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Welcome! Presenter: Margie Crutchfield. Associate Vice President, Program Review ... For those of you who have a microphone, we will do a 'microphone sound ... – PowerPoint PPT presentation

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Title: Presenter:


1
PRS Tutorial for Institutions Submitting Program
Reports
  • Welcome!
  • Presenter
  • Margie Crutchfield
  • Associate Vice President, Program Review
  • margie_at_ncate.org
  • Please remember to set-up your audio
  • Go to tools, then audio, then audio set-up
    wizard
  • For those of you who have a microphone, we will
    do a microphone sound check one by one
  • 145pm- First audio sound check
  • 155pm- Final audio sound check
  • 200pm- Session will begin

2
Session Agenda
  • Overview of the PRS System
  • Demonstration
  • Support Resources available through NCATE
  • Q A
  • Note For an overview of the program review
    process, see the archived web seminar presented
    on 10/8/08, available on the NCATE web site in
    the archived video library.

3
  • Orienting you to todays
  • web-conference format

4
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5
ICON REVIEW
  • Ask a
  • question Polling Talk live

6
AIMS and PRS
  • AIMS
  • Accreditation Information Management System
  • The NCATE system that now includes all of your
    NCATE data and information
  • PRS
  • Program Review System
  • The component in AIMS that you use to submit your
    program reports

7
  • To get started you will need to follow these
    steps
  • Step 1. Go to the URL http//aims.ncate.org
  • Step 2. Enter the institution ID
  • Step 3. Enter the institution password
  • Sent via email to NCATE Coordinator and Dean

8
  • When you go to the URL,
  • you will see the log-in screen

9
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10
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11
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12
  • Here we go..

13
  • Click on a Program Name
  • (far left column) to begin entering information
    on-line
  • System alerts you to deadline dates
  • note-
  • Although individual SPA standards differ, the
    on-line format will be the same across SPAs

14
  • The program report consists of 5 sections for
    initial submissions
  • Sections 1, 2,3,and 5 will be entered on-line
    with a few areas that call for attachments.
  • Section 4 (the assessment, scoring guide, and
    data) will call for you to attach the relevant
    documentation on-line
  • note-
  • Section 6 is only used for revised reports
    and/or response to conditions reports

15
  • Note (cont)
  • Some SPAs may call for an additional attachment
    in Section I-- the form will include a place for
    the attachment in this case
  • Also, additional graphics and tables (for Section
    I responses) must be in the form of attachments
    as welland placed in the response to question 7
    in Section 1

16
Preparing Revised and Response to Conditions
Reports
  • Only necessary to input text in Cover Sheet and
    Section VI, unless necessary to respond to items
    raised in recognition report
  • Section VI
  • Narrative that describes changes since receiving
    recognition report
  • Character limit is 24,000
  • Any tables, charts, graphs must be attached in
    earlier sections of the report

17
For example
  • If changes have been made to Assessment 3
  • Note these changes in text in Section VI
  • Attach documentation of changes (e.g. new
    assessment description, new scoring guide, and/or
    new data chart) in Section IV, Assessment 3.
  • If just submitting additional data for Assessment
    5
  • Note the addition in text in Section VI
  • Attach data chart in Section IV, Assessment 5

18
  • Program Reviewers will have access to original
    program report(s) and original recognition
    report(s)
  • A Response to Conditions Report should only
    address those items listed as Conditions in Part
    G of the recognition report
  • All standards listed as met in the earlier
    recognition report, will continue to be met. The
    only exception would be if an assessment used to
    meet standard in original submission is
    eliminated or completely changed

19
Documents on website
  • Guidelines for Preparing a Revised Program Report
  • Guidelines for Preparing a Response to Conditions
    Report
  • www.ncate.org, Click on Institutions, Under
    Program Review, click on Resources for
    Submitting Reports, then scroll down
  • Or . . .
  • http//www.ncate.org/institutions/resourcesNewPgm.
    asp?ch90

20
  • Download 7.0 or higher
  • to work within PRS

Adobe 7.0 or higher is required to work within
PRS
(download option available when you log-in to PRS)
21
Some items to note
  • You will be able to print out a draft version of
    your report before you submit it. Click on the
    draft icon and a pdf version of your current
    document will be created.
  • You may cut and paste from a word document into
    PRS. Some users indicated that it is helpful to
    keep both windows open (the word document and
    PRS) and toggle between the two
  • PRS does not have spell check! (But try using
    Mozilla Firefox as your browser)

22
Other helpful tips
  • The little floating disk icon allows you to save
    your report and come back to it
  • Do not use the arrows on your browser, simply use
    the floating arrows or the previous and next
    tabs in PRS at the bottom of the page
  • You may delete an attached file prior to
    submission (see PRS Demo)
  • All graphics and tables must be in attachments
  • No hyperlinks please
  • 2 MB limit per individual upload
  • Attached files are accepted in doc, xls, pdf, txt
    formats will not accept docx

23
  • Combine attachments into single documents as much
    as possible
  • We only allow 20 attachments (total) per report
  • Name the files using the names listed in the
    document How to Prepare Program Reports for
    Submission in Fall 2008 on the NCATE web site
  • http//www.ncate.org/institutions/resourcesNewPgm.
    asp?ch90

24
Resources for Institutions
  • www.ncate.org
  • click on Institution
  • then Program Review

25
Here are some of the resources available to you
  • ?Program Standards by SPA
  • ?Program Report Templates
  • ?Institution Guidelines for Initial, Response to
    Conditions, or Revised reports
  • ?Instruction for using the web-based system
    (PRS)
  • ?Web Cast Archive
  • ? Mini videos
  • ?Examples of Assessments
  • ?Examples of Program Report Sections
  • ?FAQs
  • ?Checklist for Institutions

26
NCATE Contact Info
Margie Crutchfield Associate Vice President
Program Review margie_at_ncate.org Robin
Marion Accreditation Associate Program
Review robin_at_ncate.org Sabata Morris Accreditatio
n Associate Program Review Sabata_at_ncate.org
  • Monique Thomason
  • Accreditation Assistant, Program Review
  • monique_at_ncate.org

27
Q A
For those with a microphone Click Raise
Hand Click Microphone once to start and once
to stop talking For those w/o a
microphone Type in text message
28
Please fill out an evaluation of this session by
going to the following URL
  • http//tinyurl.com/auddac
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