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Environmental Management Systems


being a good neighbor, minimizing mission impact due to non-compliance issues, and ... Bureau of Indian Affairs. Bureau of Land Management. Bureau of Reclamation ... – PowerPoint PPT presentation

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Title: Environmental Management Systems

Environmental Management Systems
Alaska Forum on the Environment February 12,
  • James Ortiz
  • U.S. Department of the Interior
  • Office of Environmental Policy and Compliance
  • Washington, D.C.

U.S. Department of the Interior
  • protect and provide access to our Nation's
    natural and cultural heritage and honor our trust
    responsibilities to Indian Tribes and our
    commitments to island communities

U.S. Department of the Interior
  • The U.S. Department of the Interior (DOI)
  • Approximately 73,000 employees
  • Approximately 200,000 volunteers
  • Approximately 2,400 operation locations
  • Manages 500 million acres of surface land, or
    about one-fifth of the land in the United States
  • Has jurisdiction over approximately 1.76 billion
    acres of the Outer Continental Shelf 

DOI Mission
  • Resource Protection - Protect the Nation's
    natural, cultural, and heritage resources
  • Resource Use - Manage resources to promote
    responsible use and sustain a dynamic economy
  • Recreation - Provide recreation opportunities for
  • Serving Communities - Safeguard lives, property
    and assets advance scientific knowledge and
    improve the quality of life for communities we
  • Management Excellence - Manage the Department to
    be highly skilled, accountable, modern,
    functionally integrated, citizen-centered and

Does this have anything to do with the
  • Executive Order (EO) 13423
  • Overview of Environmental Management Systems
  • Benefits of EMS
  • Case Studies
  • U.S. Department of Interior (DOI) and EMS

  • Executive Order 13423
  • Strengthening Federal Environmental, Energy, and
    Transportation Management

EO 13423
  • Signed by President Bush on 1/26/07
  • Moving forward by building upon prior successes
    and enhancing government efficiency,
    productivity, and performance
  • Integrates environment, energy, and human health
  • Consolidates five prior orders and two Memoranda
    of Understanding into one order

EO 13423
  • Updated and more aggressive goals for
  • Energy efficiency
  • Renewable energy
  • Water conservation
  • Acquisition
  • Pollution prevention/recycling
  • High performance buildings
  • Fleet management
  • Electronics stewardship

EO 13423
  • Clarifies and strengthens role of EMS
  • Clarifies roles of Council of Environmental
    Quality (CEQ), Office of Management and Budget
    (OMB), Office of the Federal Environmental
    Executive (OFEE), Heads of Agencies, and Senior
  • More closely aligns environmental and energy
    requirements with performance scorecards approach

EO 13423
  • Secretarial Memorandum of April 4, 2007, directs
  • Lead by example on the implementation of EO
  • Achieve results and make progress toward EO 13423

EO 13423-EMS Requirements
  • Implement within the agency environmental
    management systems (EMS) at all appropriate
    organizational levels to ensure
  • use of EMS as the primary management approach for
    addressing environmental aspects of internal
    agency operations and activities, including
    environmental aspects of energy and
    transportation functions,
  • establishment of agency objectives and targets to
    ensure implementation of this order, and
  • collection, analysis, and reporting of
    information to measure performance in the
    implementation of this order

  • Overview of EMS

What Is An EMS?
  • Tool consisting of standardized procedures to
    reduce our environmental footprint
  • Continuous quality improvement and strategic
    planning with the goal of reducing environmental
  • Part of an overall management system which
    includes organizational structure, planning
    activities, responsibilities, practices,
    procedures, processes, and resources for
    achieving environmental policy

EMS Elements
  • Important EMS elements include
  • Continual improvement
  • Pollution prevention
  • Compliance
  • Management commitment
  • Formalization
  • Awareness of a systems-based approach

Purpose of an EMS
  • An EMS brings together the people, policies,
    plans, review mechanisms, and procedures used to
    manage environmental issues at a facility or in
    an organization

EMS Frameworks
  • Organizations ISO 14001 Standard
  • International Organization for Standardization
  • 14001 is the standard for EMS
  • Widely used and respected
  • The EO 13423 Implementing Instructions directs
    Federal agencies to align their EMS programs with
    the ISO 14001 Standard

EMS Cycle of Continuous Improvement
The Continuous Cycle
  • PlanPlanning, identifying environmental aspects
    and establishing goals
  • DoImplementing, includes training and
    operational controls
  • CheckChecking, includes monitoring and
    corrective action
  • ActReviewing, includes progress reviews and
    acting to make needed changes

  • Identify aspects and impacts from a facilities
    activities, products, and services
  • Review legal requirements
  • Set objectives and targets
  • Establish a formal EMS program

  • Implementation and Operation
  • Define roles and responsibilities
  • Provide EMS training
  • Establish internal and external communication
  • Establish document control system
  • Establish operational controls
  • Integrate with or establish emergency
    preparedness procedures

  • Checking and Corrective Action
  • Conduct periodic monitoring of environmental
  • Identify root causes of findings and conduct
    corrective and preventive actions
  • Maintain environmental records
  • Conduct periodic EMS audits

  • Conduct a periodic senior management review of
  • Revise policies as needed

What Is An EMS?
Environmental Policy
Management Review
Continuous Improvement
  • Checking/
  • Corrective Actions
  • Measurement and Monitoring
  • EMS Nonconformance and Corrective
  • Records
  • EMS Audits
  • Planning
  • Environmental Aspects
  • Compliance
  • Objectives and Targets
  • Environmental Mgmt. Programs
  • Implementation
  • Roles and Responsibilities
  • Training and Communication
  • EMS Document Control
  • Emergency Preparedness and Response

  • Benefits Of EMS

Benefits Of An EMS-Zion National Park
  • Zion National Park
  • 2001 EMS program was initiated
  • 2002 Sustainability concepts were incorporated
    into the Parks General Management Plan
  • 2007 Park created a green team to address
    sustainability within the Park
  • Green teams goal is to make sustainability
    doable for everyone
  • The goal is tomake sustainability a part of our
    culture and focus on how to become more
    sustainable ourselves. Jock Whitworth, Park

Benefits Of An EMS-Zion National Park
  • In 2007, Zion National Park committed to energy
  • Reduce energy use by 5
  • Incentive program
  • Energy awareness program
  • Communication
  • Reduced energy costs
  • Goal achieved!

Benefits Of An EMS-Zion National Park
  • In 2000, Zion National Park committed to
    reducing traffic, air emissions, and reducing
    its carbon footprint
  • Zion Canyon Transportation System
  • Propane buses as sole sources of transportation
    in the canyon
  • Tied to a partner-system in the neighboring town
    of Springdale to encourage visitors to leave
    their cars outside the park
  • In FY 2006, it was estimated that
  • 10,580,866 vehicle miles were not driven inside
    Zion National Park
  • Prevented the release of 5,082,254 pounds of
    carbon dioxide into the atmosphere!

Benefits of an EMS-Dale Hollow National Fish
  • Dale Hollow National Fish Hatchery
  • EMS was initiated in 2003
  • Benefits have included
  • Excellent outreach and environmental education
  • Waste and pollution prevention initiatives

Benefits of an EMS-Dale Hollow National Fish
  • Goals achieved
  • Reduction of use of formalin by approximately
    two-thirds. This required
  • Change in hatchery operations
  • Use hydrogen peroxide that breaks down air and
  • Execution of a successful recycling plan
  • Diverted more than 70 percent of materials from
    the waste stream

Benefits Of An EMS-Cape Cod National Seashore
  • Cape Cod National Seashore
  • Initiated EMS in 2003 as part of the National
    Park Service (NPS) pilot program
  • Its extremely rewarding to see the positive
    changes that the park has gone through. George
    Price, Park Superintendent

Benefits Of An EMS-Cape Cod National Seashore
  • Cape Cod National Seashore has realized benefits
    from EMS
  • Improved regulatory compliance,
  • Pollution prevention,
  • Reduction in hazardous waste, and
  • Improved communication and efficiency

Benefits Of An EMS-Cape Cod National Seashore
  • Recycling program
  • Includes paper, plastic, glass, cardboard, metal,
    oil filters, waste oil, printer cartridges, CDs,
    and universal waste
  • Partnered with local community groups to improve
    its recycling efforts, which is a win-win for
    all parties
  • CapeAbilities

General Benefits Of An EMS
  • Documented procedures and management plan
  • Sustainable program
  • Greater confidence in environmental
  • Less inspections
  • More help to Bureaus and Offices
  • Easier compliance
  • Use less materials
  • Pollution prevention
  • New partners
  • Increased efficiency
  • Improved morale
  • Enhanced image
  • Fewer mistakes
  • Do more with less

Critical for EMS Success
  • Bottom line requirements
  • EMS is Everyones Management System
  • Must relate to your organizations mission
  • Must have senior management commitment
  • Must be consistent with other management systems
    (e.g., IT, purchasing) in your organization

What You Can Do
  • Your organization may already have an have EMS
    established or have elements of an EMS in place
  • Training programs (e.g., on-line DOI EMS
    Awareness Training offered to DOI employees
    through DOI LEARN)
  • Plans, permits, etc.
  • Inspections, forms, checklists
  • You may be able to contribute to implementing and
    improving your organizations EMS

Upcoming Training EMS Implementation and
Environmental Compliance Auditing
  • Three day classroom courses offered by DOI
    University to federal agencies in Anchorage,
    Albuquerque, and Denver
  • Anchorage Environmental Compliance Auditing
    (March 18-20, 2008) EMS Implementation (April
    15-17, 2008)
  • For more information go to www.doiu.nbc.gov and
    click on Classroom and Online course offerings

In Summary
  • An EMS is the combination of people, policies,
    procedures, review, and plans to help proactively
    address environmental issues
  • Proactive environmental management benefits us
    all by
  • protecting the health of the surrounding
  • preserving resources for future generations,
  • being a good neighbor,
  • minimizing mission impact due to non-compliance
    issues, and
  • saving money by decreasing wasted resources

  • DOI and the EMS

DOI Policy
  • DM Manual Part 515, Chapter 4
  • Issued in 2002
  • Requires EMS implementation by Bureaus and
  • Currently under revision to reflect EO 13423
  • 2007-2012 Strategic Plan
  • DOI committed to fully implement EMS by the end
    of FY 2009

DOI EMS Council
  • Bureau of Indian Affairs
  • Bureau of Land Management
  • Bureau of Reclamation
  • U.S. Fish and Wildlife Service
  • Minerals Management Service
  • National Business Center
  • National Park Service
  • Office of Surface Mining
  • U.S. Geological Survey

DOI EMS Council
  • EMS Council allows the DOI to act cohesively and
    leverage broader resources while allowing each
    Bureau and Office sufficient flexibility to
    address unique issues
  • Council functions include
  • Development of performance measures, goals, and
    reporting mechanisms
  • Promotion of common efficiencies and sharing of
  • Recommendation of approaches and actions to
    senior management
  • Provide a forum to address cross-cutting issues

DOI EMS Council
  • Key accomplishments include providing a
    supportive and encouraging environment for
    discussion and problem solving. Other specific
    accomplishments are
  • Departmental EMS Policy
  • Needs analysis for EMS tools and techniques
  • EMS awareness and advanced training
  • Pocket Guide to EMS for Executives and Managers

DOI-Next Steps
  • Infrastructure (i.e., DOI EMS Council)
  • EMS Implementation Plan
  • Continued promotion of EMS awareness

  • Questions?

Contact Information
  • James Ortiz, Ph.D.
  • Office of Environmental Policy and Compliance
  • U.S. Department of the Interior
  • 1849 C Street, N.W. (MS-2340)
  • Washington, D.C. 20240
  • 202.208.7553
  • james_ortiz_at_ios.doi.gov
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