Electronic Cargo Manifests EMAN

1
Electronic Cargo Manifests(EMAN)

• For
• Information Infrastructure Advisory Committee
• Presented by
• Information Technology Services Department (ITSD)
• Donna Chan, Senior Systems Manager
• Tradelink Electronic Commerce Limited (Tradelink)
• Peter Stokes, Deputy Chief Operations Officer

2
Electronic Manifest (EMAN)

• Current Manifest Operation
• Proposed Business Operation of Electronic
  Manifest
• Industry Working Group Feedback
• Government Business Processes
• Network Connections Technologies Employed
• Implementation Schedule
• Improvements Envisaged

3
What are Cargo Manifests ?

• Particulars of cargo imported or exported in
  every vessel, aircraft or vehicle is required to
  be recorded in a document named 'Manifest' under
  the Import and Export Ordinance
• A Manifest mainly contains information regarding
  commodity, carrier, consignor/consignee and
  arrival/departure
• Manifests are submitted to CED, CSD and TradeD
  for the enforcement of the Import and Export
  Ordinance

4
Current Export Submission with Related Documents
US Customs
Trade D
Govt EDI System
Export License RTEL(1)
Exporter
RTEL (1)
RTEL(1)
CSD CED
Tradelink
Trade Declaration TDEC (9)
TDEC(9)
RTEL (1)
Manifest - 14 day TTRS Notif. License (7)
Trade D
Freight Forwarder / Carrier
Shipping Order (2)
License, Permit TTRS Notif. (3)
Manifest - 7 days (6)
CSD
Manifest Request (4)

• CED

Terminal Operator
Pre-Departure Manifest (5)
Manifest Info (2c)
Permit, Export Statement(8)
5
Current Overheads

• Need to produce deliver different sets of paper
  Manifests
• Need to manually check attach paper licenses,
  permits and notifications
• Paper interface to Government and importer /
  exporters
• Costs for carriers to support dual electronic
  paper admin systems

6
Proposed Service - Scope

• Covers only Sea (including Ocean and River), Air
  and Rail.
• Road excluded
• Bilingual service

7
Proposed Export Manifest Submission
RTEL(1)
US Customs
RTEL(1)
Tradelink
Exporter
Permit (2)
RTEL(1)

• CED

Govt EDI System
TTRS Notification (3)
Permit (2)
TDEC (7)
TTRS Notification (3)
Shipping Order(4)
Shipping Order(4)
TEDC (7)
Freight Forwarder / Carrier
CSD
RTEL(1)
Manifest Request(5a)
Permit (2) / TTRS(3)
Manifest Request(5a)
Pre-Arrival / Departure Manifest (5b)
Trade D
Pre-Arr./Dep Manifest (5b)
Manifest -14 days (6)
Manifest - 14 days(6)
Manifest Info (5c)
Permit (2)
Terminal Operator
8
Suggested Charges

• Around HK20 per Manifest average plus
  Tradelinks standard registration and annual fees

9
Working Group

• Confirm support for electronic manifest
• service to help fund approval process
• Provide input to the functionality and
• system design of the electronic service
• Ongoing participation in the development process
• Review software prototype
• Expected participation in the testing prior to
  service launch

10
Industry Feedback

• Welcomed by industry - Hong Kong lagging behind
  trading partners
• Desirable for all related documents
  (notifications, permits, licenses) to be
  electronic
• Desirable to adopt common international codes
  (e.g. Ship ID, Port Code, Product Code)
• Desirable to integrate information flow from
  overseas partners

11
Cargo Manifests -Business Processes

• CED
• Cargo Clearance
• Dutiable Commodity Control
• Trade Control Investigation
• CSD
• Trade Declaration Control
• Compilation of Cargo Statistics
• Trade verification and classification
• TradeD
• Prohibited articles Manifests checking
• Licensing Control

12
Network Connections
13
Technologies Employed

• Web-based client/server architecture to cope with
  growth facilitate expansion
• High availability infrastructure design to
  support 7x24 operations
• High security features to protect trade and
  commercial information
• SQL RDBMS engine

14
Technologies Employed(cont'd)

• eXtensible Markup Language (XML) to facilitate
  future EDI over Internet, apart from EDIFACT
• Encryption and Digital Certificates
• UNICODE for Traditional and Simplified Chinese
  characters
• Other international and de facto standards

15
Implementation Schedule

• Tendering for system development and
  implementation in progress
• Implementation to commence with a pilot run in
  3Q2001
• Implementation to roll out by transport modes in
  4Q2001

16
Improvements Envisaged

• Community
• Meeting the need of the industry
• Better trade facilitation
• preparation time of the manifest is reduced by
  two-thirds
• submission time from at least several hours to a
  few minutes
• Increased competitiveness
• costs of procedures and paperwork of traders
  saved at about 8,000 million per annum

17
Improvements Envisaged(cont'd)

• Government
• Better sharing of Manifests information
• Better control and improved Government efficiency
• Support intelligence information matching,
  tracking of smuggling cases by CED
• Facilitate compilation of statistics by CSD
• Enable legislative controls on controlled
  commodities by TradeD

18
Thank You