Increasing Student Transition and Success:

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Increasing Student Transition and Success

• The Cal-PASS Initiative

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What is Cal-PASS?

• Creates regional partnerships
• Links primary, secondary and post-secondary
  institutions on a regional basis
• Tracks students from one segment to the next
• Includes over 2,500 K-12 schools, community
  colleges, and universities throughout California

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Cal-PASS History

• Began in 1998
• Responded to a local need
• Expanded regionally
• Received Statewide funding
• Continues to expand
• Now a presence in 31 counties
• Over 120 millions records

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Cal-PASS Principles

• Collaboration
• Discovery
• Curriculum Continuity and Alignment
• Innovation
• Evaluation
• Expansion

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Cal-PASS Benefits

• Increase communication among systems
• Inform and document the K-16 pipeline
• Improve articulation and student preparation
• Empower faculty with data
• Facilitate student learning
• Assess the effectiveness of interventions

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Who is Supporting Cal-PASS?

• Funding
• California Legislature
• Carnegie
• California Community College System Office
• Grossmont-Cuyamaca Community College District
• Girard Foundation
• Hewlett Foundation
• ECEDC
• Johnson Foundation
• In Process
• Gilbert

• Partnerships
• Carnegie Foundation -- SPECC
• Irvine Foundation -- SSPIRE
• AVID
• ARCHES

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Cal-PASS Endorsements

• Former Senator Alpert
• Senator Scott
• Assembly Member Liu
• The Ed Trust- West
• AVID
• CSIS
• Master Planning Alliance
• California State University Chancellors
  Office

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Other Collaborative or Data Integration Ventures

• CALPADS
• CSIS
• Community College System MIS
• CSU Data Warehouse Project
• Transcript Evaluation Service (TES)
• CPEC
• National Student Clearinghouse (NSC)

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What Kinds of Data are Collected?

• Anonymous student identifiers (personal
  information is removed or encrypted)
• Student file
• Demographic information
• Course file
• Course enrollments and grades
• Student test file
• STAR and California High School Exit Exam score
• Award file
• Diplomas, degrees, certificates
• Optional files
• Information collected on interventions

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Data Submission

• Initial submission of 5 years of data
• Subsequent annual submission due November 1
• Community College data extracted from the System
  Office MIS
• Cal-PASS extract in K12 Student Information
  Systems
• Eagle Aeries, SASI, Powerschool, Maximus
• others in process
• Working with CSUs Peoplesoft Data Warehouse
  project to create extract

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Data Security

• Locally run program encrypts and validates data
  prior to transmission
• Servers in secure data center with firewall and
  controlled access
• Security document available at www.calpass.org

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The Agreements

• Confidentiality -FERPA
• Security
• Encrypted SSNs
• Password protection
• Published info will not have the potential to
  identify individuals

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Access to the Data

• Web accessible data system
• Submit Cal-PASS files
• Download selected data
• Queryable data mart (username and password
  protected)
• Password protected
• Permissions based on MOU
• Varying level of access (summary data v. unitary
  records)

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How to Join

• Packet available at www.calpass.org and includes
• Letter of intent on District/Institution
  letterhead
• MOU
• Contact form designating the Program and IT
  contacts
• Share list cover
• Share list(s) for each county in which you have
  partner institutions

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Cal-PASS Research

• Action Research Paradigm
• Faculty, administrators, and local researchers
  are active participants
• Iterative process to refine analysis
• Common questions become standard reports or web
  based queries produced by Cal-PASS staff
• Locally unique questions handled by local
  researchers with assistance from Cal-PASS staff

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Making Cal-PASS Work The Faculty Councils

• English
• Mathematics
• Counseling
• ELL/ESL
• Tech Prep
• Science

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Relation between last math passed at Alpha High
School and first math attempted at Beta College
Red attempted class in college lower than that
already passed in high school Gold attempted
class in college equal to that already passed in
high school Green attempted class in college
higher than that already passed in high school
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Math Activities

• Cal-PASS research demonstrated that students are
  repeating Algebra at very high rates
• Focused on Algebra 1 ( Beginning) and Algebra II
  (Intermediate)
• Includes K-8, HS, CC
• Reviewed standards
• Identify common strands in Algebra curriculum
• Deconstructed curriculum identifying best
  practices

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Relationship between the last English class
passed at Alpha High School and the first English
classed attempted at Beta College
Gold average level of first college English
attempted Green above the average with at least
10 of the students Red below the average with
at least 10 of the students
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English Activities

• Cal-PASS research demonstrated that students were
  not progressing at expected rates and experienced
  a high percentage of remediation as they
  transitioned
• Middle School, HS, CC, and Univ.
• Developed common curriculum areas
• Staff development training
• Adopted a High School
• Integrating with current CSU expertise

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Community College to University Transition

• Tracked 1998-1999 Alpha County area CC students
• Students earned at least 12 units at CC before
  transfer to University

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Percent of Community College transfer cohort
earning Alpha State degree by Community College
GPA and time
N1,829 students from 3 local CCs. 44 of
cohort earned degree in 6 years. Each GPA
category contains an approximately equal number
of students.
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Example How does Cal-PASS Support Partner
Organizations?AVID Performance Indicators

• Cal-PASS and AVID are jointly developing standard
  set of performance indicators for schools to
  utilize in program review

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AVID Performance Indicators from Alpha High School
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Tech Prep Council Activities

• HS and GCCCD
• Changed procedures
• Electronic AR transfer and upload
• Web Site developed
• Work with teacher

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How to Contact Us

• Brad Phillips, Executive Director
• bphillips_at_calpass.org, [phone]
• Michelle Kalina, Associate Director
• mkalina_at_calpass.org, [phone]
• Mary Kay Patton, Database Administrator
• mkpatton_at_calpass.org, [phone]
• Shelly Valdez, Intersegmental Coordinator
• svaldez_at_calpass.org, [phone]
• Terrence Willett, Director of Research
• twillett_at_calpass.org, [phone]

www.calpass.org