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Peach State PETS Club Administration

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Review RI and District reporting systems. Plan governor's visit carefully ... Prescribed by RI by-laws in the Manual of Procedure for adoption by all clubs ... – PowerPoint PPT presentation

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Title: Peach State PETS Club Administration


1
Peach State PETS Club Administration
Leadership Development
2
Agenda
  • Review and discuss
  • 1. The Club Leadership Plan
  • 2. Club President Administrative
    Responsibilities
  • 3. Characteristics of Good Leadership

3
Club Leadership Plan
  • Recommended Administrative Structure for Rotary
    Clubs

4
Effective clubs are able to
Sustain and Increase Membership
Implement Successful Service Projects
Support The Rotary Foundation
Develop Leaders Beyond the Club Level
Club Leadership Plan
5
Club Committees
  • Membership
  • Service
  • Rotary Foundation
  • Leadership Beyond the Club Level
  • Public Relations

6
Questions?
7
Club Administration
  • Preparing and Organizing for the Year

8
Preparing for the Year
  • Read available resources
  • Appoint committees, chairs and other leaders
    early
  • Hold a planning meeting early with new board
    set goals
  • Set up board meeting times for the year
  • Review RI and District reporting systems
  • Plan governors visit carefully
  • Establish a calendar for the year

9
Rotary Club Constitution
  • Prescribed by RI by-laws in the Manual of
    Procedure for adoption by all clubs admitted to
    membership in Rotary International

10
Important Topics of the RI Club Constitution
  • Meetings
  • Membership and Classifications
  • Attendance
  • Directors and Officers
  • Admission fees and dues

11
Rotary Club Bylaws RI Club Presidents
Manual
12
Club Reporting Requirements
  • To RI
  • Semi-annual reports with RI Membership dues
  • Changes in membership, officer or meeting
    location
  • Information for the Official Directory
    (December)
  • To the District
  • Monthly attendance

13
Financial Responsibilities
  • Ensure club dues are sent to RI
  • Develop a budget and use it
  • Have an annual audit
  • Make financial reports to members

14
Meetings Events
  • Weekly Club Meetings
  • Club Assemblies
  • Board Meetings
  • Assistant Governor Visits
  • District Governors Official Visit
  • Promote
  • District-level Meetings
  • RI Convention

15
Effective Weekly Meeting Programs
  • Write out an agenda for each meeting
  • Plan programs well in advance
  • Include programs that update members on Rotary
    information
  • Be punctual start and end on time
  • Have a back-up

16
Club Assembly
  • Meeting of all club members, officers, directors
    and committee chairs to discuss club business
  • Four to six club assemblies per year
  • President-elect holds first Club Assembly after
    the District Assembly
  • New members encouraged to attend

17
Leadership Principles
18
Basic Principles of Good Leadership
  • Cultivate leadership train
  • Communicate
  • Follow up monitor without micromanaging
  • Recognize people who serve
  • Develop effective goal setting techniques

19
Questions and Comments?
20
GOOD LUCK!
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