AGS RSVP Weekly Meeting

1
AGS RSVP Weekly Meeting10 Feb 2005

• Agenda
• Project Office - Guidance etc.. (Pile)
• First cut at schedule for AGS/Booster work
  (Mahler)
• Overall WBS 1.4 Schedule - status and how we get
  to a full resource loaded schedule (Pendzick)
• WBS status reports - ...(Mahler (for Brown),
  Pendzick,Pearson,Phillips)
• cost books
• progress toward updating (cost-cut) project files
• what's left to cost scrub
• when will spreadsheets be updated
• Impacts of cost cutting on experiments -
  (Lazarus, Meng)

• Useful Links
• RSVP Project http//rsvp.bnl.gov
• C-AD AGS Project Office http//www.c-ad.bnl.gov
  /esfd/RSVP/RSVP_AGS_WBS.htm

2
Present NSF Guidance (from FY2006 Presidential
Budget Request)
construction
preops/ops
3
RSVP Project Office Present Guidance

• The RSVP Project Office is assembling an April
  Baseline Review.
• Baselining Pre-Review (held by Project Office)
  week of April 4
• RSVP Baselining Review (held by NSF) week of
  April 25
• The usual backup material - cost books, C/TDR's,
  etc. - will be needed to review.
• Project costs will have to be reported in
  escalated dollars
• The importance of this review to the success of
  the RSVP project cannot be overemphasized!!!
• Tom Kirk has volunteered to help review costs,
  contingencies etc between now and April plans
  to focus on one subsystem at a time beginning
  with K0PI0 subsystems

4
WBS 1.4 Cost-Cutting Exercise, as of 3 Feb
5
WBS 1.4 Cost-Cutting Exercise, as of 3 Feb

• This is it for now.
• The plan
• Translate these rough cost reductions into
  scrubbed cost estimates
• Update project and spreadsheet files
• Do this by 23 Feb (lt 2 weeks from now!),
• Consider further cuts if necessary

6
WBS 1.4 Cost-Cutting Exercise, as of 3 Feb

• Anything left in our plan that cannot be
  justified as
• Necessary to not compromise RHIC operations
• Necessary to insure compliance with laboratory
  environmental protection guidelines
• Part of the core requirements for RSVP
  experiments (i.e. cant do experiment without it)
• Necessary to bring the AGS back to FY2002 beam
  intensities
• Necessary to insure CFI effort goes forward
• Should be candidates for further cuts!!

7
How we get to base line in April

• 16 Feb (Wed next week)
• Master Resource Loaded Schedule - First pass at
  how WBS 1.4 work is spread over 5 years FY06-10
  (what gets done, when and cost per year, rough
  estimate of personnel requirements) Al will
  discuss this at Kotchers Wednesday meeting with
  RSVP project managers
• 17 Feb (Thu next week)
• Cost Scrubbing complete,
• continue to work on completion of subsystem RLSs
• send subsystem excel spreadsheet updates to
  Darlene as you complete RLSs

8
How we get to base line in April

• 23 Feb (Wed) 2 weeks from now
• All subsystem resource loaded schedules complete
  (with excel spreadsheets updates to Darlene)
• Begin (continue?) entry into ACCESS data base
  (Darlene)
• WBS dictionaries complete to lowest level
• Are further cuts necessary?
• 2 Mar (Wed) 3 weeks from now
• Second pass at Master Resource Loaded Schedule,
  modified as per guidance from RSVP Project Office
  and experiments, complete with input from
  subsystems project files

9
How we get to base line in April

• 9 March (Wed) 4 weeks from now
• Cost Books assembled and ready for review
• AGS/Booster (Brown)
• Mechanical (Mahler)
• Electrical (Lambiase)
• MECO AGS Modifications (Brown)
• K0PI0 AGS Modifications (Brown)
• Switchyard (Pendzick)
• K0PI0 (Pearson)
• MECO (Phillips)
• Common to all WBS elements
• Controls (Barton)
• Security (Williams)
• Instrumentation (Gassner)
• All information should be to Darlene for entry
  into the Access Data Base

10
How we get to base line in April

• 16 Mar (Wed) (Changed from 23 Mar at Kotchers
  request)
• Draft TDR subsystem input due (Pile, editor) -
  (Word or simple text)
• Introduction and AGS Project Office (Pile)
• AGS/Booster and Switchyard (Brown)
• K0PI0 (Lazarus)
• MECO (Brown beam line/Meng all else)
• 23 Mar (Wed)
• Draft PMP and PEP (Pile) however, need RSVP
  Project Office guidance

11
Misc

• RSVP Project Office Account Number 88542
• 250K in supplemental funds has been promised
• The K0PI0 funds have arrived, accounts were setup
  and then closed Continue to use above account
  88542
• An RSVP All Hands Meeting (Willis and Kotcher)
  will preempt this meeting next week same time
  same place all are invited so please attend
  (Ill be away next week)

12
Supplemental/Archive
13
RSVP Project Office Present Guidance (no
change from last week)

• All projects have been asked to design to cost,
  according to the following guidelines (burdened
  FY05)
• KOPIO - 55M
• MECO magnet - 56M
• MECO - 24M
• AGS - 40M
• Project Office - 20M
• These numbers include contingency, which should
  be constructed according to the Lockheed
  guidelines as posted on the RSVP web site.
• The Project Office will make any needed
  adjustments in the overall contingency.
• The RSVP Project Office is assembling an April
  Baseline Review.
• The usual backup material - cost books, C/TDR's,
  etc. - will be needed to review.
• Project costs will have to be reported in
  escalated dollars