ISAC Spring Conference March 17, 2004

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ISAC Spring ConferenceMarch 17, 2004

• By
• Sara Throener
• Secretary of States Office

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Legislation - Federal

• Federal Funding
• EAC said at NASS Conference that states should
  get money for FY 03 and 04 in May
• President Bushs budget contains 40 million of
  the 800 million that Congress authorized for the
  Help America Vote Act for the year 2005

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Legislation StateSF 2269

• Secretary of States office introduced a bill
  that only included language to bring Iowa into
  compliance with the federal HAVA law
• The SOS bill contained four main provisions
• Grievance procedures
• Provisional ballot measures
• Defining what constitutes a vote
• Verification of DL and SSN and how to process
  the new voter registration forms

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Legislation StateSF 2269

• The Iowa Senate State Government Committee added
  language regarding absentee ballots
• Bill passed out of State Government and is now on
  the calendar to be debated on the floor of the
  Senate
• Secretary Culver and Senator Zieman worked
  together on this bill to try and bring both sides
  together
• Ultimately the Governor and the Legislators will
  have to reach an agreement on this matter
• This bill does not contain the 5 state match
  money
• Section by section summary

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National Change of Address

• Non-client counties
• Should have received your files and instructions
• Client counties
• We are working on printing the cards and the two
  reports we send to you should receive shortly
• One report for those who moved within the county
• One report for those who moved out of the county
• When you make changes to the address remember to
  use a UPD3 and a t-source of 08

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Voter Status Options

• A Active These voters are Active.
• I Inactive These voters are Inactive due to
  confirmation mailings or inactivity.
• P Pending These voters have registered to
  vote by mail for the first time, after 1-1-03,
  and did not provide either their full DL or the
  last 4-digits of SSN, or did not provide a copy
  of identification. Or, the voter provided either
  their full DL or the last 4-digits of SSN, and
  the numbers could not be verified. These voters
  will be required to show ID at the polls.
• L Local These voters have registered to vote
  by mail for the first time, after 1-1-03, and
  provided either their full DL or the last
  4-digits of SSN, or a valid copy of
  identification. However, these voters did not
  answer the Citizenship checkbox question. They
  are eligible to vote in local elections (school,
  municipal, and most specials) but not federal
  elections (primary, general, and few specials).
• N Pending and Inactive These voters would
  include those who are Pending and Inactive.
  For example, a voter could have the status of
  Pending, but then have a card returned to them
  during the NCOA process, which would also make
  them Inactive. These voters will be required to
  show ID at the polls.

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Verification of DL and SSN

• January 1, 2003-December 31, 2003 - Secretary of
  States office will run a list of registered
  voters who registered by mail for the first time
  (Approximately 7,000 statewide)
• SOS will send that list to the Department of
  Transportation. DOT will send us back the name
  and date of birth they have for the SSN or DL we
  sent them
• SOS will separate the DOT file into county lists
  and will distribute to each county
• January 1, 2003-December 31, 2003 - SOS will also
  send each county the voters who have generated
  numbers who registered to vote by mail for the
  first time. These voters need to be marked as
  Pending because we cannot verify the generated
  number

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Verification of DL and SSN

• Each county will need to decide if the name and
  date of birth the DOT sent back to us is
  considered a match with what we have in the voter
  registration system
• If the county decides it is a match then the
  voter is marked Active
• If the county decided it is not a match, then the
  voter is marked Pending and will have to show
  ID at the polls
• Verification Code Options flowchart

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Verification of DL and SSN

• We hope to get the file to DOT next week. You
  should have your lists by the first week in
  April.
• If you are a client county and do not have the
  staff to this yourself, the Secretary of States
  Office will do it for you. Just let us know.
• January 1, 2004-May 15, 2004 - We will do another
  batch in May of all the new voters who registered
  by mail.
• May 15, 2004 Voters who register by mail for
  the first time after this date will be marked as
  Pending on the registers and will have to show ID
  at the poll.