United States Postal Service

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United States Postal Service

• DoD Official Mail Management Workshop
• August 23, 2004

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POSTAL - DOD RELATIONSHIP

• Publication 38-DOM Negotiation
• Delayed inside Postal Service, internal issues
  now resolved
• Re-submit to DoD, August 2004
• Old agreement unchanged since 1980
• Simplification of clauses
• Split out rules pertaining to MPS
• Update for current postal organization

3
PUBLICATION 38-DOM

• Highest authority for DoD/Postal domestic
  installation issues
• The Publication 38 IS an interagency agreement
• Separate 38-MPS document
• Covers domestic DoD mail services only

4
PUBLICATION 38-DOM

• Publication 38 Changes
• Limits local agreements
• Approved variances must be in writing
• No need for local lease, host-tenant agreement
• Must be approved by higher level

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PUBLICATION 38-DOM

• Requires street addressing
• Provides for postal automation of mail
• DoD to provide facility
• USPS to fund postalization of facility
• DoD to be involved in design, roll-out of new
  postal services

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POSTAL-DoD RELATIONSHIP

• Publication 38A Obsolete
• Revise PO 630 to replace
• Update to current postal organization
• Authority for exception limited to HQ
• Stresses need for street addressing
• Clearly define when delivery will be provided

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POSTAL-DoD RELATIONSHIP

• POTENTIAL AREAS OF IMPROVEMENT
• Three year review - more frequent changes than in
  past
• Consultation with DoD when service/product
  changes
• On-going involvement in base planning process
• Alerts USPS management to full scope of
  relationship

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Current Issues-Absentee Ballots

• General Election 2000-Reveiw
• Domestic problems
• Butter-fly ballots
• Hanging chads
• Military APO/FPO problems
• No postmarks
• No witness signatures
• Late receipt by election offices

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APO/FPO Absentee Ballot Express-Overview

• USPS and MPS combining efforts to expedite the
  delivery of absentee ballots. (Sept 20-October
  8)
• USPS will pickup APO/FPO ballots from local
  election offices
• USPS will expedite the ballots from PDCs to the
  ISCs
• ISCs will sort and dispatch the mail and identify
  the letter trays with special tape

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Prograde Express Mail Units / MPOs

• Sort bundles/trays of APO/FPO ballots into
  respective ISC pouches
• Dispatch via Express Mail network
• Priority handling at overseas MPOs
• Delivered to addressees by normal First-Class
  Mail process

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Retrograde MPOs

• Identify, separate, count, and postmark all
  absentee ballots
• Place bundle in front of letter tray
• Insert report of contents
• Identify receptacle with special absentee ballot
  tape
• Regular transportation

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CURRENT ISSUES

• ADDRESS MANAGEMENT
• Follow accepted AMS guidelines
• Establish relationship with local AMS office
• Assign unique street address to each unit
• Eliminate use of building number on mail it is
  NOT an address
• Follow up on proper use of street address

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FY 2005 ISSUES

• COMMUNICATION
• Monthly updates between USPS and MPSA
• Work through management chain of command
  initially deal with Postmaster
• Follow up
• name
• address
• phone number of decision making individual
• Use PO -630 as a resource to understand chain of
  command

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FY 2005 ISSUES

• If either party wishes to change the current
  level of service, it must be discussed locally
  first. There are ways to change, but it must
  start locally. If changes are made, the local
  parties must implement that change, so it will be
  most successful if it fulfills the needs of both
  parties.
• STEPS FOR SUCCESS
• Establish working relationship
• Improve on common basis for services provided
  we are all mail professionals
• Minimize local controversies
• Reinforce USPS/DoD partnership

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FY 2005 ISSUES

• Scanner Replacement
• Other equipment maintenance/replacement issues
• Automation of DoD mail
• Ongoing mail security issues
• Bio-contamination
• Base Access
• Working within budgetary limitations
• Contract units
• Adding value to the quality of life for our
  customers

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Discussion