Managing Text Flow

1
Managing Text Flow

• Lesson 6

2
Skills Matrix

• SKILL MATRIX SKILL
• 1.1.6 Insert blank pages or cover pages
• 1.2.3 Create and format columns

3

• SKILL MATRIX SKILL
• 2.3 Control pagination
• 2.3.2 Create and modify sections
• 2.5 Insert sections

Skills Matrix
4
Turn on Widow/Orphan Control

• Widow is last line of paragraph, left alone at
  top of page

widow
Controlling Paragraph Behavior
5
Turn on Widow/Orphan Control (cont.)

• Orphan is first line of paragraph, left alone at
  bottom of page

orphan
Controlling Paragraph Behavior
6
Turn on Widow/Orphan Control (cont.)

• Window/Orphan Control avoids widows or orphans in
  documents
• Turned on by default in new documents

Controlling Paragraph Behavior
7
Turn on Widow/Orphan Control (cont.)

• Home tab, Paragraph group, click dialog box
  launcher
• Paragraph dialog box appears

Controlling Paragraph Behavior
8
Turn on Widow/Orphan Control (cont.)

• Choose Line and Page Breaks tab

Controlling Paragraph Behavior
9
Turn on Widow/Orphan Control (cont.)

• Select Widow/Orphan Control box
• Click OK
• Another line of paragraph moves to second page

Controlling Paragraph Behavior
10
Keep Lines Together

• Avoid paragraph splitting across two pages

Controlling Paragraph Behavior
11
Keep Lines Together (cont.)

• Select paragraph
• Home tab, Paragraph group, click dialog box
  launcher
• Paragraph dialog box appears

Controlling Paragraph Behavior
12
Keep Lines Together (cont.)

• Choose Line and Page Breaks tab

Controlling Paragraph Behavior
13
Keep Lines Together (cont.)

• Select Keep Lines Together box to turn on
• Click OK
• Two lines at bottom of first page move to top
  next page

Controlling Paragraph Behavior
14
Keep Two Paragraphs on the Same Page

• Select paragraphs that should remain on same page
  together
• Home tab, Paragraph group, click dialog box
  launcher
• Paragraph dialog box appears

Controlling Paragraph Behavior
15
Keep Two Paragraphs on the Same Page (cont.)

• Choose Line and Page Breaks tab

Controlling Paragraph Behavior
16
Keep Two Paragraphs on the Same Page (cont.)

• Select Keep With Next box to turn on
• Click OK
• Two paragraphs move to page 2 together

Controlling Paragraph Behavior
17
Force a Paragraph to the Top of a Page

• Position cursor just before paragraph
• Home tab, Paragraph group, click dialog box
  launcher
• Paragraph dialog box appears

Controlling Paragraph Behavior
18
Force a Paragraph to the Top of a Page (cont.)

• Choose Line and Page Breaks tab

Controlling Paragraph Behavior
19
Force a Paragraph to the Top of a Page (cont.)

• Select Page Break Before box to turn on
• Click OK
• Paragraph forced to top of new page

Controlling Paragraph Behavior
20
Insert and Delete a Manual Page Break

• Page break one page ends, new page begins
• Print Layout view
• Word displays document page by page

Working with Breaks
21
Insert and Delete a Manual Page Break (cont.)

• Insert Page Break
• Position cursor to insert page break
• Insert tab, Pages group, click Page Break button
• Manual page break inserted

Working with Breaks
22
Insert and Delete a Manual Page Break (cont.)

• Position cursor
• Page Layout tab, Page Setup group, click Breaks
  menu

Working with Breaks
23
Insert and Delete a Manual Page Break (cont.)

• Select Page option
• Manual page break inserted

Working with Breaks
24
Insert and Delete a Manual Page Break (cont.)

• Delete Page Break
• Home tab, Paragraph group, click Show/Hide
  button
• Select page break marker

Working with Breaks
25
Insert and Delete a Manual Page Break (cont.)

• Press Delete key
• OR
• Press Backspace key

Working with Breaks
26
Insert a Section Break

• Section break used to create layout or
  formatting changes in portion of document
• Columns
• Footnotes and endnotes
• Headers and footers

Working with Breaks
27
Insert a Section Break (cont.)

• Line numbering
• Margins
• Page borders
• Page numbering

Working with Breaks
28
Insert a Section Break (cont.)

• Paper size and orientation
• Paper source for a printer
• Vertical alignment of text on a page

Working with Breaks
29
Insert a Section Break (cont.)

• Position cursor
• Page Layout tab, Page Setup group, click Breaks
  menu

Working with Breaks
30
Insert a Section Break (cont.)

• Select desired section break type
• Section breaks deleted same as page breaks

Working with Breaks
31
Create Columns

• Columns vertical blocks of text
• Text flows from bottom of one column to top of
  next column

Setting Up Columns
32
Create Columns (cont.)

• Position cursor
• Page Layout tab, Page Setup group, click Columns
  menu

Setting Up Columns
33
Create Columns (cont.)

• Choose desired number of columns
• Or
• Click More Columns

Setting Up Columns
34
Create Columns (cont.)

• Columns dialog box appears
• Enter number of columns
• up to 12

Setting Up Columns
35
Format Columns

• Position cursor
• Page Layout tab, Page Setup group, click Columns
  menu
• Choose More Columns

Setting Up Columns
36
Format Columns (cont.)

• Columns dialog box appears

Setting Up Columns
37
Format Columns (cont.)

• Choose preset format
• Customize formatting
• Number of columns
• Width and spacing of columns
• Line between

Setting Up Columns
38
Change Column Widths

• Columns may be formatted with even or uneven
  widths
• Spacing may be adjusted between columns

Setting Up Columns
39
Change Column Widths (cont.)

• Position cursor
• Page Layout tab, Page Setup group, click Columns
  menu
• Choose More Columns

Setting Up Columns
40
Change Column Widths (cont.)

• Columns dialog box appears

Setting Up Columns
41
Change Column Widths (cont.)

• Key width and press Tab key
• Spacing is automatically adjusted
• Click OK

Setting Up Columns
42
Insert a Blank Page

• Insert blank page at any point in document
• Beginning
• Middle
• End

Inserting a Blank Page into a Document
43
Insert a Blank Page (cont.)

• Position cursor
• Insert tab, Pages group, click Blank Page button

Inserting a Blank Page into a Document
44
Insert a Blank Page (cont.)

• Blank pages deleted same as page breaks

Inserting a Blank Page into a Document
45
You Learned How to

• Turn on widow/orphan control
• Keep lines together
• Keep two paragraphs on the same page

Summary
46
You Learned How to (cont.)

• Force a paragraph to the top of a page
• Insert and delete a manual page break
• Insert a section break

Summary
47
You Learned How to (cont.)

• Create columns
• Format columns
• Change column widths
• Insert a blank page

Summary