Welcome to the PayrollHR Users Group PHRUG

1
Welcome to thePayroll/HR Users Group(PHRUG)

• Wednesday, September 12th
• 830 1130 AM

2
Todays Agenda

• Welcome and Opening Remarks
• Announcements
• Open Enrollment Information
• Final Issues / Questions Regarding CIR Ruling
• Payroll Conversion Information
• Recognize Agencies Making Changes

3
Announcements

• Introduction of Brian Svik new NIS Training
  Coordinator
• Password resets NDS not going live this year

4
Open Enrollment
Plan Year - 2008
OCTOBER 22ND THROUGH NOVEMBER 19TH, 2007
5
Benefit Enrollment

• Employees MUST elect new plans
• Part-time Employees will complete paper
  applications when they elect their new plans
• Employees MUST re-enroll all dependents and
  beneficiaries
• Address changes done by HR staff ONLY
• Initial Options News (Benefit newsletter) will be
  mailed to employees home address listed in NIS.
  This mass mailing is scheduled to go out on or
  around September 27, 2007
• The 2008 Options Enrollment Guide (replacing the
  Benefit Statehouse Observer) will be mailed to
  employees home address on or around October 9,
  2007
• Flexible Spending Plans (Medical
  Dependent)/Long Term Disability Plans/Combined
  Campaign will all be ended by State Employee
  Benefits

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Where do I find help?

• NIS and State of Nebraska Employee Benefits
  website listed below
• https//www.nis.ne.gov
• http//www.das.state.ne.us/personnel/benefits
• NIS work instructions
• CIO Help Desk
• Employee Benefit flashes if necessary for any
  updates
• 2008 Options Enrollment Guide
• Worksheet will be available
• Vendor 800s for plan information included in
  the Options Enrollment Guide
• Employee Benefit toll free for outside Lincoln
  area 877-721-2228
• NSOB labs
• Friday, October 26 1100
  a.m. - 300 p.m.
• Friday, November 2 1100
  a.m. - 300 p.m.
• Wednesday, November 7
  1100 a.m. - 300 p.m.
• Thursday, November 8
  1100 a.m. - 300 p.m.
• Wednesday, November 14
  1100 a.m. - 300 p.m.
• Thursday, November 15
  1100 a.m. - 300 p.m.
• Friday, November 16 1100
  a.m. - 300 p.m.
• Monday, November 19 800
  am. - 500 p.m.

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Medical Benefit Plans

• Blue Cross Blue Shield of Nebraska Regular PPO
  (Statewide)
• Blue Cross Blue Shield of Nebraska High
  Deductible PPO (Statewide)
• Blue Cross Blue Shield of Nebraska Greater
  Nebraska BlueChoice POS (Available in all areas
  EXCEPT zip codes starting with 685, 681, and
  680)
• Blue Cross Blue Shield of Nebraska Greater
  Nebraska BlueSelect HMO (Available in all areas
  EXCEPT zip codes 685, 681, and 680)
• Coventry Healthcare of Nebraska HMO (Available
  in ZIP code areas starting with 685, 681, and
  680)
• Coventry Healthcare of Nebraska POS (Available
  in ZIP code areas starting with 685, 681, and
  680)
• For the purpose of health insurance plan
  enrollment,
• the 3-digit ZIP code is employees residence ZIP.

8
Map
9
Updates Regarding Other Benefit Plans
LONG TERM DISABILITY MetLife is new LTD
Carrier 8 Plan Options, Including 4 New
Plan Options Premium Rates Determined by 11
Age Brackets Aggregate 35 rate
DECREASE DENTAL 2 Year Contract Extension
5.7 Rate Increase for 2008 VISION 4 rate
DECREASE for 2008 WHI PREFERRED FORMULARY
LIST https//www.walgreenshealth.com/common/pdf
/PMLAlpha2007.pdf LIFE No changes for 2008
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Passwords and Userid

• What if employees forget their password or
  userid?
• Go to https//nis.ne.gov and click on the
  
• Forgot Password button. Complete the
  blank
• fields and click on the submit button to
• request new password
• USERID can be found in the upper left-hand
• corner of employee pay stubs

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NIS Benefit Clean-up

• Run cleanup reports now
• Benefit Enrollment Outside Group
• All Dependents over Maximum Age
• Make corrections in NIS BEFORE Open Enrollment
  (OE)
• AFTER OE clean-up from Nov 26 Nov 30
• During the above mentioned week Human Resource
  Contacts will be notified if necessary to clean
  up specific benefit issues
• Electronic vendor file sent by Dec 7
• Confirmation statements will be processed and
  mailed to Agencies during the week of October
  9th. The information will be current as of
  October 1, 2007.
• Mid December, Employee Benefits will send a
  report containing the names of those employees
  who elected a supplemental option that will
  require medical underwriting and approval by
  Mutual of Omaha

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Other Employee Benefit Updates

• Dependent Entry Newborns
• Electronic COBRA NOTIFICATIONS. Try to get all
  agencies on board with this process. Be sure to
  include all dependent information and the
  employee NIS number
• State of Nebraska Employee Benefits is using a
  system to track questions and problems similar to
  that used by the CIO Help Desk where a ticket is
  issued and email sent
• Remind current employees on state splits that one
  or both employees will need to enroll for
  coverage, depending upon the coverage elected.
  Splits may enroll for two single plans, employee
  spouse, or one single and employee children

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Important Technical Dates

• Change the State Split Benefit group employees to
  your agencies appropriate paycycle benefit group
  by OCTOBER 12, 2007
• Example 1 SSPB10 now becomes either a RULE-B,
  NAPE-B or other appropriate Benefit Group under
  the B10 pay
• Example 2 SSSB12 now becomes either a RULB12,
  NAPB12 or other appropriate Benefit Group under
  the B12 paycycle
• Example 3 PT-1, PT-2, and FT-1 will also need
  to be changed to the appropriate Benefit Group
  under the appropriate paycycle
• Helpful Tip Go to the Basic Comp screen and
  under Benefit Group, enter SS and your split
  benefit employees will show up
• List of Benefit Groups can be found on the
  Benefits website shown here.
• All Split Benefit Groups will end 12/31/07
• www.das.state.ne.us/personnel/benefits
• Part-time employees will NOT go through the
  Employee Self Service (ESS) Open Enrollment in
  NIS to enroll for 2008 Benefits. Due to all the
  different FTEs which require an HR manual
  change, the employee must enroll via the paper
  application process.

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Important Technical Dates (continued)

• All New hires, benefit group changes, and
  part-time FTE to full-time FTE changes after
  October 12, 2007, need to be sent to Susie
  Voecks, Employee Benefits _at_ svoecks_at_notes.state.
  ne.us She will then re-build the employee
  workfiles in order for the employee to see the
  correct benefits based on their changes.
• Agencies can NOT be locked in a payroll starting
  the week of October 8 whether you are a Bi-weekly
  or Monthly paycycle. (all bi-weekly payrolls for
  B21 will be finalized by Friday October 5, 2007.)
  State Accounting will reset your payroll if you
  are locked in a payroll. Workfiles for Open
  Enrollment can not be built if a payroll is
  locked.
• The Employee Benefit office will stop the
  following deductions for your employees based on
  their benefit group and Paycycle code as of
  October 12, 2007 (this process is called Batch
  Enrollment). If your employee is in an incorrect
  benefit group this means their benefit plan(s)
  will be stopped on an incorrect date. Please
  review your employees benefit group by running
  the Benefit Enrollment Outside Group report
  (R083470). Send a note to Susie Voecks _at_
  svoecks_at_notes.state.ne.us, if you have questions
  regarding the Batch Enrollment to end plans.
• September 27 28 Ending 2007 Flexible Spending
  Plans and 2007 Combined Campaign
• October 12 Ending 2007 Medical, Dental, LTD and
  Vision Plans
• October 13 14 Building the 2008 Benefit Plan
  workfiles for Open Enrollment

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Thank You Employee Benefits
16
CIR Ruling

• Final Issues / Questions?

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Payroll Conversion Information
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Payroll Conversion Information

• What questions do you have?
• BW new hire issue

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Thank you to the agencies making changes.
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Questions?
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Thank you for coming!Please remember to fill out
an evaluation!