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Sheltered Workshops and NonProfits

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manufacturing corrugated protective pyramid pads for furniture industry ... wicker and wooden containers. woodworking. wrapping poly bagging. DRS Website. http: ... – PowerPoint PPT presentation

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Title: Sheltered Workshops and NonProfits


1
Sheltered Workshops and Non-Profits
  • Sandra L. Gill, VCO Division of Purchases and
    Supply
  • SPECIAL GUESTS
  • Jack Hayek Department of Rehabilitative
    Services
  • Karen Tefelski - vaACCSES

2
Who are they?
  • VPPA 2.2-4301 - "Sheltered workshop" means a
    work-oriented rehabilitative facility with a
    controlled working environment and individual
    goals that utilizes work experience and related
    services for assisting the handicapped person to
    progress toward normal living and a productive
    vocational status.

3
Who are they?
  • APSPM - Nonprofit Sheltered Workshops and
    Nonprofit Organizations Serving the Handicapped
    A work-oriented rehabilitative facility certified
    by the Department of Labor (DOL) under Statutory
    Provision Section 14 (C) Fair Labor Standards
    Act, with a controlled working environment and
    individual goals which utilizes work experience
    and related services for assisting the
    handicapped person to progress toward normal
    living and a productive vocational status (
    2.2-4301). Nonprofit sheltered workshops and
    nonprofit organizations are also referred to as
    Employment Services Organizations (ESOs).

4
Code Section 2.2-4344
  • Exemptions from competition for certain
    transactions.
  • A. Any public body may enter into contracts
    without competition for
  • 1. The purchase of goods or services that are
    produced or performed by
  • a. Persons, or in schools or workshops, under
    the supervision of the Virginia Department for
    the Blind and Vision Impaired or
  • b. Nonprofit sheltered workshops or other
    nonprofit organizations that offer transitional
    or supported employment services serving the
    handicapped.

5
Code Section 2.2-1111
  • Purchases to be made in accordance with the
    Virginia Public Procurement Act ( 2.2-4300 et
    seq.) and regulations of Division exempt
    purchases.
  • All purchases made by any department, division,
    officer or agency of the Commonwealth shall be
    made in accordance with the Virginia Public
    Procurement Act ( 2.2-4300 et seq.) and such
    regulations as the Division may prescribe.
  • B. The regulations adopted by the Division shall
    6. Establish conditions under which a public body
    shall demonstrate a good faith effort to ensure
    that state contracts or subcontracts for goods or
    services that involve the manual packaging of
    bulk supplies or the manual assemblage of goods
    where individual items weigh less than 50 pounds
    be offered to nonprofit sheltered workshops or
    other nonprofit organizations that offer
    transitional or supported employment services
    serving the handicapped.

6
Code Section 2.2-1118
  • Purchases from nonprofit sheltered workshops of
    Virginia serving the handicapped.
  • The Division shall publish annually a list of
    materials, supplies, services and equipment
    which, in the opinion of the Division, would be
    beneficial to the Commonwealth to procure from a
    sheltered workshop. The list shall exclude items
    currently produced by schools or workshops under
    the supervision of the Virginia Department for
    the Blind and Vision Impaired or by inmates
    confined in state correctional institutions.
  • B. Any item or service included on the list
    required by subsection A may be purchased by the
    Division from nonprofit sheltered workshops
    serving the handicapped without competitive
    procurement, if the Division is satisfied that
    the items and services (i) can be purchased
    within ten percent of their fair market value,
    (ii) will be of acceptable quality, and (iii) can
    be produced in sufficient quantities within the
    time required.
  • C. Nothing in this section shall prohibit the
    Division from amending the list required under
    subsection A by adding categories to the list
    after it has been published.

7
APSPM 2.2.c
  • Nonprofit Sheltered Workshops and Nonprofit
    Organizations. State agencies may purchase
    selected goods and services from nonprofit
    sheltered workshops and nonprofit organizations
    serving the handicapped without competition if
    the goods or services
  • (1) are of acceptable quality
  • (2) can be supplied within the time required
  • (3) are not produced by schools or workshops
    under the supervision of the Virginia Department
    for the Blind and Vision Impaired or by inmates
    confined in State correctional institutions and,
  • can be purchased within ten percent (10) of fair
    market value. DGS/DPS deems fair market value to
    be the lowest purchase price paid by the
    purchasing agency or other governmental entity
    for like items or services purchased in a similar
    quantity within the last six months. If this
    information is not available, then obtain at
    least one additional quote to determine fair
    market value.
  • A commodities list of available goods and
    services provided by nonprofit sheltered
    workshops and nonprofit organizations of Virginia
    serving the handicapped is accessible from a link
    on the eVA home page, www.eva.virginia.gov.
  • Purchase of goods from nonprofit sheltered
    workshops and nonprofit organizations should be
    accomplished by utilizing an appropriate agency
    purchase order. Contracts may be negotiated with
    individual nonprofit workshops and nonprofit
    organizations serving the handicapped for
    nonprofessional services (Code of Virginia,
    2.2-1118). When establishing contracts for goods
    or services that involve the manual packaging of
    bulk supplies or the manual assemblage of goods
    where individual items weigh less than 50 pounds
    buyers should include the Nonprofit Sheltered
    Workshop and Nonprofit Organizations special term
    and condition, Appendix B, Section II .

8
APSPM appendix B II
  • NONPROFIT SHELTERED WORKSHOPS AND NONPROFIT
    ORGANIZATIONS
  • A. Where it is practicable for any portion of
    the awarded contract to be subcontracted, the
    contractor is encouraged to offer such business
    to nonprofit sheltered workshops and nonprofit
    organizations serving the handicapped. A list of
    nonprofit sheltered workshops and nonprofit
    organizations of Virginia serving the handicapped
    can be found at www.vadrs.org.
  • B. Each prime contractor who is awarded a
    contract where using a non profit sheltered
    workshop or nonprofit organization serving the
    handicapped is a condition of the award, shall
    deliver to the agency or institution, on or
    before request for final payment, evidence and
    certification of compliance. When a portion of
    the contract has been subcontracted to these
    organizations and upon completion of the
    contract, the contractor agrees to furnish the
    purchasing office, at a minimum, the following
    information name of nonprofit sheltered workshop
    or nonprofit organization serving the
    handicapped, telephone number, total dollar
    amount subcontracted, and type of product/service
    provided. Final payment under the contract may be
    withheld until such certification is delivered or
    other appropriate remedies may be assessed in
    lieu of withholding such payment.
  • When Used
  • Use paragraph A. if the solicitation involves
    the packaging or assemblage of goods where the
    individual item weighs less than 50 pounds and
    can be performed by a nonprofit sheltered
    workshop or nonprofit organization serving the
    handicapped.
  • Use paragraph B. in solicitations for goods, and
    nonprofessional services, that involves the
    packaging or assemblage of goods where the
    individual items weighs less than 50 pounds when
    a use of a nonprofit sheltered workshop or
    nonprofit organization serving the handicapped is
    a condition of the award (see 2.2 c.).

9
What does it mean?
  • State Agencies
  • Can be used as a source without competition when
    products or services to be supplied
  • are of acceptable quality
  • can be supplied within the time required
  • are not produced by Corrections or DBVI
  • can be purchased within 10 of fair market value
  • Public Bodies
  • Can be used as a source without competition

10
What does it mean?
  • State Agencies
  • Should include special term and condition 61 to
    encourage the use (subcontract) of nonprofit
    sheltered workshops and nonprofit organizations
    serving the handicapped for the assemblage or
    packaging of goods weighing less than 50lb.
  • Public Bodies
  • Should include a special term and condition to
    encourage the use (subcontract) of nonprofit
    sheltered workshops and nonprofit organizations
    serving the handicapped for the assemblage or
    packaging of goods weighing less than 50lb.

11
Virginia Department ofRehabilitative Services
(DRS)
  • DRS maintains vendor agreements with over 80
    Employment Services Organizations
  • We now refer to these organizations as
  • Employment Services Organizations or ESOs
  • All but 7 of our ESOs are considered nonprofit
    sheltered workshops or other nonprofit
    organizations that offer transitional or
    supported employment services serving persons
    with significant disabilities.
  • These Organizations are Nationally Accredited
    through The Commission on Accreditation of
    Rehabilitation FacilitiesCARF

12
What goods and services do they offer?
  • aluminum buy-back center
  • assembly and disassembly
  • auto detailing
  • bindery services
  • bulk mail preparation
  • ceramics production
  • chair caning
  • cleaning
  • collating, labeling
  • commercial deliveries/shipments
  • commercial/industrial sewing, box stitching
  • component tray washing
  • container sub-processes
  • contract services
  • corrugated boxes and paper products
  • craft work
  • custodial and janitorial services
  • custodial/housekeeping services
  • custom wood crates
  • cutting and sewing
  • data conversion scanning
  • data entry services
  • deck mops
  • deliveries, door-to-door flyers, door hangers
  • document destruction
  • document management
  • electronics assembly
  • engraving services
  • folding towels
  • food service operation
  • foodservice labor
  • grounds clean-up, janitorial/custodial
  • grounds keeping
  • grounds maintenance
  • hand assembly projects
  • industrial work crew
  • janitorial and custodial services
  • labeling

13
What goods and services do they offer?
  • laundry and linen rental, janitorial services
  • laundry services
  • lawn care
  • lawn maintenance
  • mail and fulfillment services include
  • maintenance, internet capable
  • manual assembly
  • manufacturing corrugated protective pyramid pads
    for furniture industry
  • mass mailing, labeling , zip sorting
  • microfilming
  • packaging
  • pallets and skids
  • pallets, crates, shipping containers,
  • parking lot and grounds maintenance
  • patch work linen products
  • preparation and bundling
  • product assembly
  • quality control
  • recycling
  • room attendants
  • scanning imaging
  • sewing
  • shelf stocking
  • shredding
  • shrink wrap services
  • sign making street and specialty signs
  • silk screening hats, shirts, bags
  • small assembly
  • soldering, welding RF and sonic
  • sorting and packaging
  • stuffing, sealing, labeling, zip sorting
  • sub-assembly of metal products
  • testing/inspection, counting
  • warehousing services
  • wicker and wooden containers
  • woodworking
  • wrapping poly bagging

14
DRS Website
  • http//www.vadrs.org/
  • http//www.vadrs.org/essp/
  • http//www.vadrs.org/essp/dbconn/GenericList.asp

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20
Why Legislative Intent?
  • Leverage the states acquisition policies and
    the need for quality products and services while
    supporting important socioeconomic goal of
    providing increased employment opportunities for
    Virginians with disabilities.

21
Benefits for Government
  • Administrative cost savings from streamlined
    acquisition process
  • Time savings with ease of searching for a
    qualified and experienced supplier of products or
    services
  • Paperwork pre post award cost savings through
    development of long-term relationships with
    quality outcomes eliminating the need to
    re-compete contracts.
  • Quality services products from experienced
    vendors
  • Security Clearances
  • Motivated Reliable workforce dedicated to
    customer satisfaction
  • Superior performance and attendance ratings of
    employees
  • Eliminates constant headaches and high turnover
    from entry level and low-skilled FTEs
  • New tax revenues from wages of previously
    unemployed Virginians
  • Ongoing employment supports for contract
    employees at no cost to the contracting agency

22
Benefits for People with Disabilities
  • Virginians with disabilities achieve greater
    independence
  • Reduced dependence on Government support
  • Join the ranks of taxpayers
  • Experience the American Dream!

23
Experience of ESOs
  • Employment Services Organizations (ESOs) have a
    long and satisfying track record of contract
    experience with federal, state and county
    government.

24
Experience with the Federal Government
  • Since 1938 for products
  • Wagner-ODay Act
  • Since 1974 for services
  • Javits-Wagner-ODay (JWOD) Act
  • JWOD in Virginia (FY 04)
  • 2,544 Virginians employed
  • 91 Million in contract sales
  • 14.4Products 86.4 services
  • Approximately 200 contracts Temp services
  • 24.69M total wages paid

25
Service Contracts with Federal Government
26
Federal GovernmentContractsAdministrative
Services
  • Imaging Scanning
  • Clerical Services
  • Data Entry
  • Mailroom Operation Management
  • Document Management
  • Document Destruction
  • Switchboard Operation
  • File Maintenance
  • Forms Publication Storage and Fulfillment
  • Warehouse Operation Management
  • Shipping Receiving
  • Call Center Operations
  • Receptionist Services
  • Mail/Messenger
  • Microfilm/Fiche
  • Supply Room Operation
  • Reproduction Copy Distribution Center
    Management
  • Dispatch Services
  • Temp Services
  • Fleet Management
  • Vehicle Maintenance Services
  • Electronics Recycling
  • Other

27
Federal GovernmentContracts Other Services
  • Custodial Services
  • Laundry Services
  • Food Services
  • Mess Hall Operation Mgmt.
  • Grounds Maintenance
  • Recycling
  • Commissary Shelf Stocking
  • Other

28
Federal GovernmentPartners
  • FBI
  • Bureau of Alcohol Tobacco
  • HUD
  • Dept of Commerce
  • Defense Logistics Agency
  • Defense Supply Center
  • U.S. Marine Corps HQ
  • Federal Trade Commission
  • Fish Wildlife Service
  • Food Drug Admin.
  • Federal Aviation Administration
  • Dept of Energy
  • Dept of Agriculture
  • Agency for Healthcare Research Quality
  • Federal Aviation Admin
  • Quantico
  • DOE
  • CMS
  • General Services Administration HQ Regional
    Operations
  • EPA
  • DOD All Service Branches
  • Portsmouth Naval Hospital
  • VA Medical Hospital
  • DOT
  • U.S. Patent Trademark Office
  • NASA
  • U.S. Customs
  • Dept of Treasury
  • U.S. Mint

29
State Examples of Procurement to ESOs/PWD
30
What Other States Purchase
  • Custodial Services
  • Rest Area Welcome Center Mgmt
  • Temporary Services
  • Grounds Maintenance
  • Photo ID
  • Mailing, Collating/Sorting
  • Data Entry
  • Clerical Services
  • Microfilming/Scanning
  • Document Imaging
  • Call Center Operations
  • Laundry Services
  • (Top Eleven)

31
ESOs Can Meet Your Needs
  • Contact
  • vaACCSES
  • 6295 Edsall Rd. Ste. 175
  • Alexandria, VA 22312
  • 877.822.2777
  • www.vaACCSES.org
  • DRS
  • www.vadrs.org/essp/dbconn/GenericList.asp

32
  • QUESTIONS?
  • Sandra Gill sandra.gill_at_dgs.virginia.gov
  • (804)786-4067
  • Jack Hayek - Jack.Hayek_at_drs.virginia.gov
  • (804) 662-7124
  • Karen Tefelski ktefelski_at_ourpeoplework.org
  • (877) 822-2777
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