Managing Offenders Personal Property

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Managing Offenders Personal Property

• Corrections Technology Association
  Charleston, SC Tuesday May 8, 2007

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Paul CharkaviTeam Manager Offender Management
SystemCorrectional Service of Canada
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Correctional Service Canada - How We Operate

• The Correctional Service of Canada is headed by a
  Commissioner, who reports to the Minister of
  Public Safety Canada. The national headquarters
  in Ottawa performs overall planning and policy
  development for the Service, while each of the
  five regional offices implements Correctional
  Service of Canada activities in facilities
  within the region.
• On any given day, Correctional Service of Canada
  manages approximately 12,700 offenders inside its
  58 institutions.
• This represents more than 500,000 offender
  personnal effects to record, store and control.
• Yearly, if you add 8,000 admissions, 8,000
  releases and  9,950 transfers to the equation,
  you end up with a serious challenge in managing
  this amount of effects and information about
  them.

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Managing an Offenders Personal Property

• Prior to the Spring of 2007, Offender Personal
  Property was tracked and maintained using a
  hardcopy, manual file system.
• This was one of the few operational areas that
  was not benefiting from electronic technology and
  automation.
• Despite the fact that some regions and even
  local sites started using spreadsheet to assist
  with the tracking of Offender Personal
  Propertythe processes were dependant on manual
  tracking systems.

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Managing an Offenders Personal Property

• From a security standpoint, given the amount of
  property an offender can have at any given time,
  one can appreciate the need to know who has what
  and where it is.

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Managing an Offenders Personal Property

• In the Spring of 2007, the Correctional Service
  Canada implemented as part of its Offender
  Management System (OMS), the Offender Personal
  Property module.
• It is a part of a national centralized database
  that is readily available to Correctional Service
  Canada staff.
• It was designed to capture offender personal
  property. It stores both the description of
  property by category as well as an electronic
  image of each item(s).
• The value and category of each offenders item is
  captured to ensure that each offender maintains
  the allowable quantity and dollar values for each
  category of effects as outlined in our
  Commissioners Directive (Policy) CD 566-12.

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Managing an Offenders Personal Property

• It allows staff to transfer the offender effects
  electronically, eliminating duplication of effort
  between operational sites.
• The OPP module enables staff to access
  information regarding offender personal property.
  
• It enables Admission Discharge Officers to
  accurately document and control offender personal
  property as outlined in policy and legislation,
  thereby decreasing reliance on A D to provide
  detailed information to other staff.
• As a result, Admission and Discharge Officers
  have gained time needed to focus on other
  security related functions. It also serves as a
  tool to assist in searching for effects within an
  institution, allowing staff who investigate
  Claims Against the Crown to have detailed
  information readily available such as the date
  the effect arrived, method of arrival,
  descriptions, an electronic image, etc.

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Managing an Offenders Personal Property

• This in turn contributes to a more secure
  environment for staff, offenders and the public
  while maintaining a higher level of data
  integrity and ensuring compliance with legal
  obligations.
• This module assists in the reduction of cell
  loads (number of items contained in an offender
  cell, room/dormitory) by providing quality data
  that will ensure the cell contents is in
  accordance with policies such as the Fire and
  Safety Manual. This affords officers more time
  to perform their primary security duties such as
  the searching of offender property and cells.
• It assists in reducing the bartering and trading
  of offender property and reduces the number of
  security concerns regarding personal property.

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Managing an Offenders Personal Property

• Implementation of this application has assisted
  security staff in the tracking of criminal
  activity, trends in offender purchasing, dollar
  amounts, money flow, and identifying security
  risks/concerns as they relate to individual
  offenders or groups of offenders.
• The OPP application also serves as a tool to
  assist in policy development regarding offender
  personal property by providing a baseline of
  national data available on a continuous basis.
• The application provides users with a flexible
  workflow, short transaction length, shallow
  learning curve, and very low latency ie. changes
  made by users should be visible to other users
  within approximately 15 seconds.

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Managing an Offenders Personal Property

• It provides a mechanism whereby users can enter
  and retrieve information about individual
  offender personal effects. The application
  enables users to exchange information about
  offender effects between institutions, and shall
  track institutional ownership of each effect.
• It allows a facility to track and display status
  changes to individual effects, such as being
  placed in storage, being issued to an offender,
  and being destroyed (among others).
• It provides users enough information to identify
  the owner of a given effect, whether that owner
  be an offender or an offender group.
• Allows for the entry of purchase orders,
  permitting us to track the effect from the moment
  it is ordered by the offender.

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Managing an Offenders Personal Property

• Users are split into various roles (RBAC) based
  on their responsibilities and functions as
  related to the handling of offenders and
  offender property.
• They are separated into the following roles
• Role 1 Admission Discharge Management
• Role 2 Hobbycraft Management
• Role 3 Security Concern Management
• Role 4 Claims Management
• Role 5 Purchase Management
• Role 6 Financial Approval
• Role 7 Support and Quality Control

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Managing an Offenders Personal Property

• Demo of OPP

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Managing an Offenders Personal Property

• QUESTIONS?