Project and Change Management Week 1

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Project and Change Management Week 1

• Lecture 1 Introduction

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Course Details

• Contact - cosuilleabhain_at_gmail.com
• Monday and Wednesday 1830 1930 all contact
  time lectures and labs
• Continuous assessment 1 assignment 50
  submitted via webcourses
• Website http//pmcmnotes.com all lecture notes
  here

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Books/ Websites /Journals

• Main book
• Project Management Institute (2004), Guide
  to the Project Management Body of Knowledge,
  third edition, PMI press.  In library or
  available at http//www.peoplelogicsoftware.com/pr
  oducts/project_management_guide.htm
• Other Books Steve McConnell Rapid Development
  , More Software Orientated
• Harold Kerzner Project management A systems
  approach to planning, scheduling and controlling
  Very detailed good reference book
• Websites
• The Project Managers Homepage,
  http//www.allpm.com
•  Project Management Institute,
  http//www.pmi.org
• Journals
• International Journal of Project Management,
  Elsevier Ltd and the International Project
  Management Association (IPMA).
•  IBM Systems Journal, IBM Corporation/IBM
  Journals
• Project Management Journal, Project Managers
  Institute.
•  

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Overview of course- Overview of Project Management

• What are the characteristics of projects?
• What is Project Management?
• A history of project management
• Project management in the context of the
  permanent organisation
• Interactions - stakeholders
• Project Management tools

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Project Management for Information technologies

• Categories of information technology projects
• Failure and reasons for failure

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Project Lifecycle

• Project Phases
• Characteristics of different phases of project
  life cycle
• Completion of phase marked by deliverable
• Primary software phases
• Types of software lifecycles

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Methodologies

• Traditional methodologies e.g. PRINCE2 (PRojects
  IN Controlled Environments), PMBOK Guide
• Non traditional e.g. agile methodologies, rapid
  development

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Project Organisation

• Customers of the project
• Project position within organisation
• Project manager roles and responsibilities
• Project skills requirement
• Communication

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Project Evaluation

• Evaluation criteria functional, cost, time
• Transition to operations
• Customer satisfaction measurement

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Planning and Management

• Estimating and planning techniques critical path
  analysis WBS, Gantt charts
• Milestone identification, project estimating
  techniques
• Control documentation
• Project Reporting
• Cost management - cost estimating, cost control,
  cost budgeting

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Change Management

• Causes of change
• Requirements creep
• Change Control
• Change Control Board
• Regression Testing

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Project Management in PMBOK guide Project
Management Institute

• Structures PM by
• A) Processes
• B) Knowledge Areas
• Processes. 2 types
• 1. PM processes describing and organizing the
  work of the project
• 2. Product-oriented processes specifying and
  building the projects product

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PMIs 9 Knowledge areas

• Project integration management
• Scope
• Time
• Cost
• Quality
• Human resource
• Communications
• Risk
• Procurement

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Project Integration management

• Includes the processes required to ensure the
  various element of the project are properly
  coordinated
• Project plan development
• Project plan execution
• Integrated change control

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Project Scope Management

• Is concerned with defining and controlling what
  is or is not in the project
• Ensures that the project contains all of the work
  required
• And only the work required to complete the
  project successfully

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Project Time Management

• This is the name given to the collection of the
  processes required to ensure timely completion of
  a project
• Establishes and maintains the appropriate
  allocation of time
• By planning, estimating, scheduling, trending and
  schedule control
• Through the successive stages of the projects
  natural life-span
• i.e. definition, concept, execution and finishing

C
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Cost Management

• Is the controlling of costs as they apply to the
  project. It includes the estimation of costs,
  cash flows, direct and indirect costs and costs
  associated with the project life cycle

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Quality Management

• Quality Management Definition
• Processes required to ensure the project will
  satisfy the needs for which it is was undertaken
• It includes
• Quality planning
• Quality assurance
• Quality Control

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Human Resource Management

• Team Building,
• Team Management,
• Team Models
• Role responsibility,
• Power and authority
• Leadership
• Managing conflict

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Communications Management

• A subset of project management that includes the
  processes required to ensure the proper
  dissemination of project information. It consists
  of
• Communication planning
• Information distribution
• Performance Reporting
• Administrative closure

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Risk Management

• Risk Management
• Types of risk schedule, cost, requirements,
  personnel
• Risk Identification
• Risk Analysis
• Risk Exposure (RE Prob. Size)
• Risk Prioritisation
• Risk Control risk management plan
• Risk acceptance or risk avoidance

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Procurement Management

• Procurement planning determining what to procure
  and when
• Solicitation planning documenting product
  requirements and identifying potential sources
• Solicitation obtaining quotations, bids, offers,
  or proposals as appropriate
• Source selection choosing from among potential
  vendors
• Contract administration managing the
  relationship with the vendor
• Contract close-out completion and settlement of
  the contract

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What is a Project ?

• PMI definition
• A project is a temporary endeavor undertaken to
  create a unique product or service
• Progressively elaborated
• With repetitive elements

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Projects and on-going operations

• Both are performed by people, Constrained by
  resources, Planned executed and controlled
• Projects are temporary. Operations are ongoing
• Projects are completed when the goals and
  objectives are accomplished
• Operations involve work that is continuous
  without an ending date

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Other Common Characteristics of Projects

• Multidisciplinary
• Complex
• Conflict

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What is project management?

• Project management brings together a set of tools
  and techniques to describe, organise and monitor
  the work of project activities
• Project managers are people responsible for
  managing project processes, and applying the
  tools used to carry out the project activities

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Work of project management involves

• Competing demands for scope, time, cost, risk
  and quality
• Stakeholders with differing needs and
  expectations
• Identifying requirements

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Organisational History Leading Up to Project
Management

• Hunter gather --- up to approximately 8000 years
  ago
• Agriculture increase food production allowed the
  training of specialists e.g. military, religious,
  craftsman, merchants
• Large empires allowed major construction projects
  e.g. Pyramids
• Degree of specialisation increased with time
  modern engineering only two or three hundred
  years old

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First project managers needed skills in

• organising
• planning
• directing work
• directing workers
• negotiating
• general skills
• theoretical knowledge
• imagination
• communicating a vision
• implementing the work
• transforming a vision into reality

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Early development of project management

• Industrial Revolution large scale projects e.g.
  trans continental railway in the United States,
  London Sewers
• Needed way to manage large quantities of labour
• Turn of the century Fredrick Taylors study of
  work
• Henry Gantt Gantt charts outline the sequence
  and duration of all tasks in a process

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History of project management

• Modern form only a few decades old
• Early 1960s organisations began to see the
  benefit of organising work around projects
• Need to communicate and integrate work across
  multiple departments and professions.

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Birth of modern PM

• Second World War increases scarcity of labour and
  complexity of projects
• 1969 Project management Institute
• 1970s military, defense, construction industry
  were using PM software
• 1990s large shift to PM-based models

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Processes supporting project management

• Total Quality Management 1985
• Empowerment and self directing teams
• Re-engineering
• Scope Change Control
• Risk Management
• Project Office

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Processes supporting project management

• Maturity Models
• Strategic planning for project management
• Intranet status reports
• Capacity planning models
• Six sigma project management
• Virtual project teams