Wide Format Scanners in Ontario - MES Hybrid - PowerPoint PPT Presentation

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Wide Format Scanners in Ontario - MES Hybrid

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Increasingly, wide format scanners in Ontario play an important role in document management for a variety of organizations. Government agencies, production facilities, hospitals, property management firms and more need an efficient way to manage wide format documents. Take a look at this presentation from Kevin D'Arcy, VP of Sales and Marketing from MES Hybrid Document Systems or visit – PowerPoint PPT presentation

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Title: Wide Format Scanners in Ontario - MES Hybrid


1
Wide Format Scanners in Ontario
  • How to Evaluate Options and Features

2
Wide Format Scanners in Ontario
  • Increasingly, wide format scanners in Ontario
    play an important role in document management for
    a variety of organizations. Government agencies,
    production facilities, hospitals, property
    management firms and more need an efficient way
    to manage wide format documents. Examples
    include maps, blueprints, schematics and other
    documents typically 18 inches and larger.

3
Wide Format Scanners in Ontario
  • These documents must be easy to handle during
    normal work functions, especially if theyre used
    in conjunction with smaller documents. And, they
    must be incorporated into the organizations
    document management system.
  • The logical answer is to use a wide format
    scanner to digitize your wide format documents
    and incorporate them into your companys document
    management system. So, how do you evaluate wide
    format scanners in Ontario to make sure you get
    the best solution?

4
Wide Format Scanners in Ontario
  • The first step is to analyze how you will be
    using the scanner. What document types do you
    expect to digitize? Once you have a good idea of
    your application, you can start your analysis of
    features, options, pricing and more.
  •  
  • Important Features for Wide Format Scanners in
    Ontario
  •  
  • As you can expect, a variety of wide format
    scanners exist. Therefore, its important to
    take the time to evaluate what exactly youll
    need and wont need in your solution. Things
    like image quality, speed and price are premier
    decision-making points.

5
Wide Format Scanners in Ontario
  • Image Quality. Dots per inch, or DPI, is used
    to define image resolution and quality. The
    higher the DPI, the more detailed the scanned
    image will be. Wide format scanners in Ontario
    typically have DPIs in the 400 to 1200 range,
    with 600 DPI being the most commonly selected
    resolution. Experts believe a 600 dpi optical
    resolution would be sufficient to produce quality
    CAD, GIS and map documents.

6
Wide Format Scanners in Ontario
  • DPI is an important consideration, especially if
    youre scanning detailed documents such as CAD
    drawings. You need to determine the types of
    documents youll be scanning, then look at the
    level of detail in those documents. Therefore, a
    basic guideline is the more detail you have, the
    higher resolution you need in wide format
    scanners in Ontario to get a quality result.

7
Wide Format Scanners in Ontario
  • Another consideration when considering
    resolution is the file size produced. The higher
    the resolution, the larger the digital file will
    be. So, its important not to buy a higher
    resolution scanner than what youll actually
    need.
  • For example, a CAD drawing scanned in color at
    1200 dpi would produce a monstrous 6.2 gigabyte
    file. Managing and storing these huge document
    files can be inefficient and defeat the purpose
    of using wide format scanners in Ontario. Also,
    you need to make sure the computer the scanner is
    connected to is powerful enough to manage those
    huge files.

8
Wide Format Scanners in Ontario
  • Speed. If your application is an office
    environment, you may be able to make a trade-off
    between another feature, such as price. However,
    if you will be operating a high volume scanning
    operation, like a service bureau, speed will
    obviously be an important consideration.
  • Whatever operation you have, you want the speed
    of wide format scanners in Ontario to be enough
    so it doesnt catch production bottlenecks.
    Speed is measured in inches per second with
    scanner widths ranging from 24 to 54 inches.

9
Wide Format Scanners in Ontario
  • And, if you have to scan lots of documents at
    one time, youll want a batch scanning feature.
    You dont want to have to stop to scan each
    document individually.
  • Price. Almost all purchasing decisions come
    down to pricing. With a wide variety of options
    and manufacturers marketing wide format scanners
    in Ontario, its important to make a consistent
    comparison.

10
Wide Format Scanners in Ontario
  • Whenever you consider price, you also need to
    factor into the total cost of ownership and value
    criteria. When you include these things in your
    analysis, youll find the lowest price isnt
    always the best deal.
  • Total cost of ownership is a business term used
    to define the total investment youll need to
    make in wide format scanners. Your cost isnt
    just the initial price, but what it will cost to
    operate, maintain and repair your scanner. In
    addition, if the reliability of your scanner
    isnt the greatest, youll have a cost associated
    with the lack of productivity.

11
Wide Format Scanners in Ontario
  • Value comes into play when youre calculating
    the various trade-offs associated with wide
    format scanners. A lower priced scanner may be
    manufactured with lower quality parts. In this
    case, your costs you less to buy the scanner.
    But, you might end up paying more over time
    because of repair and replacement of parts.
  • When you make your purchase decision for wide
    format scanners in Ontario, it boils down to
    weighing several factors that are important to
    you and your application. When you determine
    whats most important, you can then begin
    evaluating different vendors and models to get
    the right fit.

12
About the Author
  • Kevin D'Arcy is VP of Sales and Marketing for
    MES Hybrid Document Systems, Ontario's leading
    document scanning and document management
    supplier. For more information about Wide Format
    Scanners in Ontario, visit http//www.mesltd.ca/.
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