Veterans Technology Services Governmentwide Acquisition Contract Meeting Service-Disabled Veteran Goals through the VETS GWAC

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Veterans Technology Services Governmentwide
Acquisition ContractMeeting Service-Disabled
Veteran Goals through the VETS GWAC
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Overview of VETS GWACs

• Legislation and Executive Order
• Definitions
• VETS GWAC
• Scope
• Ordering from VETS GWAC
• Customer Benefits
• Resources

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Legislation

• Veterans Entrepreneurship and Small Business
  Development Act of 1999 (Public Law 106-50)
• Mandates a governmentwide procurement goal for
  federal agencies to provide Service-Disabled
  Veteran-Owned Small Businesses (SDVOSBs) 3
  percent of the total value of all prime contracts
  and 3 percent subcontract awards for each fiscal
  year
• Veterans Benefit Act of 2003 (Public Law 108-183)
• Established a set aside for SDVOSBs

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Executive Order 13360 dated October 20, 2004

• The Administrator, General Services
  Administration shall
• Establish a governmentwide acquisition contract
  reserved for participation by service-disabled
  veteran businesses and
• Assist service-disabled veteran businesses to be
  included in Federal Supply Schedules.

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Definitions

• What is a Governmentwide Acquisition Contract?
• Task order contract for information technology
  established by one agency for governmentwide use
• What is the VETS GWAC?
• Veterans Technology Services or VETS
• A governmentwide acquisition contract that is a
  set-aside for service-disabled veteran-owned
  small business.

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The VETS GWAC

• Multiple award indefinite-delivery,
  indefinite-quantity contract for information
  technology solutions
• Five-year base with a five-year option
• Various Task Order Types
• Fixed-Price Family (preferred method)
• Time and material
• Labor Hour
• 5 billion program ceiling
• Base performance period February 2, 2007 to
  February 1, 2012

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Scope

• Two Functional Areas (FAs)
• FA 1 Systems Operations and Maintenance
• 40 Contract Holders
• FA 2 Information Systems Engineering
• 34 Contract Holders
• Both functional areas include IT Security
  Services

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Ordering from VETS
Issue RFI/RFP Within Functional Area (E-Buy)
Develop Acquisition Strategy Define
Requirements Decide Functional Area
Receive Training to use GWAC and Obtain
Delegation of Ordering Authority
Issue task order Send copy of order and SOW to
Small Business GWAC Center
Contract Holders Compete
Receive Proposals
Evaluate Proposals
Complete Past Performance Survey
Task Order Performance
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Delegation of Ordering Authority

• GWAC Center provides training to Ordering Agency
  Contracting Officers (OACOs)
• Delegation of Authority issued by PCO of VETS
  GWAC
• OACO performs acquisition

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Ordering from VETS
Develop Acquisition Strategy Define
Requirements Decide Functional Area
Issue RFI/RFP Within Functional Area (E-Buy)
Receive Training to use GWAC and Obtain
Delegation of Ordering Authority
Issue task order Send copy of order and SOW to
Small Business GWAC Center
Contract Holders Compete
Receive Proposals
Evaluate Proposals
Complete Past Performance Survey
Task Order Performance
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Ordering from VETS
Develop Acquisition Strategy Define
Requirements Decide Functional Area
Issue RFI/RFP Within Functional Area (E-Buy)
Receive Training to use GWAC and Obtain
Delegation of Ordering Authority
Issue task order Send copy of order and SOW to
Small Business GWAC Center
Contract Holders Compete
Receive Proposals
Evaluate Proposals
Complete Past Performance Survey
Task Order Performance
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RFP

• Prepare and issue Request for Proposal
• Use streamlined ordering procedures in FAR 16.505
• Fair Opportunity (FAR 16.505(b)(1)
• Send to all Contract Holders within Functional
  Area
• Consider using e-Buy to issue RFPs

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Exceptions to Fair Opportunity

• FAR 16.505(b)(2) exceptions to fair opportunity
  competition apply
• (i) The agency need for the supplies or
  services are so urgent that providing fair
  opportunity would result in unacceptable delays
• (ii) Only one awardee is capable of providing
  the supplies or services required at the level of
  quality required because the supplies or services
  ordered are unique or highly specialized
• (iii) The order must be issued on a sole-source
  basis in the interest of economy and efficiency
  as a logical follow-on to an order already issued
  under the contract, provided that all awardees
  were given a fair opportunity to be considered
  for the original order or
• (iv) It is necessary to place an order to satisfy
  a minimum guarantee.
• (DFARS allows an additional exception at
  216.505-70 (b) for a statute that requires
  purchase from a specified source.)

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Ordering from VETS
Develop Acquisition Strategy Define
Requirements Decide Functional Area
Issue RFI/RFP Within Functional Area (E-Buy)
Receive Training to use GWAC and Obtain
Delegation of Ordering Authority
Issue task order Send copy of order and SOW to
Small Business GWAC Center
Contract Holders Compete
Receive Proposals
Evaluate Proposals
Complete Past Performance Survey
Task Order Performance
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OMB Reporting Requirements

• The report includes
• Customer agency name, cumulative number and total
  dollar value of task order awarded sorted by
  functional area and type of task order (e.g. firm
  fixed price, time and materials,
  cost-reimbursement, fixed or award fee, etc)
• Total number and dollar value of task and
  delivery order awards subject to fair opportunity
  and not subject to fair opportunity, including
  exception cited
• GSA's projected and actual total revenue and
  costs (both direct and indirect ) for managing
  and administering each contract covered by the
  designation, including the number of FTEs
  administering each contract
• Assessment of customer satisfaction with the
  contracts covered by the destination (using
  performance measures and benchmarks

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OMB Reporting Requirements Continued

• The report includes
• The total number and cumulative value of task
  orders issued which do not comply with FAR Part
  37.6 Performance based contracting
• Total number and dollar value of task order
  awards to (i) small business (ii) Small
  disadvantaged businesses (iii) Women-owned small
  businesses (iv) HUBZone small businesses (v)
  Veteran-owned small businesses (vi) Small
  businesses owned by service disabled veterans
• Management or operational weaknesses (including
  customer misapplications) identified by the
  program, agency, IG, or GAO and remedial steps
  that have been taken or are planned.
• Subcontracting opportunities

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Ordering from VETS
Develop Acquisition Strategy Define
Requirements Decide Functional Area
Issue RFI/RFP Within Functional Area (E-Buy)
Receive Training to use GWAC and Obtain
Delegation of Ordering Authority
Issue task order Send copy of order and SOW to
Small Business GWAC Center
Contract Holders Compete
Receive Proposals
Evaluate Proposals
Complete Past Performance Survey
Task Order Performance
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Benefits

• Solutions-based contracts for information
  technology services and related products broad
  scope with limited protestability
• Provides a pool of 43 highly-qualified,
  service-disabled veteran-owned firms to compete
  for agency requirements
• Awards Include over 260 Service Disabled Veterans
  as well as other small business partners
• Subcontracting provisions of the Veterans act

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Benefits Continued

• Enables Federal agencies to exceed the 3
  service-disabled veteran-owned small business
  socioeconomic contracting goals
• No FedBizOpps synopsis required which results in
  shorter procurement lead time
• Small Business GWAC Center available to provide
  assistance

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Resources

• GSA e-tools
• E-Library www.gsa.gov/elibrary
• E-Buy www.gsa.gov/ebuy
• Training Sources
• GSAs Center for Acquisition Excellence
  fsstraining.gsa.gov
• GWAC overview seminar
• VETBIZ.gov
• Tool kit for Veteran-Owned Small Businesses

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Summary

• Legislation and Executive Order
• Definitions
• VETS GWAC
• Scope
• Ordering from VETS GWAC
• Customer Benefits
• Resources

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Contact Information

• Questions regarding VETS GWAC
• www.gsa.gov/vetsgwac
• vetsgwac_at_gsa.gov
• Small Business GWAC Center
• [phone]

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• THANK YOU!