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Grant writing 101

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Who funds grants? ... funding foundation or government, you need to determine ... Government funding opportunities. www.grants.gov. Local and state funding: ... – PowerPoint PPT presentation

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Title: Grant writing 101


1
Grant writing 101
  • Beth Kivel, Ed.D.
  • Beth Erickson, Ph.D.
  • California State University, Sacramento

2
Grantwriting Is it art or science or both?
  • Why write a grant?
  • Is it really only about the money?
  • Grantwriting as art writing a compelling
    narrative to convince someone that you and/or you
    and your colleagues have a good idea
  • Grantwriting as science using data
    (quantitative and qualitative) to support your
    argument as to why your project should be
    funded

3
Who funds grants?
  • Foundations 501(c)(3) organizations (tax
    exempt, non-profit) funding entities Ford
    Foundation, Pew Charitable Trust, Rockefeller
    Foundation, Target, etc.
  • Government entities local, regional, state,
    federal

4
Types of Foundations
  • Private foundations
  • Are supported by an individual, a group of
    individuals, a family, or a company.
  • Exist for the sole purpose of making grants for
    charitable, educational, or religious purposes
    or, in some cases, of carrying out such
    activities themselves

5
  • Corporate foundations are usually private
    non-operating foundations with close ties to the
    corporations that provide their funding.
  • They are often "flow through" foundations that
    use funds received last year to make grants this
    year.
  • Philanthropic priorities are usually set by the
    chief executive officer of the corporation or by
    a committee appointed by the foundation's board
    of directors.

6
  • Community foundations are public charities,
    supported by the pooled contributions of a large
    number of donors.
  • Community foundations usually confine their
    grant-making to a specific locale, and decisions
    are made by trustees who represent a broad
    spectrum of the community's residents. (e.g.,
    Sacramento regional community foundation)

7
  • Private non-operating foundations
  • These are foundations that give money but dont
    necessarily run programs.

8
Finding a funder that fits
  • Source of funding foundation or government, you
    need to determine the fit by asking these three
    questions
  • Does this funding source support your project
    (e.g., after-school program, sports program,
    etc.)
  • Does this funding source support your population
    (e.g., children, seniors, people with
    disabilities, etc.)
  • Does this funding source support programs in your
    geographic region?
  • These three questions should help you
    strategically identify the best funders for your
    project.

9
Some initial steps before the grantwriting
process begins
  • Gather background information and documentation
    in these three areas (concept, program,
    expenses)
  • Concept You have to explain how a particular
    project reinforces the overall direction of an
    organization and a funder needs to be convinced
    that the case for the project is compelling

10
  • Program follow this checklist
  • Identify the nature of the project and how it
    will be conducted
  • The timetable for the project
  • The anticipated outcomes and how best to evaluate
    the results and
  • Staffing and volunteer needs, including
    deployment of existing staff and new hires

11
  • Expenses The main financial data gathering
    takes place after the narrative part of the
    master proposal has been written. But, you should
    sketch out broad outlines of the budget to ensure
    that costs are commensurate with outcomes

12
Overall tips
  • Get your thoughts sorted out
  • Develop an outline
  • Avoid jargon
  • Be compelling
  • Keep it simple
  • Keep it generic

13
7 parts of a successful grant
  • 1. Executive Summary
  • 2. Organizational Background
  • 3. Statement of Need
  • 4. Project Description
  • 5. Evaluation
  • 6. Budget and Funding Considerations
  • 7. Cover Letter

14
Draft a Master Proposal
  • Umbrella statement of your case and summary of
    proposal
  • (COMPLETED AT THE END YOU CANT SUMMARIZE WHAT
    YOU DONT KNOW)

1 Page
15
Statement of Need
  • Why this project is necessary

2 Pages
16
  • Statement of need
  • Why is this project necessary (2 pages)
  • Usually one of the most difficult components of
    the grant to complete
  • Must help funder understand why this issue is
    important
  • Which facts or statistics best support your
    project

17
More tips. . .
  • Use anecdotes
  • Provide real life examples
  • Supply quotes from those who have benefited from
    your program
  • Emphasize the needs of those you serve, not your
    own
  • Always make the funder feel that there is hope
    that the problem will be solved

18
  • Provide compelling evidence
  • But, give the reader hope
  • Do you want your project to be a model?
  • Is it reasonable to portray the need as acute?
  • Can you demonstrate that your program addresses
    the need differently or better than other
    projects that preceded it?
  • Avoid circular reasoning by identifying the
    real problem the absence of something isnt
    necessarily a problem. But, the consequences of
    the absence of something can be a problem.

19
Possible sources of data
  • Needs assessments conducted by objective outside
    parties
  • Focus groups
  • Interviews with stakeholders
  • Media coverage
  • Reports from government agencies or other
    nonprofits
  • Demographic studies
  • Projections for the future about the status of
    things. . .

20
Project Description
  • Nuts and bolts of how the project will be
    implemented and evaluated

3 Pages
21
  • Project Description
  • Nuts and bolts of how the project will be
    implemented (3 pages)
  • Usually includes
  • Overall project narratives and goals
  • Objectives (how you will carry out the goals of
    your project?)
  • Staffing/administration (who will run the
    project?)
  • Evaluation (did you accomplish your goals and
    objectives?)
  • Sustainability (how will you keep the project
    going once the grant money ends?

22
Budget
  • Financial description of the project plus
    explanatory notes

1 Page
23
Organizational Background
  • History and governing structures of the
    organization the activities, customer base, and
    services should be outlined.

1 Page
24
Conclusion
  • Summary of the proposals main points.

25
Package the proposal
  • Tailor your Master Draft to the funders
    specifications
  • Create a checklist for attachments
  • 501(c)3 Letter
  • Organization Budget
  • Audited Financials
  • List of Board of Directors
  • List of Other Funders

26
Suggestions
  • Answer the questions that are asked in a succinct
    and concise manner.
  • Put together a neat clean package.
  • Edit your responses to match their criteria
  • Dont be shy about your needs
  • Start small. Build your legitimacy

27
Research Potential Funders
  • National Foundations
  • www.fdncenter.org
  • www.guidestar.org
  • The Foundation Center (2004). The Foundation
    Centers guide to proposal writing (4th ed.). New
    York The Foundation Center.
  • Community Foundations
  • httpwww.foundations.org/communityfoundations.html

28
  • Government funding opportunities
  • www.grants.gov
  • Local and state funding
  • Check your local city website for Office of
    Grants Planning and Management

29
Thank You
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