Office of the Secretary of Defense (OSD) Declassification Program Presentation to the Public Interest Declassification Board Mr. John Krysa Chief, Directives and Records Branch Washington Headquarters and Services

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Office of the Secretary of Defense (OSD)
Declassification ProgramPresentation to the
Public Interest Declassification BoardMr. John
KrysaChief, Directives and Records
BranchWashington Headquarters and Services
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Program Review

• Declassification Process Automatic/Systematic
  And Mandatory Declassification
• Staffing Program Organization
• Risk Management
• Declassification Goals
• Automatic/Systematic Declassification Reviews
• Mandatory Declassification Reviews
• What Works Well
• Obstacles
• Planned Goals And Priorities
• Conclusion

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Declassification Process

• Review All Classified OSD Records Of Permanent
  Historical Value (Records Group 330)
• Current And Past OSD Components Total Of 26
• Dod Orphan Agencies
• Dod Documents Of Undetermined Origin
• Line-by-line Reviews With Decision At The
  Document Level
• Do Not Use The Integral File Block Concept
• Use 20-year Declassification Authority
• Documents Outside Authority Are Tabbed And
  Identified In Our Database

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Automatic Declassification Review Process
Initial Contractor Review by Initial Analyst
Final Contractor Review by Sr. Analyst/Mentor
Government Review and Final Decisions at the
Document Level
Record Group 330 Records Plus Orphaned DoD Records
Program Management QA/QC Process

• Line-by-line, Pass-fail Reviews
• Decisions Rendered At The Document Level
• Declassify Exclude (RD/FRD)
• Exempt Refer
• 20-year Declassification Authority
• We Do Not Delegate Authority To Other Agencies
• Documents Outside Our Authority Are Tabbed And
  Identified In Database

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Staffing Program Organization

• Full Time Staffing At Pentagon And NARA II
  (College Park)
• Temporary Presence WNRC, CIA Remote Access
  Program, Naval Historical Center, Library Of
  Congress, Presidential Libraries, And Army
  Facility

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Risk Management

• Our Process Relies On
• OSD Declassification Certification Training
• Declassification Program QA/QC
• Analysts DOE And OSD Certified
• Analysts Attend Equities Recognition Training
• Tiered Reviews
• Initial And Senior Analyst Reviews By Contractor
• Final Government Approval With Feedback To
  Contractor
• Reviews Conducted On Only OSD Originated Records
• Database Reconciliations

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Declassification Goals

• IAW E.O. 12958, As Amended Requirements
• All Text Records Reviewed By 12/31/2006
• Referrals Reviewed By 12/31/2009
• Special Media Reviewed By 12/31/2011
• Other Statutes, Regulations Dod 5200.1-R And
  Public Laws 105-261 And 106-65
• Meet Executive Order Mandates Insure Quality
• Insure Quality While Gaining Efficiencies
  Reduce Costs

Cost Per Page
Includes Initial Program Development Costs
Cost Per Page To Conduct Automatic/Systematic
Reviews .25.
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Declassification Goals (Continued)

• Estimated Status On 12/31/2006
• Based On Surveys, Referral History, And
  Experience
• Reviews Required From Now To End Of 2006 3.1
  Million Pages
• Total To Be Completed 86.0 Million Pages Of
  Textual Records
• 60.2 Million Pages Declassified 70
• 11.1 Million Pages Exempt 13
• 12.9 Million Pages Referred 15
• 1.8 Million Pages Excluded 2
• Other Requirements
• Estimated Textual Referrals Required 12/31/2009
  25 Million Pages
• Estimated Special Media Required 12/31/2016 25
  Million Pages
• Delayed Until 2009 None
• Declassified 1.5 Million Pages
• Exempted 500,000 Pages
• Pending Determination 23 Million Pages

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What Works Well

• Interagency Referral Center (IRC) The Seedbed
  For The National Declassification Initiative
• Centralized Database
• Efficient Workload Planning
• Efficient Recording Process
• Contractors Monthly Review Rates Exceeding The
  Governments Annual Rate
• Technology
• E-records In PDF Format Improves
  Declassification, FOI, And Searches Example
  Coalition Provisional Authority - Iraq
• Database Management Accurate Accounting,
  Forecasting, Information Management
• Microfilm Conversion Completed 1.5 Million Pages

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Obstacles

• Special Media Needs Standardization
• Referral Notification Needs Systematic Approach
• Record Access
• Timely Notifications
• Cohesive Groupings Geographical, Not Piecemeal
• Clearance Approval Process For Contractor
  Analysts 16 To 18 Months
• WNRC Records Fee For Services
• 7,226 OSD Boxes Contain Two Or More Agencies
  Referrals
• Need Executive Branch Guidance On The Big Issues
  From The 1980s Star Wars, SALT, START, MX
  Development, European Terrorism

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Planned Goals and Priorities

• Our Program And Its Goals
• Processes Instituted And Meet Requirements
• Staffing Levels Are Supportive
• Budget Sustains Program
• Priority Of Effort Is To OSD Record Reviews
• Secondary Priority To Referrals
• Additional Goal, Subject To Funding Is Review Of
  COCOM Records

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Conclusion

• We Are Proud Of Our Accomplishments
• OSD Declassification Program Reflects Responsible
  Stewardship Of Resources, Personnel, And Funding
• 82.9 Million Textual Records Reviewed To Date
• Air Force And Navy Referrals At NARA Complete
• We Are On Target For Meeting The 12/31/2006
  Deadline
• We Have The Program In Place To Meet All Future
  Deadlines