave the Business Office
    Process With an Accurate Schedule for the
    Enrollment Period and Their Classes are Paid In
    Full by the 12th class day.

42
Area and Main Goal(s)
  • Enrollment Advisors
  • Secure an Application
  • Enroll in College 101

43
Area and Main Goal(s)
  • Admissions and Records
  • Secure Transcripts
  • Secure Test Scores

44
Area and Main Goal(s)
  • Financial Aid
  • Secure an ISIR
  • Package
  • Award

45
Area and Main Goal(s)
  • College 101
  • Attend College 101
  • Participate in Advising

46
Area and Main Goal(s)
  • Advising
  • Secure A Degree Audit
  • Plan for Class Schedule
  • Schedule

47
Area and Main Goal(s)
  • Business Office
  • Secure

48
What is the Main Goal and Key Question?
  • Main Goal
  • To Have the Student Leave the Business Office
    Process With an Accurate Schedule for the
    Enrollment Period and Their Classes are Paid In
    Full by the 12th class day.

Key Question How Many Students Are Enrolled and
Paid For On the 12th Class Day?
49
Enrollment AdvisorsMain Goal(s) and Key
Question(s)
  • Secure an Application
  • Enroll in College 101
  • How Many Apply?
  • Whos Scheduled for College 101?

50
AdmissionsMain Goal(s) and Key Question(s)
  • Secure Transcripts
  • Secure Test Scores
  • Who has test scores?
  • Who has transcripts?

51
Financial Aid Main Goal(s) and Key Question(s)
  • Secure an ISIR
  • Package
  • Award
  • Who has been packaged?
  • Who has been awarded?

52
College 101Main Goal(s) and Key Questions
  • Attend College 101
  • Participate in Advising
  • Who Attended?
  • Who Participated in Advising?

53
Advising Main Goal(s) and Key Questions
  • Secure A Degree Audit
  • Plan for Class Schedule
  • Schedule
  • Who has a career plan?
  • Who is enrolled in class?

54
Business Office Main Goal(s) and Key Question
  • Secure
  • Who has paid?

55
Plastic On the Couch
56
Admissions Module v6.0
57
(No Transcript)
58
Overview
  • The program is menu driven and has field level
    help. Menus are arranged in processing order.
    The best feature and one that will save data
    entry time is dbCENTREL. This is a central
    database that will be used by all the POISE-AIS
    packages and will store all name and address
    elements. When making changes the changes are
    done in one place. This will eliminate redundant
    data entry.

59
  • For example, when an applicant is entered in
    dbCENTREL, that information can be extracted to
    the applicant entry program in the Admissions
    System. Entering the persons data in the
    applicant entry program also enters the data in
    dbCENTREL.

60
When a prospect changes status to an applicant,
the records that are in the prospect file are
moved to the applicant file through the Create
Applicant program without data re-entry. This
in turn creates a new set of scheduling letters
if they are needed. The program ensures that the
person does not receive duplicates of letters
sent when the person was a prospect.
61
Internal Mail
  • On the Utility Program Menu there are three
    procedures which access the Letter program,
    Required Item program, and the Tickler program.
    These procedures send VMS mail messages to the
    appropriate counselors or other personnel to
    remind them to accomplish various tasks needed.

62
Reports
  • History statistics will be totaled by month for
    several types of reports. Prospects can be
    traced through the various stages of the
    admission process by using a Migration Status
    code. There will also be a complete history of
    all contacts with the prospects and applicants.
    From the statistics, standard report layouts are
    generated and are included in the report menu.

63
Estudias
DAILY DASHBOARDS
ESTUDIAS
Key Questions
POISE
Key Questions
64
GCC Student Success PathwayIdeal Model of
Student Progression
  • Introduction to College
  • College Transition
  • Progression to Degree
  • Graduation Transition
  • Life Long Learning

65
Introduction to College - Milestone I
  • Outcome
  • Students make informational, academic and social
    connections to Grayson Community College.
  • Strategies
  • Strategic Marketing Plan
  • Consistent look and message
  • Coordinated publications
  • Effective and Efficient Communication Plan-Being
    Developed by Student Services Fall 2009 for
    Spring 2010 implementation)
  • Specialized programs based on selected students
    (Dual enrollment, Tech Prep, etc.)

66
College Transition - Milestone II
  • Outcome
  • Students make informed choices about college
    enrollment based on an awareness of their general
    career and academic interests, abilities, and
    career path options
  • Strategies
  • College 101
  • Strategic Advising Plan (develop Fall 2009)

67
Progression to Degree - Milestone III
  • Outcome
  • Students become increasingly self sufficient in
    their ability to implement career and educational
    goals.
  • Strategies
  • Academic and Student Services Retention
    Initiatives to be developed Fall 2009

68
Graduation Transition - Milestone IV
  • Outcome
  • Students make appropriate preparations to
    transition to the work place or to transfer to an
    upper division college/university.
  • Strategies
  • My Career Planner, My Portfolio, My Job Prospects
  • Grad Track
  • Degree Audits
  • Graduation Office communications
  • Managers, Career Programs
  • Placement Services

69
Life Long Learning - Milestone V
  • Outcome
  • Students are able to recreate the experience of
    goal-setting, career choice, and educational
    planning in periods of career transition,
    retooling, or acquiring new skills.
  • Strategies
  • To be Developed by CWL and Alumni Services Fall
    2009

70
Things to Think About
  • Cross-training
  • Written documentation of procedures and processes
  • Dont just answer the first question What is
    it you want to do?
  • When to refer? Balance between The Faculty
    Interaction and Student Services

71
Next Steps?Final Objective of the Kick Off
Meeting
Institutionalize and integrate the Student
Success initiative throughout GCC and the
community by dedicating resources and sustained
effort for continuous improvement in student
success Type Ideas for how to accomplish this
objective
72
Starfish Story
  • Read the Starfish Story aloud
  • Award pins to additional Shooting for Success
    Team Members
  • Read Homework Responses to question 3, round
    robin
  • Silent vote for winning story
  • Read winning story and award gift certificate
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