Jobscience 101

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Jobscience 101
Enterprise Tasks
Practicing with the Jobscience Toolkit
Build relationships with candidates and employees
as you consolidate and deliver talent data to
human resources, hiring managers and senior
management across the organization
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Monday Agenda

• Exercise 3 - Sourcing
• Sourcing My Candidates
• Build Folder
• Send a Mass Message
• Sourcing Resume Database
• Add Candidates to your folder
• Exercise 4 - Reporting
• Create a Report
• - Create a List of Open Jobs
• Test Applicant Based Reporting
•  Exercise 5 -  Administering Jobscience
• User Setup
• Modify a User
• Setting Privilege

• Exercise 1 - Using the Jobscience Process
• Requisitions
• Posting Jobs and Creating Titles
• Create a Template
• Bulk Change Job Status
• Post a Job
• Applicants, and Common Applicant Questions
• Paper Process an Applicant
• Exercise 2 - Processing Applicants
• Passing Info to Hiring Managers
• Record a Note in the Process
• Phone Notes
• Resume Notes
• Tracking Results

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Creating Requisitions

• Creating a Requisition
• Approving a Requisition
• Appealing a Rejection

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Logging Into the System

• Go to the CHCC Website Careers Section and Select
  Employer

Once logged in select Requisition Management
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The Workflow
Email is Generated to Director
Email is Generated to Exec Dir or VP
Email is Generated to Position Control
Director Approves Or Rejects
Email is Generated to COO
Hiring Manager Logs In and Creates a Requisition
Order
VP Approves Or Rejects
Position Is Automatically Assigned to a
Recruiter And Recruiter Posts Open Position
Position Control Accepts Or Rejects
COO Accepts Or Rejects
If A requisition is Rejected by a Director or
VP, the Submitter may appeal one time
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The Requisition Form

• Provide
• Title
• Department
• Employment Type
• Date Needed
• Hours
• Shift

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Submitted Requisitions Tab
This tab will provide A list of your
submitted orders and their current status.
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The Email Generated By The Order
The email is a one time key to access the
requisition.
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Requisition Response Form
This form records notes on the order and allows
you to place an accept or reject response.
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Rejections Emails
A requisition order that is rejected at the
Director of VP Level may be appealed one time.
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Awaiting Orders
Directors, VPs, Position Control have access to
an Awaiting Action Tab with orders requiring
Action.
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HR Assigns Reqs
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Recruiters Get Email Assignments
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Approved Orders To Be Posted
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Recruiters Get a Completed Posting
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Exercise I - Posting Job Openings

• Posting a Job
• Editing Existing Content

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Edit/Create Template
Templates hold Job Coding Data and codes that are
tied to your position descriptions.
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Lets Post a Job

• The New Posting Form
• Easier Hour and Shift Listing
• Better Authorization Data
• Salary Range Calculator
• Single Post Date
• HTML Posting
• Unlimited Text
• Word Counter
• Compatibility with Word

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Posting a New Job
Select you base template from a pre-defined list
of position postings
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Review Your Opening
You can still review how your position
opportunities appear to jobseekers.
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Edit
Click on the pencil and your position is opened
for editing information.
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Exercise 2 - Applicants

• Paper Applications
• Applying as a Jobseeker

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Lets Apply to a Job
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Edit our Bio
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Paper Process an Applicant

• How do you move paper
• Applicants into your
• Digital tracking
• Process?
• You may elect to
• Enter Information
• Fax to Jobscience

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Overview The Applicant Tracking Page
The Applicant Tracking page allows you to view
all of your posted positions and their status, as
well as relevant statistics for each position
such as number of views and number of applicants.
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Responding to an Applicant
Download Resume The Download Resume Screen
allows you to download a hard copy of the
applicants resume.
Reject Candidate The Reject Candidate screen
presents a sample of the email the candidate will
receive when rejected. You can also add an
internal note.
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Responding to an Applicant
Snooze If you arent ready to make a decision
about a candidate, but you would like to be
reminded to look at a candidate, select snooze
and you will be emailed a link that takes you
back to the candidates.
Send a Personal Message If you would like the
candidate to provide additional information or
you want to communicate directly with them, try
send a personal message.
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Responding to an Applicant
Request References The Request References screen
presents a sample of the email the candidate will
receive when references are requested. You can
also add an internal note.
Schedule an Interview The Schedule an Interview
screen allows you to choose two different
interview times, and add an internal note. It
also presents a sample email that the candidate
will receive when an interview is scheduled.
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Responding to an Applicant
Pass Application On This Pass Application On
screen allows you to forward the application to
another user in the system. You can also add an
internal note.
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Offer
Making an Offer

• The Offer Button Allows
• Collect Offer Data
• Send an Offer Letter Email
• Bypass Sending a Letter
• Send a standard offer text

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Hire
Making a Hire

• The Hire Button Allows
• Collect Offer Data
• Send an Offer Letter Email
• Bypass Sending a Letter
• Send a standard offer text
• Mark a Position Closed

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Exercise 4 - Sourcing Candidates

• Automated Email
• My Candidates
• Resume Database

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Lets Build - Resume Folders

• Select to search the public resume database, your
  private my candidates pool or select a specific
  folder

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Creating and Updating Resume Folders
You should now see the Manage Your Resume Folders
Page

• Type the name of the new folder in the text box.
• Uncheck the box under Public if you want your
  folder kept private from other users in the
  system.
• To make another folder public, check the box next
  to the folder under the Public column.
• To delete a folder, check the box next to the
  folder under the Delete column.
• Click the Update Folders button when you are
  finished.

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Storing Results in a Resume Folder
After conducting a search, you can store the
results in a resume folder.

• Check the boxes next to the names of the users
  you wish to store
• Select the destination folder from the drop-down
  menu

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Viewing the Contents of a Resume Folder
From the Resume Search page, you can view the
contents of a folder.

• Select the folder you would like
• to view from the bottom right drop
• down menu.

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Working with Search Results

• Once your query has returned matching users, you
  can
• View a users resume by clicking on the
  Position-Field next to the users name.
• Store your search results in a resume folder.

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Accessing Candidates in a Resume Folder
From the Resume Search page, you can view the
candidates info.

• Access candidate info
• Place Notes
• Apply Candidates to position openings

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Lets Apply Candidates to Openings

• Candidates are sent an invitation to be
  considered for your opening, if they accept or
  decline the AppTrack System monitors the progress
  of these candidates.
• You can also directly apply a candidate to a
  position and bypass the invitation.

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Exercise 5 - Reporting

• Create Custom Reports
• Print Canned Reports
• Review Compliance Reports

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Step 1- Creating Fields
You should now see the Custom Reports Builder Page

• Step 1. Select data fieldsUse the buttons below
  to select the data you would like to produce in
  the report. Use the ORDER buttons to change the
  left-to-right order. When you are ready to
  proceed to the next step click the "Next gt"
  button

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Step 2- Filter Reports
You should now see the Custom Reports Builder Page

• Step 2. Choose your criteriaUse the form below
  to specify the criteria for your report. Criteria
  act as a filter, so you only return the data that
  matches your specifications.

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Step 3- Sort the Report Data
You should now see the Custom Reports Builder Page

• Step 3. Determine how your data will be
  sortedSet the order for the display of the data
  using the form below. This order refers to the
  way in which you want the data sorted.

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Step 4- Review Your Report
You should now see the Custom Reports Builder Page

• Verify that any criteria you selected in step two
  match the output.
• Make sure the columns are listed left-to-right in
  the proper sequence. That is handled by the order
  buttons in step one.
• Check that the sort order(s) from step three are
  done.
• If you need to start over, use the Start Over
  button on the left.
• If your report is satisfactory, click the Save
  Report button on the right of the report.

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Saving Reports
After conducting a search, you can store the
results in a resume folder.

• Select File from the Top Menu and choose Save As
  from the Choice List
• Then save the file to your desktop or a folder
  you create. When you save the file, create a name
  for the file and add .xls or.doc (Example
  report.xls)

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Exporting Reports
By saving your file with .xls or .doc extension
the file is saved in word or excel file format.
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Exercise 6 - Administer the System

• Setting Up Users
• Controlling Permissions

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Lets Add Users

• Info (Modify Password)
• Permit (Control Access)

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Editing a Function
Flag Access
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Certified Jobscience User

• Posting
• Circulating
• Sourcing
• Reporting
• Administering

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jobscience version 3.0
Certified Enterprise User
This certifies that the user above has
completed An Intensive Power User Training Course
Date
Edward S. Elliott, J.D. President