Introduction to the Proposal Development System PDS

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Introduction to the Proposal Development System
(PDS) November 16, 2006
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Proposal Development System (PDS)

• Washington Universitys system, PDS, will
  be utilized to create the administrative
  components (Cover Page, Budget, Key Personnel,
  Compliance, etc.) of a grant application
  REGARDLESS of the methodology used to submit the
  grant application.

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Ways to Submit a Grant Application

• Paper (Manual)
• PureEdge (P2S)
• System-to-System (S2S)

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Ways to Submit a Grant Application (cont.)

• Paper (Manual) Washington Universitys
  Proposal Development System (PDS) is used to
  create the budget. The administrative components
  (including the budget) of the grant application
  are manually (typed in) completed outside of PDS,
  saved and printed out on paper. The Research
  Plan is completed outside of PDS. When
  completed, the Research Plan is saved and also
  printed out on paper. The administrative
  components are packaged with the Research Plan
  and submitted via express mail.

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Ways to Submit a Grant Application (cont.)

• PureEdge (P2S) Washington Universitys
  Proposal Development System (PDS) is used to
  create the budget. The administrative components
  (including the budget) of the grant application
  are manually (typed in) completed outside of PDS
  and saved as a PureEdge file. The Research Plan
  is also completed outside of PDS. When
  completed, the Research Plan is uploaded as a PDF
  attachment to the PureEdge file. The PureEdge
  file is submitted to Grants.gov by Grants
  Contracts via an upload using the internet.

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Ways to Submit a Grant Application (cont.)

• System-to-System (S2S) Washington
  Universitys Proposal Development System (PDS) is
  used to create the administrative components of
  the grant application. The Research Plan is
  completed outside of PDS. When completed, the
  Research Plan is attached to the PDS document as
  PDF attachment(s) and the grant application is
  transmitted to Grants.gov.

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eSubmission Facts

• PDS was developed in-house
• PDS minimizes data entry, provides
  uniformity, and allows
• DA/PI to submit (i.e. mail) the grant
  application
• PDS went live 10/23/06
• Washington University has successfully
  submitted (4) S2S grant applications (11/01)

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eSubmission Facts (cont.)

• PDS currently supports NIH NSF
  applications utilizing the SF424 RR Family of
  Forms
• R01s for February will be submitted S2S via
  PDS
• Can still utilize PureEdge to eSubmit if
  necessary

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Application flow after submission
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Things to Think About !

• All current Grants Budgeting Users will be
  transitioned over to PDS by 11/20/06.
• Roles and Responsibilities associated with a
  S2S Grant Application Submission
• Use the Paper submission process as a
  guideline for developing workflow
• Who is responsible for what and when? Be
  specific!
• Who is going to press/push the SUBMIT
  button?
• Administrators are encouraged to go back to
  Department and discuss roles/functionality with
  faculty other support staff

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Things to Think About! (cont.)

• Make sure that your NIH eRA Commons NSF
  Fastlane Userid(s) are current and available for
  the appropriate Administrative personnel
• PDS training will be available in December
• Training targeted for Faculty and/or Faculty
  designee
• (view, attach capabilities)
• Training targeted for non-Faculty (covering
  entire functionality of
• PDS)
• Suggest that PI delegate Approval and
  Submit functionality to Department
  Administrator(s) until comfortable with S2S
  processes
• Finish EARLY
• Submit EARLY

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