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GraduateTeaching Assistant Benefit Orientation

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Lag payroll means you have a check coming after you leave payroll ... your department; the International Insurance fee will be removed from your bill ... – PowerPoint PPT presentation

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Title: GraduateTeaching Assistant Benefit Orientation


1
  • Graduate/Teaching AssistantBenefit Orientation
  • 2008-2009 Academic Year

2
  • Office of Human Resources
  • Management
  • UAB 300
  • 437-4727
  • http//hr.albany.edu

3
Orientation Summary
  • Paychecks
  • Union Dues
  • Attendance Reporting/Sick Leave
  • Employee Assistance Program
  • Flex Spending Account
  • Retirement
  • Tax Deferred Savings Plans
  • Health Benefits

4
Paychecks
  • Paid biweekly on Wednesday
  • Checks and/or Direct Deposit Advice delivered to
    department
  • Review check stub for home address, deductions,
    taxes, year-to-date totals, etc.

5
Lag Payroll
  • Payroll period starts on Thursday, ends two weeks
    later on Wednesday
  • Paychecks arrive two weeks after the end of a
    payroll period
  • Lag payroll means you have a check coming after
    you leave payroll
  • It is critical that you notify HR of address
    changes

6
When Do I Get Paid?
  • All GA/TA appointments begin on January 8th, 2009
  • End of payroll period is January 21st, 2009
  • First check arrives two weeks later on February
    4th, 2009

7
When Does My Appointment End?
  • Fall semester appointments end on January 7, 2009
  • Last check issued on January 21
  • Academic year appointments end on May 27, 2009
  • Last check issued June 10

8
Union Dues
  • Graduate Student Employee Union (GSEU)
  • 2 of base salary
  • Membership is not required
  • Will pay the same amount in agency fee if you do
    not join
  • Membership provides ability to vote on elections
    and contracts other benefits
  • GSEU will send information

9
Attendance Reporting
  • Attendance Report sent to department each
    semester
  • Must certify presence and record any absences
    each semester

10
Sick Leave
  • Eligible after one semester of service
  • Up to 5 days per year (July 1-June 30) with
    approval
  • Sick leave may be granted in units of ¼ day or
    greater
  • May be used for illness or death in family

11
Employee Assistance Program
  • On-Campus confidential assessment and referral
    services on personal and work-related issues
  • Self-enhancement/wellness programs
  • Book, video, tape, DVD library
  • Watch for newsletters announcing upcoming
    programs

12
Flex Spending Account
  • Dependent Care Advantage Account
  • Contribute up to 5,000 in pre-tax dollars
  • Day care expenses
  • children under 13
  • disabled children of any age
  • dependent adults living in your home
  • Carefully estimate expenses -- use it or lose it

13
Flex Spending Account
  • Information and enrollment kit is on the Flex
    Spending Account web site
  • Enroll within 60 days of appointment for 2009 tax
    year (by October 20, 2008)
  • 2009 tax year open enrollment period is September
    22 to November 14, 2008
  • To enroll www.flexspend.state.ny.us or
    1/800/358-7202

14
Retirement Plan
  • ERS

NYS Employees Retirement System www.osc.state.ny.u
s/retire
15
Retirement Plan
  • Enrollment is voluntary
  • May apply at any time
  • Date of membership is date of application
  • Membership is permanent once enrolled
  • Contact HR if you are already a member so your
    service can be credited.

16
Employees Retirement System
  • Defined Benefit Plan
  • Guaranteed benefit based on formula
  • At least 5 but fewer than 20 years of service
    final average salary (average of highest 3 years)
    x years of service x 1.66
  • 20-30 years of service final average salary x
    years of service x 2
  • 30 years of service additional 1.5 for each
    year above 30 years

17
Employees Retirement System
  • Retire with full benefits at age 62 or at age 55
    with 30 years of service
  • Retirement possible at age 55 with fewer than 30
    years of service with a reduction in benefits for
    each year under age 62.

18
Employees Retirement System
  • Vested after 5 years (guaranteed to a benefit at
    retirement according to formula)
  • Employee contributes 3 of salary for first 10
    years of membership
  • May withdraw membership and receive a refund of
    contributions plus interest if you leave with
    fewer than ten years of service
  • Loans of up to 75 of employee contributions

19
Retirement Plan
  • Other features
  • Portable only within NYS public employment
  • Disability retirement ordinary disability and
    accidental disability retirement benefits
  • Death benefit up to 3 x salary (1x salary for
    each year of service up to three years max)
  • Accidental death benefit 50 of last years
    salary paid annually to surviving dependents as
    defined by law

20
  • Contact Information
  • Diane Reed, 437- 4729 or dreed_at_uamail.albany.edu

21
Tax-Deferred Savings
  • Participation is optional
  • Stop/start any time
  • You direct investments
  • Available Options
  • TIAA-CREF
  • NYS Deferred Compensation (NYSDCP)

22
Tax-Deferred Savings
  • TIAA-CREF
  • 403(b) plan
  • Tax-Deferred Annuity or Group Supplemental
    Retirement Annuity
  • May contribute up to 16,500 in 2009
  • Contact Diane Reed, 437-4729 or
    dreed_at_uamail.albany.edu, for additional
    information and enrollment material

23
Tax-Deferred Savings
  • NYS Deferred Compensation
  • 457(b) plan
  • Available in all NYS agencies/local governments
  • May contribute up to 16,500 in 2009
  • Contact Diane Reed, 437-4729 or
    dreed_at_uamail.albany.edu for additional
    information and enrollment material or
  • Visit www.nysdcp.com

24
NYS Health Insurance Program (NYSHIP)
  • Administered state-wide by NYS Department of
    Civil Service
  • Campus Administrator Office of Human Resources
    Management
  • UAB 300
  • 437-4727

25
NYSHIP Student Employee Health Plan (SEHP)
  • Eligibility
  • half assistantship
  • 4,122 annual stipend (2,061/semester)
  • Benefit information is mailed in c/o department
    as soon as we receive appointment forms
  • Must enroll within 45 days after date of
    appointment (by February 20th, 2009)

26
SEHP
  • F-1and J-1 International Students
  • You are required to enroll in SEHP (not the
    International Students Scholars Insurance Plan)
  • We will notify Student Accounts and International
    Education of your eligibility as soon as we
    receive your appointment form from your
    department the International Insurance fee will
    be removed from your bill

27
SEHP
  • F-1and J-1 International Students
  • You are still required to pay the medical
    evacuation/repatriation fee
  • Request a refund of the International Insurance
    fee if you have already paid it
  • You are also eligible for a contribution of up to
    75 toward the additional cost of dependent
    coverage
  • Coverage is effective on date of appointment
    regardless of date of application

28
SEHP
  • Domestic Student/Permanent Resident
  • Enrollment in SEHP is optional
  • Enrollment in student accident/sickness plan is
    also an option (no employer contribution toward
    this plan)
  • May request cancellation and refund from Student
    Accounts if you already purchased optional
    student insurance and prefer to enroll in SEHP
    (cancellation deadline applies contact
    University Health Center)

29
SEHP Coverage
  • Individual or Family
  • Eligible Dependents
  • Spouse or Domestic Partner (separate paperwork
    required for domestic partner contact HR for
    information)
  • Children (natural, adopted, stepchildren)
  • Other Children (statement of dependence required)
  • Unmarried children covered to age 19

30
SEHP How to Enroll
  • Review NYSHIP SEHP Benefit Summary
  • Read Pre-Tax Contribution Program Fact Sheet
  • Complete and sign Health Insurance Transaction
    Form (PS404G)
  • Return form to HR, UAB 300, on or before February
    20th, 2009

31
SEHP How to Enroll
  • Provide the following proofs
  • Copy of birth certificate or passport for self
    and all enrolled dependents
  • Copy of Social Security card for self and all
    enrolled dependents
  • Copy of marriage certificate if enrolling a spouse

32
SEHP Effective Dates for New Enrollments
  • If you apply
  • Prior to or on date of appointment
  • coverage begins on date of appointment
  • After date of appointment but before deadline
    coverage begins on date application is received
    in Human Resources
  • After deadline
  • coverage begins 30 days after date application
    is received in Human Resources

33
SEHP Summer Enrollment
  • Coverage continues over the summer if you are
    expected to return to an eligible appointment in
    the fall
  • Verification from department is required
  • HR will contact enrollees with details
  • Extra deductions are taken from the last 3 checks
    in spring

34
SEHP Re-enrollment
  • You must re-enroll if
  • You were enrolled with Research Foundation and
    funding was changed to State
  • Your coverage with SUNY SEHP lapsed over the
    summer
  • You currently have SEHP coverage under COBRA and
    need to change back to active coverage

35
SEHP Ending Dates
  • Fall semester appointments
  • Last day of coverage is February 4, 2009
  • Academic year or spring semester appointments
  • Last day of coverage is June 24, 2009

36
Health Insurance Premiums
  • Biweekly Cost
  • 5.74 individual 51.73 family- (Reflects new
    rates for 2009)
  • Rates change every January
  • Premiums paid up front
  • Example deduction from check dated February
    4th, 2009 pays for coverage from February 5th ,
    2009 through February 18th , 2009
  • Arrears taken, if necessary, for coverage prior
    to first deduction
  • 7-day rule if you have coverage for 7 days of a
    payroll period, you owe a premium

37
Health Insurance Premiums
  • Pre-Tax Contribution Program
  • SEHP premiums are paid before taxes are computed
  • Cannot cancel or lower level of coverage
    arbitrarily
  • Tax change period in November
  • can change between pre- and post-tax
  • can cancel or lower level of coverage arbitrarily
  • change is effective beginning of next year

38
SEHP Health Benefits
  • For health benefits information,
  • visit www.cs.state.ny.us/ebd/epgseu/hb.cfm

39
University Health Center
  • University Health Center is NOT a participating
    provider in SEHP
  • Two ways to receive medical care
  • as a student (through the Health Center)
  • as an employee (through SEHP)

40
Dental and Vision Benefits
  • For dental and vision benefits information, visit
    www.cs.state.ny.us/ebd/epgseu/ob.cfm

41
Insurance ID Cards
  • ID Card(s) mailed to home address
  • one health insurance card for each family member
  • separate from dental ID card
  • Keep HR informed of address changes

42
Questions
  • Contact Human Resources
  • UAB 300
  • 437-4727
  • http//hr.albany.edu
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