Preschool Educational Environments and SIMS Codes

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Preschool Educational Environments and SIMS Codes

• MA Department of Education
• SEPP Data Collection
• MA Department of Early Education and Care

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SIMS- Element DOE034 Changes, 2007-2008

• The federal placement categories and their
  definitions for students with disabilities ages
  3-5 years old were changed for the 2006-2007
  school year. Massachusetts met this reporting
  requirement by piloting the collection of the
  proposed new categories with Boston Public
  Schools and Springfield Public Schools.

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Whats going to change for DOE034?

• SPLIT Special Education Placement (DOE34) into 2
  data elements
• Special Education Placement ages 6-21 (DOE34)
• Add a new data element Special Education
  Placement ages 3-5 (DOE032).

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DOE034 Prior to 07-08 Changes

• 00 Not a Special Education Student
• 01 Not currently a Special Education student,
  but was previously a Special Education student
  during the current school year
• 05 3-5 year olds, General Education students
  serving as role models in Pre-K classes
• 08 3-5 year olds, with disabilities, 100
  special education services in the general
  classroom
• 09 3-5 year olds, with disabilities, 100
  Substantially Separate Classroom
• 10 All ages, Full Inclusion special education
  services outside the general education classroom
  less than 21 of the time
• 20 All Ages, Partial Inclusion special
  education services outside the general education
  classroom 21 to 60 of the time
• 40 All ages, Substantially Separate Classroom
  special education services outside the general
  education classroom more than 60 of the time
• 41 All ages, Public Separate Day School
• 50 All ages, Private Separate Day School
• 60 All ages, Residential School
• 70 All ages, Homebound/Hospital
• 90 All ages, Public Residential Institutional
  Facilities (0370XXXX schools)

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DOE034 Changes for 07-08

• The Following Codes have been removed from
  element DOE034
• 05 3-5 year olds, General Education students
  serving as role models in Pre-K classes
• 08 3-5 year olds, with disabilities, 100 special
  education services in the general classroom
• 09 3-5 year olds, with disabilities, 100
  Substantially Separate Classroom

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DOE034 Changes for 07-08Continued

• The Following Codes will remain valid for element
  DOE034 with the following text changes
• 00 Not a Special Education Student, age 6-21
• 01 Not currently a Special Education student age
  6-21, but was previously a Special Education
  student during the current school year
• 10 Full Inclusion special education services
  outside the general education classroom less than
  21 of the time
• 20 Partial Inclusion special education services
  outside the general education classroom 21 to
  60 of the time

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DOE034 Changes for 07-08 Continued

• The Following Codes will remain valid for element
  DOE034 (continued)
• 40 Substantially Separate Classroom special
  education services outside the general education
  classroom more than 60 of the time
• 41 Public Separate Day School
• 50 Private Separate Day School
• 60 Residential School
• 70 Homebound/Hospital
• 90 Public Residential Institutional Facilities
  (0370XXXX schools)

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New Element DOE032 for 07-08

• Data Element DOE032 Special Education
  Placement, ages 3-5
• 00 Not a Special Education Student, age 3-5
• 01 Not currently a Special Education student age
  3-5 but was previously a Special Education
  student during the current school year
• 05 3-5 year old, General Education students
  serving as role models in Pre-K classes
• 30 In the regular early childhood program at
  least 80 of the time (previously 08 or 10)
• 32 In the regular early childhood program at
  least 40 79 of the time (previously 20)
• 34 In the regular early childhood program less
  than 40 of the time (previously 40)
• 36 Substantially Separate Class (previously 09)
• 38 Public Separate School (previously 41)
• 42 Private Separate Day (previously 50)
• 44 Residential Facility (previously 60)
• 45 Public Residential Institutional Facilities
  (previously 90)
• 46 Home (previously 70)
• 48 Service provider location (private clinicians
  offices, clinicians office in school building,
  hospital facilities).

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Element DOE034 for 07-08

• Data Element DOE034 Special Education Placement,
  Age 6-21
• 00 Not a Special Education Student, age 6-21
• 01 Not currently a Special Education student age
  6-21, but was previously a Special Education
  student during the current school year
• 10 Full Inclusion special education services
  outside the general education classroom less
  than 21 of the time
• 20 Partial Inclusion special education
  services outside the general education classroom
  21 to 60 of the time
• 40 Substantially Separate Classroom special
  education services outside the general education
  classroom more than 60 of the time
• 41 Public Separate Day School
• 50 Private Separate Day School
• 60 Residential School
• 70 Homebound/Hospital
• 90 Public Residential Institutional Facilities
  (0370XXXX schools)

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Changes in Educational Environment Data Collection

• IDEA 2004 altered the categories for reporting
  the number and percentage of preschool-aged
  children with disabilities participating in LRE
  to more accurately reflect the extent of the
  childrens participation in regular early
  childhood programs

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Emphasis Shift

• Old emphasis
• where the child received special education and
  related services
• New emphasis
• the percentage of time the child spends in an
  environment with typically-developing, same-age
  peers, including, but not limited to, early
  childhood special education services

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Formula Change

• Baseline Formula
• of hrs of special education services in an
  inclusive setting plus of hrs in a natural
  environment divided by 25 hrs

• Revised Formula
• of hrs in an inclusive early childhood setting
  divided by the of hours in special education
  settings outside of an inclusive early childhood
  setting plus the of hours in an inclusive early
  childhood setting

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Revised Formula
of hours in a regular, inclusive early
childhood setting
of hours in a regular, inclusive early
childhood setting of hours receiving special
education services outside an inclusive early
childhood setting
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Obtaining Information

• IEP indicates the amount of time the child
  receives special education services
• Ask families if the child attends an Early
  Childhood program
• If so, what is the setting, and
• how long does the child spend there each day

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Early Childhood Program A program that includes
at least 50 nondisabled children. Including,
but not limited to

• Head Start
• Kindergarten
• Reverse mainstream classrooms
• Private preschools
• Preschool classes offered to an eligible
  pre-kindergarten population by the public school
  system
• Group child care

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Early Childhood Environments Decision Tree
80 30
Attends EC program?
What time spent there? (use formula)
40 to 79 32
yes

no
separate class 36
yes
Attends spec ed program?
separate school 38 or 42
What is the location?
residential facility 44 or 45
no
Receives spec ed at Home?
Home 46
yes
no
Service Provider 48
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QA

• What is considered a standard school day for a
  preschool-aged child?
• 8 hours a day. Not 8 hours a day averaged across
  the week, but 8 hours each day
• What does group child care mean?
• A non residential setting where the other
  children in care are not related to one another.
  Group child care is not in-home babysitting,
  nannies, or in the home of a neighborhood
  babysitter or relative providing childcare

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QA

• What about 5 year olds in Kindergarten?
• The new formula is to be applied to children ages
  3-5 years old. If the 5 year old is in
  Kindergarten, then the decision tree, and
  possibly the formula, is applied to them. Other
  Kindergarten students who are 6 years old are
  reported using codes for 6-21 year olds (on slide
  9).

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Case Studies
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Mary has an IEP that calls for

• Participation in the public school inclusive PreK
  program 3 days per week for 2.5 hours/day.
• She receives her pt and ot services while in the
  inclusive PreK program.
• In addition, Mary attends a child care center on
  the same 3 days in the afternoon as an extended
  day for an additional 4 hours/day, not as part of
  her IEP.

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Marys Decision Tree
80 30
yes
Attends EC program?
What time spent there?
40 to 79 32

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Calculating Marys hours

• 3 days/week for 2.5 hours/day 7.5 hours in
  inclusive PreK
• 3 days/week for 4 hours/day 12 hours in child
  care center
• 19.5 hours are spent in the regular early
  childhood setting
• 0 hours are spent in special education outside
  the regular early childhood setting

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19.5 hours in ec setting
100
0 hours receiving SpEd outside ec setting
19.5 hours in early childhood setting
New SIMS Code - In the regular education at least
80 of the time 30
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Sandy has an IEP that calls for

• 30 minutes of physical therapy services with a PT
  in a 11 setting 5 days a week
• 30 minutes of occupational therapy with an OT in
  a 11 setting 5 days a week.
• Sandy also attends a community-based preschool
  program 3 days per week for 2.5 hours a day
  outside of her IEP.

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Sandys Decision Tree
80 30
yes
Attends EC program?
What time spent there?
40 to 79 32

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Hours

• 3 days/week for 2.5 hours/day 7.5 hours in
  community-based preschool
• 30 minutes of pt and 30 minutes of ot 5 times a
  week 5 hours sped services
• 7.5 hours are spent in the regular early
  childhood setting
• 5 hours are spent in special education outside
  the regular early childhood setting

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7.5 hours in ec setting
60
5 hours receiving SpEd outside ec setting 7.5
hours in early childhood setting
New SIMS Code - In the regular education 40 -
79 of the time 32
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John has an IEP that calls for

• 15 hours of ABA services
• He receives these services in a substantially
  separate classroom at the public schools.
• John spends the rest of the week in the care of
  his grandmother while his parents are working.

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Johns Decision Tree
Attends EC program?
no
separate class 36
yes
Attends spec ed program?
separate school 38 or 42
What is the location?
residential facility 44 or 45
New SIMS Code Substantially Separate Class 36
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Alex currently receives

• 9 hours a week of 11 therapy outside of an
  inclusive setting, in his neighborhood elementary
  school.
• The remaining time in his week is spent with his
  mother engaging in activities in natural
  environments for a 3 year old including
  playgroups, visiting the neighborhood playground,
  etc.

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Alexs Decision Tree
Attends EC program?
no
Attends spec ed program?
no
Receives spec ed at Home?
no
Service Provider 48
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Timmy

• attends an inclusive preschool program 3 days a
  week for 5 hours a day.
• While there, he is pulled out for speech
  services 30 minutes each day.
• In addition Timmy attend a community child care
  on 2 days a week for 9 hours each day.

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Timmys Decision Tree
80 30
yes
Attends EC program?
What time spent there?
40 to 79 32

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Calculating Timmys hours

• 3 days/week for 4.5 hours/day 13.5 hours in
  inclusive preschool
• 30 minutes of speech 3 times a week 1.5 hours
  sped services
• 9 hours of community child care 2 times a week
  16 hours regular ec program
• Remember max is an 8 hour day
• 29.5 hours are spent in the regular early
  childhood setting
• 1.5 hours are spent in special education outside
  the regular early childhood setting

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29.5 hours in ec setting
95
1.5 hours receiving SpEd outside ec setting
29.5 hours in early childhood setting
New SIMS Code - In the regular education at least
80 of the time 30
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Questions?
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More information

• OSEP/Westat QA document
• https//www.ideadata.org/docs/PRESCHOOL20LRE20QA
  .pdf

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Contact Us

• For questions regarding data collection
• Helene Bettencourt hbettencourt_at_doe.mass.edu
• Maryann Donie mdonie_at_doe.mass.edu
• For programmatic questions
• Pat Cameron pcameron_at_massmail.state.ma.us
• Whitney Donaldson wdonaldson_at_doe.mass.edu
• Donna Traynham dtraynham_at_doe.mass.edu