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Departmental Scanners in Ontario - MES Hybrid

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When searching for Departmental Scanners in Ontario, it’s important to know what features you need and those you can do without. Find out more about departmental scanners in Ontario from Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about departmental scanners, visit . – PowerPoint PPT presentation

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Title: Departmental Scanners in Ontario - MES Hybrid


1
Departmental Scanners in Ontario
  • What You Need to Know about Features

2
Departmental Scanners
  • When searching for Departmental Scanners in
    Ontario, its important to know what features you
    need and those you can do without. Rather than
    focus on features youre familiar with, like
    speed and resolution, instead think about your
    work processes and how scanning can make your job
    more efficient.

3
Departmental Scanners
  • Too often, buyers compare the familiar features
    of standard printers and multi-function printers
    to scanners. But the most important capabilities
    of Departmental Scanners in Ontario may not be
    the fastest speeds and the highest resolutions.
    When you focus only on these features, you can
    miss the other benefits a scanner can provide.

4
Departmental Scanners
  • Evaluate Your Workflows
  • If you need to get a document to a worker in a
    remote location, how do you handle that task? Do
    you search for documents in physical filing
    cabinets, make a photocopy, then fax it to the
    recipient? If so, youre a prime candidate for
    Departmental Scanners.

5
Departmental Scanners
  • When you scan a document, you can integrate it
    into your electronic systems. When stored
    digitally, workers can easily retrieve needed
    documents when the need them and regardless of
    location. Document sharing increases
    efficiencies and lowers the costs associated with
    paper processes.
  • Carefully analyzing how you perform
    document-related processes can help pinpoint
    appropriate scanning uses. Then you can match
    the key features for Departmental Scanners to
    your requirements.

6
Departmental Scanners
  • Dont Get Hung Up on the Specs
  • Although its important to compare your options
    as objectively as possible, dont get lost in the
    numbers. Pages per minute (ppm) and dots per
    inch (dpi) are good things to know, but they
    shouldnt be the sole criteria for selecting one
    scanner over another.

7
Departmental Scanners
  • When considering Departmental Scanners, make sure
    you look at the qualitative features too. For
    example, high speeds and resolutions wont get
    you very far if the scanner is difficult to use.
    What you save in higher scanning speeds can get
    lost in complex operation.
  • In other words, opt for a scanner thats simple
    to operate and has a user-friendly interface. The
    last thing you want to have to do is schedule
    multiple training sessions. And you certainly
    dont want to involve your IT department with
    regular scanner support.

8
Departmental Scanners
  • Other productivity features worth considering are
    multi-feed and missed-feed detection. Multi-feed
    detection capability eliminates paper jams by
    making sure a single page is fed through the
    scanner at a time. Missed-feed detection makes
    sure no page gets past the scan element without
    being digitized. When mechanical errors are
    avoided, workers dont waste time trying to fix
    scanner issues and can instead focus on their
    jobs.

9
Departmental Scanners
  • Also, you need to evaluate Departmental Scanners
    that can handle all your anticipated document
    types and workloads. Even if you dont have an
    immediate need for a certain capability, think
    longer-term and anticipate capabilities you may
    need down the road.

10
Departmental Scanners
  • In addition to simple and reliable operation,
    buyers should consider the capabilities of
    document scanners in Ontario most closely related
    to their work processes. Things like how much
    paper can be stacked in the feeder, can it do
    dual-side scanning, does it accommodate different
    paper sizes, can it scan stapled documents or is
    it able to scan high volumes are typical
    evaluation criteria in a department setting.

11
Departmental Scanners
  • Fortunately, advanced production features have
    made their way into Departmental Scanners in
    Ontario. You can expect high levels of
    performance with regards to image quality, ease
    of use, dependability and versatility. And the
    cost of acquiring sophisticated scanning
    technology has become increasingly affordable.

12
About the Author
  • Kevin D'Arcy is VP of Sales and Marketing for MES
    Hybrid Document Systems, Ontario's leading
    document scanning and document management
    supplier. For more information about Departmental
    Scanners in Ontario, visit http//www.mesltd.ca/p
    roduct.html?id171.
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