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Strategic Planning Report

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1964 (May 1) Rev Burkholder assigned duties as first pastor. ... Walnut Hills, ministry to Busch Gardens employees including the International Housing Village. ... – PowerPoint PPT presentation

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Title: Strategic Planning Report


1
Strategic Planning Report
  • January 2000

2
Walnut Hills Baptist Church Major Historical
Events
  • 1963 (July 10) Dr. Herman Stevens organized a
    mission on Strawberry Plains Road.
  • 1964 (May 1) Rev Burkholder assigned duties as
    first pastor.
  • 1964 (September 23) Walnut Hills constituted as a
    church with 98 charter members.
  • 1968 (December) Congregation divides with 80
    members voting to move to Rawls Byrd cafeteria.

3
Walnut Hills Baptist Church Major Historical
Events
  • 1969 (May 1) Jerry Haywood called to serve as
    pastor with church still meeting in cafeteria.
  • 1976 Educational building completed.
  • 1982 Long Range Planning Committee established.
  • 1987 (December 20) First service in new sanctuary.

4
Walnut Hills Baptist Church Major Historical
Events
  • 1996 (February) New Sunday School classrooms
    built in basement of sanctuary.
  • 1996 (March) Linda Ward-Minister of Education
  • 1998 (January) John Thompson-Minister of Music
  • 1998 (May) Graham Cheek-Minister of Youth and
    Children

5
Strategic Planning Committee
6
Strategic Planning Committee
7
Planning Timeline
8
Values
  • Victorious living through meaningful worship,
    steadfast faith, and constant prayer.
  • Active ministry in our community and throughout
    the world.
  • Love and acceptance in His name.
  • Unity of purpose within diversity.
  • Education for Christ-like growth.
  • Serving Him through personal involvement.
  • (based upon Ephesians 41-16)

9
Mission Statement
  • United by our love for Jesus Christ and under the
    leadership of the Holy Spirit, our mission is to
    grow to be more Christ-like and to share the Good
    News of Gods love through worship, education,
    Christian living, and missions to all people in
    the Williamsburg Community and throughout Gods
    world.

10
Vision Statement
  • Our vision as we follow Christ is to create an
    environment where all children, youth, and adults
    whom God sends our way are challenged to
    demonstrate and grow in their faith.

11
Strategic Planning Retreat Original Priorities
  • Build Family Life Center/Multi-purpose Building
    (65)
  • Tear Down Old Building and Start Over (58)
  • 2-Story Family Life Center (38)
  • Increase Attendance at Prayer Meeting and Expand
    Prayer Ministry (33)
  • Double Deck Parking (32)

12
Strategic Planning Retreat Original Priorities
  • Make Decision Early to Stay or Move (28)
  • Tear Down Fellowship Hall and Education Building
    and Build New Building with Underground Parking
    (27)
  • Ministry Teams for Various Needs in Church (27)
  • Christian Counselor (22)
  • Double Deck Parking in Entire Lower Parking Area
    (27)

13
Strategic Planning Retreat Original Priorities
  • Specific Ministry Teams (i.e. emergency
    assistance) (17)
  • Think Higher Up (3-4 floors) (17)
  • Encourage People to Understand that Service Is a
    Part of Their Christian Walk (14)
  • Be Alert to Lords Leading in Starting Another
    Church (10)
  • Purchase 10-20 Acres and Start Over (10)

14
Strategic Planning Retreat Participants
  • Dave Bolt, Lorene Bryant, Roland Breaux, Cyndi
    Breaux, Carol Bynum, Bill Bynum, Graham Cheek,
    Ned Cheely, David Choate, Jessica Davenport,
    Tommy Davenport, Alice Erickson, Nancy Fletcher,
    David Fletcher, Drew Francis, Jean Haywood, Ned
    Hedrick, Diane Hedrick, Jerry Haywood, Bill
    Jenner, Gail Jenner, Dale Johnson, Jim Leighton,
    Janet Leighton, Howell Lewis, Mary Muller, Marsha
    McAlister, Dennis McAlister, Carole Newsome,
    Marge OShell, Barbara Powers, Tom Powers, Glenda
    Page, Pete Parks, Kathy Reeves, Susan Spratt,
    Margaret Sampson, Denise Thompson, Linda Ward

15
Strategic Planning Destinations
  • Spiritual Growth and Prayer Ministry
  • Ministry Focused On Our Fellowship
  • Ministry Focused Outward
  • Plant New Fellowships
  • Physical Plant and Parking.

16
I. Spiritual Growth and Prayer Ministry
  • DESTINATION
  • To provide opportunities for spiritual growth and
    challenge people to mature in Christ.

17
I. Spiritual Growth and Prayer Ministry
  • Vehicle 1 Explore and provide different options
    for Bible Study during Sunday School.
  • Select a representative group of Sunday School
    participants to provide input regarding future
    Sunday School Options April, 2000
  • Offer a new Option Class in the fall of 2000 and
    plan and begin others as space allows.

18
I. Spiritual Growth and Prayer Ministry
  • Vehicle 2 Establish an Adult Christian Education
    Team (to plan, coordinate, implement and evaluate
    personal spiritual growth opportunities) by May,
    2000.
  • Survey the congregation to determine need/desire
    for new target groups (i.e. study, support,
    ministry, fellowship, etc.) October, 2000
  • Start at least one new spiritual growth group
    each year in responses to an identified need
    (i.e. mens, singles, etc.) beginning in April,
    2001
  • Plan at least two spiritual development retreats
    each year. Begin in 2001
  • Continue fall Deacon Retreats.

19
I. Spiritual Growth and Prayer Ministry
  • Vehicle 3 Reemphasize and expand the prayer
    ministry (i.e. corporate Wednesday night prayer,
    personal/private devotional times, prayer
    partners, etc.)
  • Develop and initiate a communication plan for
    keeping prayer needs in front of the Church on an
    ongoing basis (i.e. use of prayer bulletin board,
    Wednesday night prayer list shared in Adult
    Sunday School classes each Sunday, List placed in
    newsletter, etc.) March, 2000
  • Develop a plan for ways to promote and encourage
    ongoing participation in various prayer
    opportunities Fall 2000

20
I. Spiritual Growth and Prayer Ministry
  • Vehicle 3 Reemphasize and expand the prayer
    ministry (i.e. corporate Wednesday night prayer,
    personal/private devotional times, prayer
    partners, etc.)
  • Schedule a prayer retreat for spring of 2001.
  • Initiate a prayer partner ministry beginning in
    the fall of 2001

21
II. Ministry Focused On Our Fellowship
  • DESTINATION
  • To care compassionately for the emotional,
    physical, and mental needs of all of our church
    family.

22
II. Ministry Focused On Our Fellowship
  • Vehicle 1 Purchase an additional van by October
    1, 2000.
  • An additional 15 passenger van could be used
    widely by all ages of members in the church such
    as
  • Youth Oftentimes one van cannot transport the
    number of youth attending the activities,
    particularly the out of town trips. For a recent
    trip to Florida, an additional van had to be
    leased, which required a substantial expense.
  • Seniors This van would be very useful in
    transporting seniors to activities, as sometimes
    one van is not large enough to carry all those
    attending.
  • Church family in general Occasionally there
    have been requests from members to assist with
    transportation on Sunday morning for larger
    groups, such as a large family who may be
    visiting from out of town. With the van being
    used to transport college students, there is no
    other transportation available to accommodate
    these needs.

23
II. Ministry Focused On Our Fellowship
  • Vehicle 2 Establish ministry teams by October 1,
    2000
  • The concept of doing the work through the church
    ministry teams is based upon the belief that the
    Bible teaches that all Christians are called to
    minister. We are also told that we are given a
    diversity of gifts to accomplish the holistic
    ministry of the body of Christ.
  • A growing number of churches have discovered that
    ministry teams are effecting in calling out more
    people for ministry and in meeting more of the
    needs of the church since each team has a
    specific mission and purpose.
  • Ministry teams should be phased into the churchs
    structure for ministry over a period of time,
    perhaps beginning with the deacons formation of
    teams. (This has already begun on a small scale.)

24
II. Ministry Focused On Our Fellowship
  • Vehicle 2 Establish ministry teams by October 1,
    2000
  • Examples of such teams are
  • Crisis Intervention Ministry Team
  • Hospital Ministry Team
  • New Members Ministry Team
  • Special Needs Ministry Team
  • Support Groups should naturally develop out of
    one or more of these teams.

25
II. Ministry Focused On Our Fellowship
  • Vehicle 3 Explore the possibility of meeting
    mental health needs of the church members, either
    through hiring of a staff person or providing
    space for other resources in the community that
    could meet this need.
  • At this time we do not feel that we can support a
    full-time counselor to address the mental health
    needs of our church family, however we realize
    this is strong need that requires attention and
    discussion. If we hired a staff person, we would
    need to consider the red tape, such as
    liability insurance, licensure or certification,
    etc. We may be more effective in offering space
    to a counseling group, such as VIP care, who
    could use our building and counsel our families.
    The pros and cons of both options would need to
    be explored, as well as other possible
    alternatives.

26
II. Ministry Focused On Our Fellowship
  • Vehicle 3 Explore the possibility of meeting
    mental health needs of the church members, either
    through hiring of a staff person or providing
    space for other resources in the community that
    could meet this need.
  • In consultation with ministerial staff, the
    Church Council will appoint an ad hoc committee
    to determine how to best meet this need.

27
II. Ministry Focused On Our Fellowship
  • Vehicle 4 Establish annual focus on discovering
    our gifts for ministry.
  • So many of our church members have varied
    strengths in ministering to others in our
    congregation. We want members to look within
    themselves to see how God wants them to be used
    in the church. In order to accomplish this, we
    want to make a concerted effort, at least once a
    year, to focus on this topic within our church.
    This could be through a retreat, seminar, series
    of sermons, survey, etc. With this annual focus
    in place, hopefully, we will find more members
    willing and anxious to serve on our ministry or
    support teams, which in turn, strengthens our
    church family and our relationships among our
    members.

28
III. Ministry Focused Outward
  • DESTINATION
  • To effectively minister to the physical and
    spiritual needs of the immediate community around
    Walnut Hills Baptist Church and beyond.

29
III. Ministry Focused Outward
  • Vehicle 1 Church Council and/or the Church
    Nominating Committee will develop and recommend
    to the church an organizational structure (e.g.
    Missions Coordinating Committee or Missions
    Opportunities Task Force) to initiate a
    coordinated effort for establishing Outward
    Focused ministry teams for the immediate
    community and beyond.
  • The organizational structure (e.g. Missions
    Coordinating Committee or Missions Opportunities
    Task Force) shall be recommended to the church
    for approval by February 2000.
  • The Missions Coordinating Committee shall
    identify and prioritize Mission opportunities
    both in the community and worldwide by March 2000.

30
III. Ministry Focused Outward
  • Vehicle 2 Establish local community Ministry
    Team(s) to meet the needs in areas such as
    disabled, school-age, college, needy, and youth.
  • Organize at least one Ministry Team by June 2000
    and continue annually, if possible.
  • Ministry Team(s) shall provide feedback to the
    church congregation and to the Missions
    Coordinating Committee regarding progress and
    resource needs.

31
III. Ministry Focused Outward
  • Vehicle 3 Establish extended community
    Ministry Team(s) to meet specific missions needs
    such as disaster relief, construction and repair,
    and witnessing within the United States and
    beyond.
  • Organize at least one Ministry Team by August
    2000 and continue annually, if possible.
  • Ministry Team(s) shall provide feedback to the
    church congregation and to the Missions
    Coordinating Committee regarding progress and
    resource needs.

32
III. Ministry Focused Outward
  • Vehicle 4 Establish new procedures for outreach
    to identify and contact new residents in the
    Williamsburg-James City County areas with
    follow-up visitations and/or mailing
    informational packets regarding Walnut Hills
    Baptist Church.
  • Investigate new outreach methods by identifying
    new residents in the Williamsburg-James City
    County areas through the use of real estate
    transfers, Welcome Wagon procedures, requests for
    water/sewer taps, school information, Boy Scout
    rosters, etc.
  • Organize a visitation and/or informational
    mailing to new residents using one or all of the
    methods mentioned above by April 2000.

33
III. Ministry Focused Outward
  • Vehicle 4 Establish new procedures for outreach
    to identify and contact new residents in the
    Williamsburg-James City County areas with
    follow-up visitations and/or mailing
    informational packets regarding Walnut Hills
    Baptist Church.
  • Provide additional outreach follow up by inviting
    neighbors and those who use our church buildings
    to attend church services and other special
    events such as Christmas Eve Candlelight
    Communion Services, Maundy Thursday and Easter
    Services, Vacation Bible School and the July 4th
    Celebration programs.

34
IV. Plant New Fellowships
  • DESTINATION
  • To establish evangelistic mission efforts to
    effectively reach the lost and unchurched
    focusing on the greater Williamsburg area.

35
IV. Plant New Fellowships
  • Vehicle 1 Create/identify a team to establish
    responsibility for coordinating the evangelistic
    mission efforts by December 2000.
  • Ask for volunteers to serve on an ad hoc
    committee for a five-year term.
  • Assign a leader or chairperson Completion
    2/28/2000.

36
IV. Plant New Fellowships
  • Vehicle 2 Coordinate with Peninsula Baptist
    Association for resources and status of current
    efforts by year-end 2000.
  • Determine the Point of Contact with the PBA.
  • Explain our destination and vehicles. Determine
    what other efforts are ongoing and if WHBC may
    coordinate with other ministries. Ask for
    assistance in starting mission efforts.
    Accomplish by June 2000.
  • Research opportunity for seminary student/intern
    to work with WHBC to establish evangelistic
    ministries.

37
IV. Plant New Fellowships
  • Vehicle 3 Determine the needs of community areas
    through neighborhood surveys or other information
    gathering by the end of 2001.
  • Determine number of apartment areas or complexes.
  • Identify locations to meet for worship or Bible
    study.
  • Determine convenient days and times.

38
IV. Plant New Fellowships
  • Vehicle 4 Define the evangelistic mission
    efforts and start at least one by December 2000.
  • Bible study groups, apartment complex services,
    Backyard Bible Clubs, community Vacation Bible
    School, Seeker Services at Walnut Hills, ministry
    to Busch Gardens employees including the
    International Housing Village.
  • These suggested ministries or others should be
    functioning in the year 2001 to 2003.

39
IV. Plant New Fellowships
  • Vehicle 5 Assist in the establishment of an
    organized fellowship, mission and/or church by
    2004 - 2005.

40
V. Physical Plant and Parking
  • DESTINATION
  • To develop aesthetic facilities which effectively
    provide for the church's immediate and future
    physical and logistical requirements.
  • Parking, Present need for 250-300 parking spaces.
  • Physical Plant, Improve or expand existing space
    to meet growing programs and ministry needs

41
V. Physical Plant and Parking (Parking)
  • Vehicle 1 Study the feasibility of adding
    additional onsite multi-level parking decks
    and grade level parking lots.
  • Meet with city planners and zoning officials to
    determine procedure and cost variables for
    multi-level parking deck on existing two most
    lower parking areas by 12/31/99.
  • Discuss with planning and zoning officials by
    12/31/99 the possibility of developing additional
    upper level parking area as drawn on original
    site plan but not approved for construction at
    time of submittal.

42
V. Physical Plant and Parking (Parking)
  • Vehicle 2 Reconfiguration of existing parking
    spaces for maximum utilization.
  • By 3/30/00, coordinate with Buildings and Grounds
    Committee to re-stripe existing parking spaces on
    9' centers in lieu of current 10' centers as
    recommended by city zoning officials.
  • By 12/31/99, explore the option of extending the
    depth of the parking lot to the right of the
    sanctuary with city zoning officials to allow for
    a double row of parking in lieu of the current
    single row of parking.

43
V. Physical Plant and Parking (Parking)
  • Vehicle 3 Study use of satellite parking.
  • By 6/30/00, explore the use of contract
    commercial shuttles to transport church members
    from outlying centralized parking facilities
    (i.e. Kingsmill recreation center, W-JCC
    recreation center, JCC regional library, etc.)
  • By 12/31/99, explore the use of the William and
    Mary parking facility coordinated with our church
    van and future church van acquisitions.

44
V. Physical Plant and Parking (Parking)
  • Vehicle 3 Study use of satellite parking.
  • By 3/31/00, coordinate with the Williamsburg
    Police Department for sanctioned training for
    crossing guards to use existing public roads in
    Holly Hills subdivision for additional overflow
    parking as recommended by zoning and planning
    officials.

45
V. Physical Plant and Parking (Parking)
  • Vehicle 4 Encourage carpooling and special needs
    areas
  • By 3/31/00, limit parking to one car per family.
  • By 3/31/00, encourage making lower two parking
    lots designated HOV (3 people per vehicle) .

46
V. Physical Plant and Parking (Parking)
  • Vehicle 5 Land acquisitions
  • Whenever feasible, explore the possibility of
    acquiring existing residence or commercial
    property near or adjoining existing church
    property for future parking requirements.

47
V. Physical Plant and Parking (Physical Plant)
  • Vehicle 1 Develop space and use requirements
  • Analyze current demographics and anticipated
    programs and ministry needs and develop a list of
    physical/space requirements by March 2000.
    Development of requirements shall include
  • Maintaining the current size of the sanctuary.
  • Additional space for Sunday School classes.
  • Future growth and development of the pre-school.
  • Expansion of our Fellowship Hall for increased
    seating for church meals and other group
    functions.

48
V. Physical Plant and Parking (Physical Plant)
  • Vehicle 2 Develop a master plan for the church
    property to facilitate a phased development for
    maximum use.
  • Obtain the services of a church planning
    consultant to review the physical needs and
    program needs to develop a master plan for the
    property by April 2000.
  • Consider removal of existing buildings as option
    for optimum use or re-use of the church property.
  • Finalize and adopt master plan by Fall 2000.

49
V. Physical Plant and Parking (Physical Plant)
  • Vehicle 3 After the adoption of the master plan,
    appoint/elect committee/group to begin
    implementation of master plan by Winter 2000.

50
Timelines
  • February 2000
  • Recommend organizational structure for Ministry
    Teams. (focused outward)
  • Seek volunteers and chair for team to coordinate
    evangelistic ministry efforts.
  • Parking meet city officials regarding
    multi-levels and upper level area already on site
    plan.
  • Explore extending parking lot on right side of
    sanctuary.
  • Explore use of WM parking lot.

51
Timelines
  • March 2000
  • Identify and prioritized mission opportunities.
    (focused outward)
  • Develop and initiate a communications plan for
    prayer needs.
  • Re-stripe parking lots.
  • Train crossing guards to assist walkers when
    parking in Holly Hills.
  • Encourage HOV parking, one car per family.
  • Save front parking area for visitors, handicap
    special needs.

52
Timelines
  • April 2000
  • Visitation/mailing to new residents. (focused
    outward)
  • Create SS Team for input on Option Classes.
  • Spiritual Growth Survey for need/desire for new
    groups for study, support, fellowship.

53
Timelines
  • June 2000
  • Organize one Ministry Team local (focused
    outward)
  • Establish contact with PBA, determine current
    efforts.
  • Explore use of commercial shuttles from outlying
    areas.
  • Explore use of Certified Church Planner.
  • Study 3rd floor SS space over church offices.

54
Timelines
  • August 2000
  • Organize one Ministry Team extended community
    (focused outward)

55
Timelines
  • October 2000
  • Van Purchase
  • Establish In-house ministry teams
  • Offer SS Option class.
  • Develop plan to promote ongoing participation in
    prayer opportunities.
  • Establish Adult Education Team.

56
Timelines
  • December 2000
  • Create team for coordinating evang. Mission
    efforts.
  • Coordinate with PBA for evang missions.
  • Establish at least one evang. Mission effort.

57
Timelines
  • January 2001
  • Plan at least two spiritual development retreats
    beginning 2001

58
Timelines
  • April 2001
  • Begin first new spiritual growth group.
  • Schedule Prayer Retreat.

59
Timelines
  • September 2001
  • Mission Efforts functioning.
  • Initiate prayer partner ministry.

60
Timelines
  • December 2001
  • Determine needs of community through
    surveys-mission efforts.

61
Timelines
  • June 2002
  • Study adding to or replacing existing education
    building.

62
Timelines
  • June 2003
  • Study adding multi-purpose facility with kitchen.

63
Timelines
  • 2004 - 2005
  • Assist in organized fellowship.

64
Strategic Planning Motion(what we are voting on)
  • Approval of the Overall Strategic Plan
  • Acceptance of the Values Statement
  • Acceptance of Mission Statement
  • Acceptance of Vision Statement

65
Strategic Planning Motion(what we are voting on)
  • Approval of the Overall Strategic Plan
  • Acceptance of the Five Destinations and their
    associated Vehicles.
  • Acceptance of the Mileposts as general guidelines
    and direction to be considered for implementation.

66
Strategic Planning Motion(what we are voting on)
  • Approval to empower Church Council and the
    Nominating Committee to nominate Navigators (for
    church approval) for each Destination by March
    2000.
  • Navigators are existing or ad hoc committees,
    charged with the development of an implementation
    plan for their assigned Destination.

67
Strategic Planning Motion(what we are voting on)
  • Navigators will develop and submit a detailed
    plan, including resource estimates, for church
    approval prior to implementation.

68
Navigator Organization Concept
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