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Creating and Managing PDF Files with Adobe Acrobat

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formatting, fonts, and/or graphics lost due to platform, software, and version ... Protect document security for worry-free distribution ... – PowerPoint PPT presentation

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Title: Creating and Managing PDF Files with Adobe Acrobat


1
Creating and Managing PDF Files with Adobe Acrobat
  • Information Technology Services
  • User Services

2
Have you have ever had.
  • a recipients who can't open files because they
    don't have the applications used to create the
    documents?
  • formatting, fonts, and/or graphics lost due to
    platform, software, and version
    incompatibilities?
  • documents that won't print correctly because of
    software or printer limitations?

3
Objectives
  • Create a PDF file using the PDF Writer, PDF
    Macro, and Distiller
  • Manage and enhance your PDF files by creating
    bookmarks, thumbnails, and annotations
  • Insert pages into a PDF file and manipulate text
  • Create forms from PDF files and add personal
    signatures
  • Add security features to your PDF files

4
About PDF
  • Adobe Portable Document Format (PDF) is the open
    de facto standard for electronic document
    distribution worldwide
  • PDF is a universal file format that preserves all
    of the fonts, formatting, colors, and graphics of
    any source document, regardless of the
    application and platform used to create it

5
About PDF
  • PDF files are compact and can be shared, viewed,
    navigated, and printed exactly as intended by
    anyone with Acrobat Reader
  • You can convert any document to PDF, even scanned
    paper, using Adobe Acrobat
  • PDF is the ideal format for electronic
    distribution because it transcends the problems
    commonly encountered in electronic file sharing.

6
Why use PDF files?
  • Create files that are truly portable across any
    computing platform while retaining the original
    look and feel of the document
  • It's a reliable, efficient, and effective way to
    share information electronically
  • Universal document exchange

7
What is Adobe Acrobat?
  • Portable Document Format (PDF) documents are
    designed for online reading on all operating
    systems
  • MacOS, Windows 95, Unix
  • Acrobat is a suite of programs used to create,
    enhance, and read PDF files
  • Adobe Acrobat
  • Acrobat Distiller
  • Acrobat Catalog
  • Acrobat Reader (free)

8
Key Features
  • Convert any document to PDF
  • Mark up and annotate PDF documents
  • Apply security options and digital signatures to
    PDF files
  • Create PDF Web forms
  • Integrate PDF files with Web servers and email

9
Key Features continued
  • Do late-stage text and image editing on PDF files
  • Reuse text, graphics, and table data from PDF
    files

10
Applications
  • Review and mark up documents electronically
  • Protect document security for worry-free
    distribution
  • Collect information online with interactive forms
  • Convert Web pages to PDF files for offline use

11
Creating PDF Documents
  • Convert electronic documents
  • Print to PDF files with PDFWriter
  • Macros (e.g. Microsoft Word)
  • Distiller

12
Reading PDF Documents
  • Acrobat Reader
  • In a Web Browser
  • Dissemination
  • Burn to a CD-ROM
  • Save a Network Server
  • Save to a floppy
  • Place in your Web site
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