Ventura County SELPA Mary Samples, Assistant Superintendent - PowerPoint PPT Presentation

1 / 46
About This Presentation
Title:

Ventura County SELPA Mary Samples, Assistant Superintendent

Description:

... to Monitoring Plan within 10 business days: If ok, start collecting ... Closure Letter. When you receive this you are done! Until the next time!!! Software ... – PowerPoint PPT presentation

Number of Views:332
Avg rating:3.0/5.0
Slides: 47
Provided by: farn9
Category:

less

Transcript and Presenter's Notes

Title: Ventura County SELPA Mary Samples, Assistant Superintendent


1
Ventura County SELPAMary Samples, Assistant
Superintendent
  • Special Education Self Review (SESR)
  • Overview Training
  • June 16, 2009
  • Co-presented by Fran Arner-Costello,
  • Director Programs and Services

2
New Responsibilities for SELPAs
  • Monitoring of completion and timelines
  • High stakes implications
  • Submission to SELPA of hard copies of certain
    documents
  • We will nag or assist you to complete on time!

3
Timeline
  • June- July- Plan and schedule
  • Aug- Sept- Parent Input
  • October- November- Develop Monitoring Plan (Due
    Dec 4)
  • Jan- Feb- Data Collection
  • March- Data input, identify and submit
    corrective actions (Due March 26)

4
Overview, continued
  • April- June- Complete and report corrective
    actions
  • - Student level- (Due May 15)
  • - Systemic- (Due June 30)
  • Aug- Sept- Review new IEPs for results of
    corrective actions- report (Due Sept 30)
  • Someday? Closure letter received from CDE
  • Items to also be submitted to SELPA

5
IV. Analyze Results, Submit CAs, Track Correction
I. Initial SESR Activities
III. Conduct Monitoring Activities
Preparation and Planning
  • Enter and Evaluate Findings
  • Student
  • Systemic - District of Service, District of
    Residence, SELPA

Approved Monitoring Plan Data entered into the
SESR Database Software
  • Training
  • SELPA and District Training
  • SESR Manuals
  • Local Training Modules
  • Overview
  • Software Installation
  • Monitoring Plan Development
  • Student Record Reviews
  • Policy and Procedure Reviews
  • Entering Findings
  • Systemic Findings, CAs and Reporting
  • Follow-up and Correction

Create SESR Review Forms
Develop Corrective Actions
Record Review Activities
  • Submit Findings and Corrective Actions to CDE for
    Review
  • Electronic data through secure portal
  • CDE reviews files for completeness, accuracy,
    and coherency
  • Submit required SESR forms to CDE

Educational Benefit Review Activities
Policy and Procedure Review Activities
  • Document/Track Corrections
  • Submit through secure portal

Parent Input Meeting / Survey
IEP Implementation
Review of District Data
  • Conduct Six-Month Follow-up Review
  • Conduct Six-Month Follow-up Review
  • Submit Six-Month Follow-up Review Forms to CDE

Monitoring the Implementation of the Local Plan
II. Monitoring Plan Development
Other monitoring activities as identified in the
Monitoring Plan
Monitoring Plan Developed and Submitted to CDE
for Approval
Close SESR Based on Evidence of Correction and
Six-Month Follow-up Review
Monitoring Plan Approved by CDE
Special Education Self-Review Process
6
Parent Input
  • Must receive responses from at least 20 of
    Special Education parents
  • Less than 20 in sped, may survey only
  • All others must also have a parent meeting
  • If you dont get 20 response, must followup
    with phone calls, e-mails, etc.

7
Parent Survey
  • Surveys must be mailed
  • Suggest including survey and self-addressed
    envelope in meeting invitation flyer
  • The invitation letter and survey will be
    available in many different languages
  • SEEDS has a feature that will compile the data
    for you

8
Parent Meeting
  • Meeting invitation flyer is available in many
    languages
  • There is a script in a variety of languages
    available for the meeting
  • Allow two hours for meeting
  • Need a moderator and a note taker
  • Dont forget interpreters
  • The parent who is on your monitoring plan team
    should attend the Parent Meeting
  • Need sign-in sheet to gather ethnicity and
    disability data
  • Special meeting if 25 of Home Language Surveys
    are other than English

9
Develop Monitoring Plan
  • Monitoring Plan team must include a parent.
  • Sources of data for you monitoring plan
  • Parent input
  • State Performance Plan Indicators (SPPIs)
  • Reviews of complaints, due process and
    non-compliances in the past three years
  • Prior Self-Review findings

10
SPPIs State Performance Plan Indicators
  • The SPPIs will either be on the CD that we get,
    or on the CDE website by the end of June
  • You will have a password to your SPPIs
  • You will download them into your software, to get
    data needed to develop your Monitoring Plan

11
State Performance Plan Indicators (SPPIs)
  • 1. Graduation (Grade 12)
  • 2. Dropout (Grades 7 12)
  • 3. Assessment (Grades 3 8, 10)
  • A. Met AYP
  • B. Participation
  • English-language Arts
  • Mathematics
  • C. Performance
  • English-language Arts
  • Mathematics

12
SPPIs - cont'd
  • 4. Suspension / Expulsion (Ages 3 22) A.
    Overall
  • B. Disproportional representation due to
    policies, procedures, or practices
  • 5. LRE (Ages 6 22)
  • A. Out regular class lt21
  • B. Out regular class gt60
  • 6. LRE Preschool (Ages 3 5)
  • 7. Assessment Preschool (Ages 3 5)
  • 8. Parent Involvement (Ages Birth 22)
  • 9. Disproportional Representation Overall due
    to policies, procedures or practices (Ages 6
    22)

13
SPPIs - cont'd
  • 10. Disproportional Representation by Disability
    due to policies, procedures or practices
  • (Ages 6 22)
  • 11. Eligibility evaluation (Initial)
    Determination made within 60 days (Ages Birth
    22)
  • 12. Transition Part C to Part B not later than
    3rd birthday
  • 13. Secondary Transition Goals and Services (Ages
    16 22)
  • 14 . Post-school Outcomes Competitively
    employed, enrolled in post-secondary school, or
    both (High School)

14
SPPIs - cont'd
  • 15. General Supervision
  • Uncorrected non-compliance
  • Audit findings
  • 16. Complaints Complaints resolved within
    60-day timeline
  • 17. Due Process Due Process hearing requests
    adjudicated within 45-day timeline
  • 18. Hearing Requests Due Process hearing
    requests resolved through resolution settlement
    session agreements
  • 19. Mediation Mediations held that resulted in
    mediation agreements
  • 20. Reported data Data is timely and accurate

15
DISTRICT COMPLIANCE DATA/ COMPLIANCE HISTORY
  • Each district needs to review its Compliance Data
    which consists of
  • ? Prior Verification and Self-Review findings
  • ? Complaints and
  • ? Due Process findings.
  • Items should be included in the Monitoring Plan
    if a review of the complaint data or CCR
    Self-Review indicates
  • ? That there is an ongoing pattern of
    non-compliance (multi-year)OR
  • ? There are persistent, open corrective actions
    which exceed the timelines which address
    overall monitoring questions

16
Monitoring Plan, contin.
  • Although the software creates the Monitoring
    Plan, it will be reported to SELPA and CDE in
    hard copy-Due Dec. 4
  • CDE responds to Monitoring Plan within 10
    business days
  • If ok, start collecting data
  • If not, revise and resubmit
  • (See handout packet)

17
Data Collection
  • File review
  • Ed Benefit analysis
  • IEP Implementation
  • Policy and Procedure Review
  • SELPA Governance

18
Review Team
  • Across grade levels
  • Different roles (teachers, psychologists,
    administrators, etc.)
  • Second reader to review non-compliant items

19
Student Record Review Sampling
  • The chart shows the amounts you must do (there
    are ideas in the Manual to make the sampling
    random) (see handout)
  • The sample must include
  • Infants/Toddlers
  • Preschoolers
  • NPS
  • County Office
  • Court and Community
  • Charter Schools chartered by your district
  • Alternative
  • Students served in other districts

20
Student Record Review Guidelines
  • Every applicable item assessed
  • Most recent data
  • Mark items compliant, non-compliant, or NA
  • If non-compliant or NA, record reason
  • If there are no non-compliances for a student,
    mark no non-compliances in each area
  • Record on Summary of Non-Compliant Findings
    SESR Worksheet 1a

21
Student Record Review Areas
  • School aged
  • Identification/Initial
  • Low incidence
  • English learners
  • African American
  • OHI/Diabetes
  • Behavior Intervention Plans
  • Suspension/Expulsion
  • Transition
  • IEP Implementation

22
Ed Benefit Analysis
  • Will do five
  • Last three years
  • Will analyze
  • IEP contents
  • Grades, assessments, progress toward goals,
    moving between grades
  • Graduation/CAHSEE
  • There are optional worksheets (not submitted)
  • Submit a four-item summary, SESR Worksheet 2a

23
The Educational Benefit Review is Conducted in 3
Phases
  • Charting IEP contents in each IEP (3 successive
    years).
  • Analyzing relationships between needs, present
    levels of performance, goals, services and
    outcomes for each year.
  • Comparing Year 2 to Year 1 and Year 3 to Year 2
    in order to determine if the students program
    was reasonably calculated to result in
    Educational Benefit.

24
Educational Benefit Questions
  • Is the assessment complete and identify the
    students needs?
  • Does the present levels of performance include
    all areas identified in assessment? (For example-
    CELDT scores)
  • Are all educational needs addressed by goals and
    objectives?
  • Do the services support goals and objectives?
  • Did the student make yearly progress?
  • If the student did not make progress, were the
    goals and objectives changed in the next IEP to
    assist the student to make progress?
  • If the student did not make progress, were the
    services changed in the next IEP to assist the
    student to make progress?
  • Were enough services provided to ensure that the
    student would make progress?
  • Considering the answers in each of the above, was
    the IEP reasonably calculated to result in
    educational benefit?

25
Completing the Student Summary Worksheet helps to
identify "holes" in the IEP planning and
facilitates discussion of the overall Educational
Benefit Questions.
26
There are four items to be rated in relation to
the Educational Benefit review. They are listed
as a part of the Student Record review form.
27
IEP Implementation
  • Can use the same kids from above
  • Must review 10
  • 5 must be ED
  • 5 others represent the disabilities in your
    district
  • Any OHI/Diabetes students must be included

28
IEP Implementation, contin.
  • Looking at whether the services specified in the
    IEP were provided
  • Will look at roll sheets, data collection sheets,
    and service logs
  • Interview parents (use worksheet)
  • Summarize on SESR Worksheet 3a

29
Policies and Procedures Review
  • District level
  • Analysis of your written guidelines
  • Absence of a written procedure/policy is not
    evidence of non-compliance
  • Non compliance is written policies and procedures
    that dont comply (or)
  • Practices that that are contrary to law
  • If any one item is out of compliance, it is
    considered systemic

30
SELPA Governance
  • Fran and Mary will do
  • Will send to districts in hard copy to enter into
    the software
  • Four parts
  • Local Plan Policies/Procedures
  • Implementation of Local Plan
  • Budget Service Plan
  • Mental Health Agreement

31
Data Input
  • The data from the various reviews is put into
    various fields in the software.
  • All data must be entered by March 26.
  • More about software in a moment

32
Identify Non-Compliant Areas
  • You will be able to print out reports as a result
    of all the data entry
  • Review for Non-Compliant areas
  • Systemic (there is a chart for the systemic
    tolerance level for your district)
  • Any Policy or Procedure out of compliance is
    considered systemic
  • Student level

33
Corrective Actions
  • Put areas identified into your Corrective Action
    Plan
  • Put in dates for corrective action to be
    completed
  • Systemic- 3 months
  • Student level- 45 days
  • Submit Corrective Action Plan to SELPA and CDE-
    Due March 26 (Electronic to CDE, hard copy to
    SELPA)

34
Complete Corrective Actions
  • Take the steps that you promised to do in your
    Corrective Action Plan, within the timelines

35
Corrective Action Followup
  • You will receive a letter from CDE that your
    Corrective Action Plan was accepted
  • Review 20 new IEPs
  • Six month followup review worksheet (not
    submitted)
  • Enter results of review into software and submit
    to CDE- Due Sept 30
  • Signed hard copy of Statement of Assurances to
    SELPA and CDE- Due Sept 30

36
Closure Letter
  • When you receive this you are done!
  • Until the next time!!!

37
Software
  • Must have a PC that operates on Windows 2000 or
    higher- No Macs, and Vista may have problems
  • You must have one dedicated computer for this
    not to be moved
  • Back up frequently- separate server, flash drive,
    another PC, CD
  • The SELPA will get one CD and make copies for
    districts

38
Software, contin.
  • Each district Director should be expert in the
    operation of a software, and one other clerical
    or paraprofessional person can do the data entry
  • There is a detailed manual
  • To get started
  • Install
  • Launch
  • Download district SPPI data

39
Software Details
  • User name SESR
  • Password- 0809
  • If a student file is all compliant, open the
    student, click on return to student, then click
    save so that you get credit for the review of
    file
  • Your reports will tell you how many files you
    have done

40
Software Training
  • SELPA will offer October 13, 1230- 230 pm
  • Director must attend, may bring a clerical or
    paraprofessional data entry staff also
  • Will cover
  • How to install
  • How to develop your Monitoring Plan
  • How to enter your data
  • How to develop your Corrective Action Plan
  • How to submit
  • How to search for reports

41
We are here to help you!
  • We are all in this together. SELPA staff will
    help you as much as we can
  • We will be available to do an orientation for
    your review staff if desired
  • Paula Lopez is available for a small contract fee
    to help you get started, and to help you submit

42
  • TAKE A
  • DEEP
  • BREATH

43
Getting Started
  • Plan your parent input process - pick date, and
    place, start working on letters, mailings, etc.
    select your parent rep, use your CAC rep to help
    with mailing, food, hosting, getting out the
    word, doing a welcome
  • Schedule in time for the Monitoring Plan
  • Select your review team
  • Big districts- 10-12 people
  • Small districts- 3-5

44
Getting Started, contin.
  • Arrange schedule/release time/funding for review
    team in Jan- Feb (1-2 weeks?)
  • Schedule orientation meeting for your staff in
    early January with SELPA, if desired
  • Update/revise your Policies and Procedures
  • Pull your due process and compliance history

45
Dates to Watch For
  • CDs out soon
  • Will include parent materials
  • SPPI data - end of June
  • October 13 - Software training

46
Questions/Unresolved Issues?
  • We will try to answer them
  • If not, we will find out!
Write a Comment
User Comments (0)
About PowerShow.com