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2006 Annual Meeting

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Terraced patio for better sightlines to main pool. New 48' high fence ... New pool furniture and umbrellas - $26K. Architect's study - $10K ... – PowerPoint PPT presentation

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Title: 2006 Annual Meeting


1
2006 Annual Meeting
2
  • Tonights Agenda
  • Recap of Strategic Plan
  • Renovation Plan
  • Vote on Renovation Plan
  • Election of Board members
  • Comments/questions from membership

3
Strategic Plan Review
  • Process begun in late 2004 to create 3-5 year
    plan to address future of pool
  • Evaluated various options
  • Continue status quo (eventual closure)
  • Merge with another local pool
  • Renovate
  • Surveys and meetings to gauge membership
    indicated strong desire to keep pool open and to
    improve physical plant
  • After careful consideration of alternatives, SPC
    recommended developing renovation plan

4
Physical Condition
  • Pool was built in 1968 and is at a point where it
    needs renovation to extend its service life
  • Repair damage to pools beam
  • Replacement of metal drainage piping
  • Pool deck has shifted causing drainage issues and
    maintenance requirements
  • Tiles/coping stones replaced each season
  • Drainage issues causing damage to decks and
    compromises cleaning filters
  • At a minimum, Montgomery County is requiring a
    new whitecoat (plastering) prior to opening in
    2007. Minimum cost of about 40K (225 per
    family)

5
Renovation Process
  • Board interviewed several pool architects to
    explore rebuild/renovation options.
  • Opened line of credit with local bank, Harvest
    Bank to pay for Phase I (architect study, new
    tables and chairs, renovation of party
    room/nursery school) of renovation plan
  • Renovation committee interview 5-6 potential
    contractors
  • Renovation committee settled on company that
    performed Country Glen and Lakewood CC
    renovations, Catania Construction. Catania came
    well recommended and was only company willing to
    create a renovation plan with detailed and
    itemized costs.
  • Harvest Bank willing to fund long-term renovation
    plan with flexible terms

6
Renovation Phases
  • Phase I New chairs, tables and umbrellas plus
    renovation of clubhouse/nursery school - complete
  • Phase II Renovation of pool shell, new deck,
    revamped bathrooms, new baby pool, new entrance,
    etc. Prior to opening of 2007 season
  • Phase III As membership increases, Sport court
    surface to replace current basketball court, etc.

7
Renovation Plan
  • Phase II New pool infrastructure
  • Repair the beam. Double amount of estimated cost
    is included in budget
  • New pool deck
  • New whitecoat
  • New tiles and coping stones
  • Replace feed and drain pipes
  • New filter system better sized for pool
  • New deck drains
  • New guard chairs, ladders, skimmers
  • New underwater lights
  • Zero grade entry ramp
  • Extend diving well to meet compliance
    requirements

8
Renovation Plan
  • Phase II Attractive new baby pool
  • Install new 30 x 30 zero grade entry baby pool
  • Two water features (pool toys)
  • New pool deck
  • Terraced patio for better sightlines to main pool
  • New 48 high fence
  • Regrading of current playground with better
    access for members

9
Renovation Plan
  • Phase II Bathrooms
  • New seamless, solid color non-slip flooring in
    both bathrooms
  • New toilet partitions in ladies room
  • New shower partitions in ladies room
  • New lighting and ventilation in both bathrooms
  • New changing stall partitions in ladies room
  • New vanity tops, sinks and fixtures
  • Fresh paint

10
Renovation Plan
  • Phase II New and more welcoming entrance
  • New entry gate
  • New weatherproof guard station counter
  • Outdoor phone jack, electric circuit, outlets and
    ceiling fan
  • Weatherproof storage cabinet

11
Renovation Plan
  • Phase II Fun, asked-for features
  • Pool slide to compliment our existing diving
    boards
  • Concession stand
  • Handsome grill area with refrigerator and sink
  • Freshening of pergola area

12
Renovation Plan
  • Phase II Physical plant improvements
  • New and attractive 6 high perimeter fence
  • Improve parking lot drainage to prevent future
    damage to pool and pool deck
  • New outdoor lighting
  • Remove existing planters to give pool and more
    open feel and improve space utilization
  • Repair retaining wall near current entrance

13
Cost Estimate Phase II
  • Pool infrastructure - 300K
  • New baby pool, patio, fence and terraced
    playground- 128K
  • New entrance - 28K
  • Fun, asked-for features - 39K
  • Physical plant improvements - 147K
  • Contingency - 31K
  • Total - 673K

14
Capital Requirements Phase I II
  • Phase I - 105K used in line of credit
  • Renovations to party room/nursery school - 35K
  • New pool furniture and umbrellas - 26K
  • Architects study - 10K
  • Safety modifications to wood deck, volleyball
    court and basketball court - 20K
  • Additional maintenance expenses due to age of
    pool
  • Phase II - 673K
  • Total estimated capital requirement 775K

15
Financing Phase I II
  • Potential lenders have indicated a willingness to
    structure our loan to keep dues increases at a
    minimum.
  • Goal is to raise 100K initial payment through
    assessment and fundraising
  • Maximum assessment of 750 per family member and
    500 per empty nesters and singles

16
Our Pool Neighbors
  • Our neighbors, Country Glen, Potomac Woods and
    Regency Estates are all approximately the same
    age as MSC.
  • MSC is the only unrenovated pool amongst our
    neighbors.
  • Potomac Woods and Country Glen renovated their
    pool shell while Regency Estates put in a new
    pool.
  • Potomac Woods is at capacity with some members
    looking to move to a renovated MSC.
  • We are trying to keep our bond, assessment and
    dues competitive with our neighbors

17
Pool Comparison
18
Why Renovate?
  • Make the pool the center of the community again
  • To attract new families as they move into our
    neighborhoods and increase membership to the
    point where we are self-sustaining again.
  • The pool will be as nice or nicer than other
    surrounding pools
  • There is something for everyone in the renovation
  • Make the pool a great place to bring family and
    friends
  • Create an attractive environment for parties and
    get-togethers
  • Help support the high real estate values of our
    homes with a vibrant local pool
  • Continue the rich legacy of the Montgomery County
    pool that has produced Olympic-caliber swimmers

19
Ideas For Post-Renovation Marketing
  • Placement of news articles in local papers such
    at the Montgomery Weekly, Gazette, etc.
  • Attempt to get local news coverage
  • Track renovation progress through our website,
    build excitement
  • Pre-season open house for new members
  • Kick-off party for members, friends and guests
  • Walk-throughs with local real estate agents
  • Mailings to new households
  • Olympic celebration with our Olympic stars
  • Propose end-of-school year parties at our local
    schools
  • One week free trial memberships
  • Membership incentives for neighbor referrals
  • Other ideas?

20
Vote for Renovation
Resolved That the Board of Directors of the
Montgomery Square Copenhaver Swim Club, Inc. (the
Club) is authorized 1) To proceed with a
renovation of the Clubs pool along the lines
recommended by the Board at the October 17, 2006
annual meeting of members of the Club with a
maximum expenditure of 700,000. 2) To impose
a special assessment on all members of the Club
of a maximum of 750 per family member and 500
per empty nester or single to help pay for such
renovation.
21
Election of Board
  • Tom Gebler President
  • Sean McCarthy Secretary
  • Rick Matta Treasurer
  • Tom Gira Operations
  • Laura Glynn Marketing
  • Rebecca Cornelius Swim Team Rep
  • Pat Burns Membership
  • Rich Meyer At Large
  • Trish Regan At Large
  • Jim Baldwin At Large
  • Mary Parker At Large
  • Donald Klenk At Large

22
Election of Board
  • After many years as MSC Treasurer, Rick Matta is
    leaving the board. Rick has agreed to stay on to
    assist in a transition to a new treasurer.
  • The board needs a volunteer to replace Rick as
    Treasurer

23
Questions/Comments?
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