BUS 1040 Project Management

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BUS 1040 Project Management

• Week 10

Lets get a sense of direction Presented by
Professor Fred Pentney
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Wk. 10 Agenda

• Collect Assignment at start of class and review
• Estimate Quiz
• More Scope control methods and documents
• Earned value - basics
• Team performance issues
• New Learning Close out phase
• The Project Summary Report
• Group work in class
• Home assignment

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Estimate quiz

• You will receive two forms identical forms other
  than one is marked A and the other B.
• Complete the Quiz on sheet A and hand in to
  Instructor. Keep B for the review.
• Note re estimates provided by Dick Cheneys
  company Halliburton Inc. subsidiary KBR
• 43.4 million estimated vs. 12.8 million
  really needed on one contract to feed US troops.
• Toronto Star, March 12, 04
• Thats serious padding (33.5 million worth).

4
Status Reports feedback

• Need individual Team Members contribution, i.e.
  as a of their assigned work which actually
  completed.
• Indication of overall status of the project on
  budget, on time, quality.
• Direction to Team Members for next period -
  understand perf. stds.

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Meeting Agenda and minutes feedback

• Agenda should inform recipient of all needed
  information to plan for the meeting
• An action plan should be developed from each
  meeting.
• Encouragement and support should be provided.
• Minutes are legal documents and must be accurate
  and formally approved (adopted) at next meeting.

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Measuring spending and effort

• actually spent vs. planned at a point of time
  cost variance (CV)
• of labour hours work completed vs. baseline
  plan schedule variance (SV)
• Be able to calculate differences
• Over spent 200 on budget of 1000 CV /
  
• 40 hours over planned time of 80 hours SV
• Combining these variance provides us with the
  Earned Value on the project.

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BUS 1040 Project Management Team Contribution
Marks

• are hereby granted to
• You, the Student
• for outstanding performance and lasting
  contribution on

Your Final Group Project Granted Weeks 8-11, 2004
By Professor Fred Pentney
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Team Member attitudes during development stages
Forming Dependent, insecure needs
directionStorming Independent want to get on
with tasks or pulls way, regardless of where rest
of group is. Anger, frustration, disagrees with
processNorming Brainstorm, conflict resolution.
Accepts roles. Accept and con fide in others.
Camaraderie. Performing Interdependent
blends own needs in with those of the team. Sub
teams to problem solve.
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Stages of Team development Project manager role
during the stages.

• Team and PM
• Forming Gives direction and structure, reduces
  anxiety. Project objective, plan, process
  constraints
• Storming Clarification and some direction. Gives
  individual responsibilities and guidance.
  Listens.
• Norming Improves procedures. Transfer control
  and decisions to team. Gives recognition.
• Performing PM focuses on Scope controls.
  Mentors, supports facilitates,

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Team Characteristics (optimum)

• A clear understanding of project objective
• Clear expectations of self and others
• Results orientation
• Hi cooperation and collaboration
• Hi level of trust.
• Method Agree on a Team Marking standard for
  weekly work

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Problem solving nine steps.

• Develop problem statement
• Identify potential causes
• Gather ideas and identify probable cause.
• I.D. possible solutions
• Evaluate alternative solutions
• Choose the best solution
• Revise the Project plan
• Implement the solution
• Monitor if problem resolved

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Scope control methods

• Issues logs
• Change order requests
• Configuration changes
• Team performance correction
• Communication with customer

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Resources for this week

• www.projectnet.com Team build articles
• Class Home page for the Case summaries.

14
Project Close Out

• Review agenda and guidelines/report
• Client satisfaction assessment
• Audit documents and audit performance
• Set filing procedures and access to docs
• Project Summary Report use Verzuh book format.

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The Project Summary Report Verzuh p. 243 final
paragraph

• Need one for each Project would distribute to
  selected Stakeholders - developed at end of
  Close Out stage
• Include a section for info from Customers,
  Vendors and Management.
• Each Team Member contributes their experience of
  working on the project -what went well and what
  to do differently.
• Topics Communication, Estimating, Risk
  Management, change Control

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Group Presentation guidelines

• 10-12 minutes per Team
• Dress comfortably, no need to dress up.
• Each Team Member speaks two mins.
• Well rehearsed discuss
• Body language- group and individual
• Cue cards vs. sheets dont pass on
• Peer marking discuss
• Select presentation order.

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Final Written Project Guidelines

• Hand in at start of Class - Wk. 11 not when
  the Student with the Report arrives.
• Suggest Group has a back up second copy so that
  if one person is late another can hand in Report
  on time.
• If late will receive a max mark of 50 (pass) if
  it meets that standard.

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BUS 1040 Home Assignment for Wk. 10

• Work on Final Group Project Written Report
• Home assignment
• Develop a Project Summary Report
• Include all key items as per Verzuh Text
• Hand in at beginning of class Wk. 11
• Each Team Member contributes a section and
  receives two marks.
• Include a copy of the Summary Report in your
  Final Written Project.