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Training for Purchase Card Users and Approving Officials

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Patio blocks. Railroad grade crossing surfaces. Roofing materials. Shower and ... Office furniture. Office recycling containers. Office waste receptacles ... – PowerPoint PPT presentation

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Title: Training for Purchase Card Users and Approving Officials


1
Training for Purchase Card Users and Approving
Officials
Affirmative and Environmentally Preferable
Procurement
  • Federal Recycled and Biobased Procurement
    Preference Program

2
Opportunity to Buy Green
  • Government-Wide Statistics
  • Purchase card use- 17 billion in FY 2004 - up
    from 8 billion in FY 1998
  • 310,861 cardholders
  • 26,523,928 transactions
  • Important to include green purchasing in all
    purchase card training and manuals

3
Affirmative Procurement
  • The policy and practice of purchasing goods made
    with recycled materials

Example
Paper with 30 Post-consumer Content
4
Affirmative Procurement and Environmentally
Preferable Purchasing
  • Affirmative Procurement is about to grow much
    larger.
  • Farm Security and Rural Investment Act, 7 U.S.C.
    8102 authorizes a Federal procurement preference
    program for biobased products.
  • U.S.D.A. published a final rule January 11, 2005
    to implement the statute.

5
Affirmative Procurement and Environmentally
Preferable Purchasing
  • Policy Flash 2004-23 issued by the DOE
    Procurement Executive.
  • DOE will be an early adopter of the U.S.D.A.
    Biobased Products Program
  • DOE Contracting Activities and Management
    Contractors encouraged to acquire biobased
    products on a voluntary basis in advance of the
    mandatory biobased preference program

6
Draft Biobased Product Categories
  • Adhesive/Mastic Removers
  • Biobased grease
  • Biodegradable films
  • Composite panels
  • Compost
  • Compostable molded products
  • Diesel additives
  • Gasoline additives
  • Hand Cleaners/Sanitizers
  • Hydraulic fluids (fixed equipment)
  • Industrial cleaners
  • Janitorial cleaners
  • Lawn fertilizer
  • Lip Care Products / Balm
  • Metal working concentrates
  • Mulch
  • News inks (black)
  • News inks (color)
  • Penetrating oils
  • Sorbents

7
Affirmative Procurement and Environmentally
Preferable Purchasing
  • FAR Case 2005-38 has been introduced to implement
    the program and merge it with the Affirmative
    Procurement Program.
  • Environmentally preferable procurement is broader
    still.
  • Environmentally preferable products or services
    have a lesser or reduced effect on human health
    and the environment when compared with competing
    products or services that serve the same purpose.

8
Environmentally Preferable Purchasing
  • What is it?
  • Purchase of Energy or Water Efficient Products,
    i.e., Energy Star or Federal Energy Management
    Program
  • Purchase of Alternative Fuels and Re-refined
    Motor Vehicle Lubricants and Coolants
  • Purchase of Biobased Products, and Recycled
    Content Products, i.e., Affirmative Procurement
    Program
  • Purchase of Alternatives to Ozone Depleting
    Substances
  • Other Purchases that make sense environmentally

9
Environmentally Preferable Purchasing
  • Environmentally preferable products or services
    do one or more of the following
  • Minimize the consumption of resources, energy and
    water
  • Prevent the creation of solid waste, air
    pollution or water pollution
  • Minimize or eliminate the use of materials or
    processes which compromise the environment
    (global warming, ozone depletion and acid rain)
  • Promote the use of non-toxic substances and avoid
    toxic materials or processes

10
DOEs Affirmative Procurement Program
  • Lets narrow our focus to DOEs current
    Affirmative Procurement Program for the rest of
    this presentation.

11
Why Affirmative Procurement?
The Federal government spends about 200 Billion
every year and has put this buying power behind
the countrys recycling programs
As stewards of federal dollars, we are obligated
to purchase designated items containing recycled
materials
12
Affirmative Procurement Benefits
  • Creates recycling markets
  • Saves energy
  • Conserves resources
  • Saves money
  • Saves landfill space
  • Reduces pollution
  • purchasing

collection
manufacturing
Purchasing recycled products is the key to
completing the recycling loop!
13
Why Affirmative Procurement?
ITS THE LAW
14
Resource Conservation and Recovery Act (RCRA),
1976
  • Section 6002 required EPA to publish guidelines
    for affirmative procurement and required
    procuring agencies to develop an Affirmative
    Procurement program within 1 year of publication
    of the guidelines

15
What Is A Procuring Agency (Who Does
This Apply To?)
  • Procuring Agency any Federal agency or
    contractor using appropriated Federal funds for a
    procurement
  • Applies for cumulative procurements of individual
    CPG items exceeding 10,000 in a year
  • 10,000 threshold applies to entire agency (i.e.,
    Dept. of Energy, and its facility management
    contractors and certain of their subcontractors)

16
Exemptions
  • According to RCRA, procuring agencies must follow
    the CPGs unless the product
  • Is unavailable at a reasonable price
  • Will not meet reasonable performance standards
  • Is unavailable within a reasonable timeframe at a
    sufficient level of competition

Price
Performance
Availability
17
EO 13101 Greening the Government Through Waste
Prevention, Recycling and Federal Acquisition
(1998)
  • Directed EPA to include AP in compliance
    inspections
  • Required agencies to provide AP training
  • Required procuring agencies to follow CPGs
    published in the Federal Register
  • Introduced biobased products as part of AP
    programs
  • Encouraged purchase of environmentally preferable
    products and services

18
Greening the Government Guidance in DOE
  • Acquisition guidance concerning the 5 Greening
    the Government Executive Orders is contained in
    Acquisition Letter 2002-05
  • The Executive Orders were 13101, Recycled
    Products, 13123, Energy Efficient Products,
    13148, Energy Management, 13149 Fleet and Fuel
    Efficiency, and 13221, Energy Efficient Standby
    Power Devices

19
What are the CPGs and RMANs?
  • Comprehensive Procurement Guidelines (CPGs)
    designate the products that must contain
    recovered material
  • Recovered Materials Advisory Notices (RMANs)
    provide recycled-content recommendations and
    guidance on buying recycled-content products

20
And The Products Are
EPA-Designated Product Categories
  • Construction
  • Landscaping
  • Non-Paper Office
  • Paper and Paper Products
  • Parks and Recreation
  • Transportation
  • Vehicular Products
  • Miscellaneous

21
Construction Products
Designated Items
  • Building insulation
  • Carpet
  • Carpet cushion
  • Cement and concrete
  • Consolidated and reprocessed latex paint
  • Floor tiles
  • Flowable fill
  • Laminated Paperboard
  • Modular threshold ramps
  • Nonpressure pipe
  • Patio blocks
  • Railroad grade crossing surfaces
  • Roofing materials
  • Shower and restroom dividers
  • Structural fiberboard

22
Landscaping Products
Designated Items
  • Compost made from yard trimmings or food waste
  • Garden and soaker hoses
  • Hydraulic mulch
  • Lawn and garden edging
  • Plastic lumber landscaping timbers and posts

23
Non-Paper Office Products
Designated Items
  • Binders, clipboards, file folders, clip
    portfolios, and presentation folders
  • Office furniture
  • Office recycling containers
  • Office waste receptacles
  • Plastic desktop accessories
  • Plastic envelopes
  • Plastic trash bags
  • Printer ribbons
  • Toner cartridges

24
Paper and Paper Products
Designated Items
  • Commercial/industrial sanitary tissue products
  • Miscellaneous papers
  • Newsprint
  • Paperboard and packaging products
  • Printing and writing papers

25
Park And Recreation Products
Designated Items
  • Park benches picnic tables
  • Plastic fencing
  • Playground equipment
  • Playground surfaces
  • Running tracks

26
Transportation Products
Designated Items
  • Channelizers
  • Delineators
  • Flexible delineators
  • Parking stops
  • Traffic barricades
  • Traffic cones

27
Vehicular Products
  • Designated Items
  • Engine coolants
  • Rebuilt vehicular parts
  • Re-refined lubricating oils
  • Retread tires

28
Miscellaneous Products
Designated Items
  • Awards and plaques
  • Bike Racks
  • Blasting grit
  • Industrial drums
  • Manual-grade strapping
  • Mats
  • Pallets
  • Signage
  • Sorbents

29
Where Can These Products Be Found?
  • Government Supply Sources
  • General Services Administration (GSA)
  • Defense Logistics Agency (DLA)
  • Government Printing Office (GPO)
  • Your Facility Supply Store
  • JWOD

30
AP Made Easy
  • Use The Web
  • For Information
  • EPA http//www.epa.gov/cpg and
    http//www.epa.gov/epp/
  • DOE http//www.eh.doe.gov/p2/ap/default.htm
  • http//professionals.pr.doe.gov
  • To Search for Products
  • GSA http//www.gsa.gov
  • DLA http//www.dscr.dla.mil
  • EPA http//yosemite1.epa.gov/oppt/eppstand2.nsf
  • CA Waste Management Boards Recycled Content
    Database http//www.ciwmb.ca.gov/rcp/

31
How Will Purchases of Epa-designated Items Be
Monitored?
  • EPA RCRA Inspections
  • EPA Facility Questionnaires
  • Reporting of Purchases
  • IG Inspections

32
How Do I Report Purchase Card Transactions?
  • Purchase Card Purchases Should Be Reported
  • Affirmative Procurement Reporting Procedures Vary
    From Site to Site
  • Contact Your Recycling Coordinator or Green
    Acquisition Advocate for Procedures at your Site
  • Contacts are at http//tis.eh.doe.gov/p2/ap/contac
    tlist.doc

33
What Should You Do?
  • Keep the list of CPG items handy or bookmark
    EPAs Comprehensive Procurement Guidelines Home
    Page (http//www.epa.gov/cpg) refer to it when
    making purchases
  • Maximize your purchases of recycled-content
    items by
  • Searching for recycled-content productsin
    catalogs and online sources
  • Requesting recycled-content items from your
    vendors
  • Document noncompliant purchases (those not
    meeting recycled-content requirements) over
    2,500 (for reasons of price, performance, or
    availability)

34
Need More Information?
  • Beverly Craig - DOE Purchase Card Program
    Manager (202-287-1748)
  • Richard Langston - Procurement Policy
    Analyst (202-287-1339)
  • Donald Lentzen - Affirmative Procurement
    Program Manager (202-586-
    7428)
  • Print your completion certificate from the next
    slide. If you are using NetScape, press escape
    if in view mode, click on the center of the
    slide, enter your name, then print slide 35. If
    you are using Internet Explorer, right click on
    the next slide, select EDIT, insert your name and
    then click outside the slide print slide 35.
  • Furnish a copy to your local purchase card
    coordinator!

Just one more step Prepare your
Certificate Thanks for learning about our
Program.
35
U.S. DEPARTMENT OF ENERGY AFFIRMATIVE AND
ENVIRONMENTALLY PREFERABLE PROCUREMENT TRAINING
FOR PURCHASE CARD USERS CERTIFICATE OF
COMPLETION       In Recognition of Your
Completion of the Department of
Energy Affirmative Procurement Program Overview
Training 0.5 Hours Credit
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