OSU Events Calendar

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OSU Events Calendar

• Use and Administration

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What Well Be Covering

• General Calendar Elements
• Getting Started
• Interfaces Features
• Views
• Personal Event Calendar
• Logging in
• Configuration
• Preferences
• Details
• Event Management
• Submit Event
• Edit Event
• Copy Event
• Create Recurring Event
• Delete Event
• Shared Event Calendars
• Request a Shared Calendar
• User Management
• Access Levels Permissions

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General Calendar Elements Getting Started

• The OSU Events Calendar is
• A flexible, feature-rich web application, located
  at http//calendar.oregonstate.edu
• An event distribution hub for a variety of
  activities at OSU
• Available to any individual possessing a valid
  ONID ID
• Viewable by the general public, if desired by the
  calendar administrator(s)

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General Calendar Elements Interfaces - Basic
Interface

• The Basic Interface
• Default interface
• Contains 9 components
• Advanced Interface Link
• Login Link
• Events List
• Mini Calendar
• View Switch
• Layer Selector
• Related Links List
• Tools List

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General Calendar Elements Interfaces - Advanced
Interface

• The Advanced Interface
• 10 components
• Date Range Scroller
• Tools/Basic Interface Link
• Events List
• View Switch
• Calendar Selector
• Search
• Mini Calendar
• Layer Selector
• Login List
• Calendar List
• Provides three additional Views

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General Calendar Elements Views

• A View is the manner in which information is
  displayed
• The Advanced Interface provides four different
  View options
• Today
• This Week
• This Month
• Event List

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General Calendar Elements Views - Today View

• Click on the Today icon to view a single day
• Good for small or personal calendars
• Good for calendars that dont have very many
  simultaneous events
• Note the color coded blocks

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General Calendar Elements Views - Week View

• Click on the Week icon to view a weeks worth of
  activities
• Seven-day grid
• Shows only start times and event titles
• Note color coding of start times

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General Calendar Elements Views - Month View

• Click on the Month icon to view a months worth
  of activities
• Laid out like a wall calendar
• Shows only start times and event titles
• Note color coding of start times
• Can become very large for some calendars

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Personal Calendar

• All members of the OSU community who possess a
  valid ONID Network ID have their own personal OSU
  Events Calendar.
• Personal calendars are automatically generated,
  you do not have to request one.
• The personal calendar works in exactly the same
  way as the big, shared calendars that departments
  use. With your personal calendar, though, you
  are automatically the administrator.
• This is a good place to start learning

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Personal Calendar Logging In

• To log in
• Go to your personal calendar at
  http//calendar.oregonstate.edu/yourONIDusername
• Locate the Login link and click it
• Log in to ONID

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Personal Calendar Configuration Preferences
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• The first thing well do, just so were all on
  the same page, is learn how to set Preferences
• If youre still in the Basic Interface, click on
  the Advanced Interface link
• Click on the Day View
• Click on the Preferences link

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Personal Calendar Configuration Preferences -
Editing

• Set the following Preferences
• Interface field Advanced
• Selects what interface will show, by default,
  after login Basic or Advanced
• Default View field List (day)
• Selects what view to display, by default, after
  login Day, Week, Month, or List
• E-Mail Address field Your e-mail
• Required if user wants e-mail notification of
  calendar activity
• E-Mail Frequency field Daily
• Selects how often user will receive e-mail
  regarding account Hourly, Daily, or Weekly
• Hide Empty Layers box Blank
• Automatically hides any inactive layers
• Day Begin/End fields 0800, 1700
• Times that users day begins and ends, in
  military time
• Click the Save Preferences button

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Note Feel free to change these settings after
the workshop exercises are completed.
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Personal Calendar Configuration Preferences
Confirmation

• After the Preferences are successfully submitted,
  a confirmation message will appear
• Click on the Personal Calendar link to view your
  new settings

Click on the Personal Calendar link
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Personal Calendar Configuration Details

• All Event Calendars have customizable Details.
  Lets take a look at the ones specific to our
  personal calendars.
• Click on the Details link, in the upper left
  corner.

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Personal Calendar Configuration Details -
Editing

• The Long Name, Short Name, and Access fields are
  set, by default.
• A Description and Contact Information can also be
  added.
• Click on the Edit link in the upper left corner.

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Personal Calendar Configuration Details
Editing Calendar Information

• Most of the fields in the Calendar Information
  group can be edited, if needed.
• The only exception is the Short Name, which is
  actually part of the URL for your calendar.
  Changing this will break your calendar.
• After all information is entered, scroll down and
  click the Save button.

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Personal Calendar Configuration Preferences
Editing Confirmation

• An update confirmation will appear upon the
  successful submission of your calendar
  information.
• Click the Personal Calendar link to return to the
  front of your calendar.

Click on the Personal Calendar link
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Personal Calendar Event Management

• Now that we have some basic calendar
  configuration out of the way, lets move on to
  some event management.

• The following segment will focus on how to
• Submit an Event
• Edit an Event
• Copy an Event
• Create a Recurring Event
• Delete an Event

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Personal Calendar Event Mgmt Submit Event

• To submit a new event to your calendar
• Click on the Submit New Event to This Calendar
  link in the upper left corner
• Note there are a few other ways to submit an
  event, but this is the most straightforward

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Personal Calendar Event Mgmt Submit Event
Title, Time, Description

• A rather long Submit Event screen will appear.
  Well start with the top part
• Title Required
• Enter a Title of your choice
• Subtitle
• Start Date Required
• Enter tomorrows date
• Start Time
• Set to 1100 am
• End Date Required
• Enter tomorrows date
• End Time
• Leave at the default 1200 pm
• All Day Event
• Leave at the default No
• Repeat
• Leave at the default No
• Description
• Enter a brief description

Click the calendar icon for a pop up calendar
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Click the clock icon for a pop up time entry tool
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Personal Calendar Event Mgmt Submit Event
Location Cost Information

• Enter the Location Cost Information
• Corvallis Campus Location
• Enter a location of your choice
• Other Location
• Enter a secondary location, if desired
• Room
• Street Address
• City
• State
• Cost
• Clicking on the Free link will auto-fill the Cost
  field with the word Free
• Note All of this information, by default, is not
  required

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Personal Calendar Event Mgmt Submit Event
Contact Information

• Enter the Contact Information this may or may
  not be you
• Contact Name
• Contact Phone
• Contact Email
• Contact Department
• Note All of this information, by default, is not
  required

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Personal Calendar Event Mgmt Submit Event
Associated Calendars

• Select any associated Calendars
• Calendar Required
• By default, this is the calendar youre currently
  logged into
• Additional Calendar(s)
• My Calendars
• Featured Calendars
• Public Calendars
• OSU This Week
• Events submitted to a featured OSU calendar will
  be considered for publication in OSU This Week
• Click the Continue button

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Personal Calendar Event Mgmt Submit Event
Event Details Preview

• An Event Details Preview screen appears
  containing the information entered.
• To change the event, click the Edit button
• To cancel the event, click the Cancel button
• To submit the event to your calendar, click the
  Submit button

To change the event, click Edit. To cancel the
event, click Cancel. To add the event to your
calendar, click Submit.
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Personal Calendar Event Mgmt Submit Event -
Approval Confirmation

• Upon the successful submission of the event, an
  approval confirmation message will appear.
• Click the Personal Calendar link to return to the
  main page of your calendar and view the
  submission.

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Personal Calendar Event Mgmt Using the
Mini-Calendar

• Earlier, in our Preferences, we set our default
  View to the List (day) view. What we will see on
  the screen will be todays events, in a list
  format.
• Note the Mini-Calendar, at the right side of the
  screen, though. It indicates that something is
  occurring tomorrow.
• Click on tomorrows date.

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Personal Calendar Event Mgmt Viewing an
Events Details

• Tomorrows events will show, including the event
  we have just submitted.
• To view the Event Details, click on the event
  title.

Note that the Event Details screen looks exactly
like the Preview screen we saw earlier.
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Personal Calendar Event Mgmt Edit an Event

• To edit the event, click the Edit link in the
  upper left hand corner.
• A familiar process will occur
• The Submit Event screen will appear
• Make a change or two and then click the Continue
  button
• The Event Detail Preview screen will appear
• Click the Submit button
• A revision confirmation message will appear

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Personal Calendar Event Mgmt Copy an Event

• Sometimes there might be a need to copy an event
  which has similar data, but, for example, does
  not recur on a regular interval.
• Events can be copied, but the feature is only
  available on the screen immediately after a
  submission or revision.
• To copy an event, click the Copy This Event button

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Personal Calendar Event Mgmt Alter Copy
Information

• The Submit Event screen appears, as were
  accustomed to
• Change the Start Date and End Date to a later
  date
• Click the Continue button at the bottom of the
  screen
• The Event Details Preview screen will appear, for
  review
• Click the Submit button
• An approval confirmation message will appear

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Personal Calendar Event Mgmt Select an Event
to Recur

• Weve already copied one event.
• Lets revise it a bit further by adding
  recurrence to it.
• On your Mini-Calendar, click on the second event
  you created
• Click on the title of your event to open the
  Event Details

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Personal Calendar Event Mgmt Entering
Recurrence Information

• Look down the page a bit to the Date and Time
  section
• Ensure that your Start Date and End Date are the
  same date
• In the Repeat section, click on the Yes option
• Enter a 1 in the field
• Select Week(s) from the drop down menu
• The Weekly Repeat section will open, select the
  appropriate day
• In the Repeat Ends section, select the On Date
  option and enter a date about a week out
• Click the Continue button

The Start Date and the End Date must, generally,
be the same date.
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Personal Calendar Event Mgmt Recurring Event
Preview

• In the Event Details Preview, youll notice a few
  differences
• The recurrence will be summarized
• A list of Recent Occurrences will be shown
• This will show up to seven recurrences at a time
• Click the Submit button

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Personal Calendar Event Mgmt Recurring Event
Weirdness

• The issue shown at left, using the Month view, is
  an example of a recurring event gone wrong.
• What could have caused this to happen?
• How can this be fixed?

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Personal Calendar Event Mgmt Cause of
Recurrence Issue

• The issue in our previous problem was caused by
  an incorrect End Date entry in the Event
  Submission, coupled with a second End Date
  entered in the Repeat Ends group.
• This is a rather common error which is very easy
  to fix.
• Just correct the End Date and submit the revision.

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Personal Calendar Event Mgmt Now You Do It
Create Recurrence Issue

• Create this stack up issue, yourself, to see how
  it looks on your calendar.
• Open up the recurring event you recently created.
• Alter the End Date so that its incorrect, at
  least a week or more later than your Start Date.
• In the Repeat section check the Yes option and
  every 1 Day(s) from the drop down menu.
• In the Repeat Ends section, enter the same ending
  date in the End On Date field.
• Approve it through, and then take a look at your
  calendar in Month View. If youve set your End
  Date for more than a month out, look in the
  following months as well.
• When youre finished examining it, fix it.

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Personal Calendar Event Mgmt Delete Event

• Deleting an event is fairly straightforward
• Locate the first event you submitted
• Open the Event Details
• Click on the Delete link next to your calendars
  name

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Personal Calendar Event Mgmt Deletion Approval

• A warning screen will appear. Dont let this
  message worry you, as we havent discussed
  primary calendars yet.
• Just click on the Delete button.
• A deletion confirmation message will appear.

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Shared Calendars

• A shared OSU Events Calendar
• Has more than one User
• May have more than one Administrator
• May work in conjunction with other calendars

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Shared Calendars Request a Shared Calendar

• To request a shared calendar, just go to the
  following URL http//oregonstate.edu/cws/calendar
  /calendar-request
• The following data is requested (data with an
  asterik is required)
• Your Name
• Your E-Mail
• Your Phone
• Your Department/Organization
• Display Name
• Short Name
• Description
• Calendar Type
• Regular/Shared
• Parent
• Child
• Parent Calendar Name

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Shared Calendars Request a Shared Calendar
Relevance of Required Fields
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Shared Calendars User Mgmt Access Levels and
Permissions

• Shared calendars differ from personal calendars
  regarding Access Levels
• Access levels assigned at Administrators
  discretion
• Being a member of a department or group does not
  automatically provide admin access to that
  department or groups calendar
• Being an administrator on another web application
  (such as Drupal) does not automatically grant
  admin privileges for the calendar
• Please note that personal calendars do have the
  ability to set Access Levels as well, but this is
  not commonly used as personal calendars are
  typically intended for one person.

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Shared Calendars User Mgmt Add a User
1

• To add a user to a shared calendar
• From the main calendar page, click on the Manage
  link in the upper left corner
• In the Username field enter cws_tr01
• In the Access field select User
• Click the Update Users button
• An access confirmation message will display

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Shared Calendars User Mgmt Remove a User

• To remove a user
• From the main calendar page, click on the Manage
  link in the upper left corner
• Select the Remove checkbox in the cws_tr01 row
• Click the Update Users button
• A removal confirmation message will display
• Now add cws_tr01 back on again with a User access
  level.

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Shared Calendars Event Mgmt Approval Queue

• By default, when a user creates an event on a
  calendar that he or she administers, the Approve
  On All My Calendars box is checked and the users
  event will never have to sit in the Approval
  Queue.
• If the user is managing a small calendar, this
  typically isnt a problem.
• With larger calendars, though, the Approval Queue
  is a necessary and valuable tool that helps keep
  a multi-user calendar organized and consistent.
• If an Administrator elects to not receive e-mail
  notifications, this queue could stack up
  indefinitely with pending events.

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Shared Calendars Event Mgmt Approval Queue
Notifications

• To adjust notifications of Approval Queue
  activity, do the following
• Click on your Preferences link
• Select an E-mail Frequency
• Hourly
• Daily
• Weekly
• Click the Save Preferences button
• An update confirmation displays

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Shared Calendars Event Mgmt Approval Queue
Viewing

• To view the Approval Queue
• From the shared calendar main screen, click the
  Manage link in the upper left corner.
• The Approval Queue resides above the User Access
  List. If any events are pending, they will
  appear in a list.
• Click on a single item to open one event, or
  select multiple events and click Manage Selected
  to work with batch items.

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Shared Calendars Event Mgmt Approval Queue
Approving Submissions

• To take action on a pending event
• Review the provided information
• Select an action
• Nothing
• Approve
• Reject Delete
• Reassign Ownership
• Enter a Comment, if desired
• Note this comment is not returned to the user,
  it is logged in the database
• Click the Submit button
• An approval confirmation displays

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Shared Calendars Event Mgmt Approval Queue
Event Added

• When the event is approved, it will be added to
  the calendar display.

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Shared Calendars Event Mgmt Editing Events

• To Edit an event
• From the shared calendar main view, click on the
  event link to open the Event Details
• From the Event Details, click on the Edit link in
  the upper left corner

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Shared Calendars Event Mgmt Delete Events

• To Delete an event
• From the main view, click on the event link to be
  deleted, to open the Event Details
• From within the Event Details, locate the
  calendar the event appears on and click the
  Delete link next to it

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Shared Calendars Event Mgmt Multiple
Submissions

• A multiple submission is when an event has been
  submitted to more than one calendar.
• Multiple submissions are very common on shared
  calendars. Often times an event may relate to
  more than one specific group.
• There are some important things to consider when
  creating a multiple submission, though, which
  include
• Primary and Secondary relationships
• Approval control
• Event spam
• Pending Approval Report

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Shared Calendars Event Mgmt Multiple
Submissions Primary Secondary Relationships

• The Primary Calendar is the one which an event
  originates from
• Only one Primary Calendar exists for any given
  event
• All event edits must occur on the Primary
  Calendar and be resubmitted to the Secondary
  Calendars
• Events are Deleted from Primary Calendars but
  only Removed from Secondary ones
• If an event is Deleted from a Primary Calendar,
  it will also be Removed from all Secondary
  Calendars as well
• If an event is Removed from a Secondary Calendar
  it does not affect other calendars

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Shared Calendars Event Mgmt Multiple
Submissions Approval Control

• Different calendars usually have different
  administrators.
• If you submit an event to a Secondary Calendar
  that you are not an admin on, the approval
  control goes to that admin for their own
  calendar.
• Some admins may elect not to approve an item
  submitted to their calendar. They have the right
  to do this.

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Shared Calendars Event Mgmt Multiple
Submissions Event Spam

• Event spam occurs when multiple submissions are
  made to calendars which may not be related to the
  event.
• While this, in itself, is typically harmless, it
  can be annoying.
• It can also come back to haunt the administrator
  of the Primary Calendar responsible for the spam

Scenario OSU Film students have worked in
conjunction with the College of Science to create
a documentary about Linus Pauling. The College
of Science wants to announce it on several
different calendars within the system. Which
ones are probably the most appropriate? The
least?
OSU Events Academic Calendar OSU Events
Admissions Tours OSU Events Alumni Events OSU
Events Athletics OSU Events Conferences /
Workshops OSU Events Diversity OSU Events
Exhibits OSU Events Festivals / Cultural
Events OSU Events Lectures / Seminars OSU
Events Music OSU Events other OSU Events
Recreational Sports OSU Events Student
Activities OSU Events Theater / Film
College of Business College of Education College
of Engineering College of Forestry College of
Health Human Sci College of Liberal
Arts College of Science Univ. Housing
Dining OSU-Cascades Campus OSU Libraries Financial
Aid
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Shared Calendars Event Mgmt Multiple
Submissions Pending Approval Report

• Every calendar user has an option that can be set
  in their Preferences which provides e-mail
  notifications regarding actions on events.
• When events are submitted to Secondary Calendars,
  and left to sit in the Approval Queue, the
  Primary Calendar admin using e-mail notification
  will receive a regular report on pending
  approvals.

This is just a tiny piece of a very big
report. This particular report had 48 pending
events on it from various calendars throughout
the system, some were more than a year
overdue. If printed, this report would have taken
up just over 30 pages. We would like to avoid
this.
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Shared Calendars Event Mgmt Multiple
Submission New Event

• To submit a new event to multiple calendars
• From the shared calendar main view, click the
  Submit New Event To This Calendar link in the
  upper left corner
• Complete all necessary information for the event
  itself, then, at the bottom of the form, select
  the Additional Calendar(s) desired
• Click the Continue button

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Shared Calendars Event Mgmt Multiple
Submission New Submission Approve New Event

• When the Event Details Preview screen appears
• Preview the information, note the two calendars
  now showing at the middle of the screen
• Click the Submit button
• An event approval confirmation appears

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Shared Calendars Event Mgmt Multiple
Submission Existing Event

• If an event currently exists
• From the main screen of the shared calendar,
  click on the desired event link to open the Event
  Details
• Select a calendar from the Submit This Event to
  an Additional Calendar drop down menu
• Click the Add button
• An addition confirmation message will appear

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Shared Calendars Event Mgmt Multiple
Submissions Additionally

• Multiple submissions can get tricky, especially
  when you have a busy calendar that has multiple
  administrators and multiple items both coming in
  and going out.
• There are certain scenarios that can get tricky.
  For example
• On any given calendar, Administrator 1 creates an
  event and submits it to multiple other calendars.
• A change occurs regarding one of the other
  calendars and Administrator 2 must handle it.
  Administrator 2 can completely remove the event
  from all calendars, but can not delete just one
  of the multiple submissions. Its an all or
  nothing venture.
• While multiple submissions can be useful,
  sometimes there are better ways to handle certain
  situations, such as by using Layers, which well
  talk about soon.

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Shared Calendars Event Mgmt Primary Calendar
Reassignment

• There may come a time when an event should have a
  different calendar as its Primary.
• Examples of when this may occur include
• Duties shift from one person to another, but the
  event (such as a meeting) still occurs at the
  same time and place
• An event may have mistakenly been submitted with
  a personal calendar as the Primary (or vice
  versa)
• New events do not have to be recreated from
  scratch. Instead, they can simply be reassigned
  so that another calendar is the new Primary one.

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Shared Calendars Event Mgmt Primary Calendar
Reassignment Open the Event for Editing

• To reassign the Primary Calendar
• From your Primary Calendar main view, click on
  the event to be reassigned
• From the Event Details screen, click on the Edit
  link in the upper left corner

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Shared Calendars Event Mgmt Primary Calendar
Reassignment Submit a Revision

• When the form opens
• Scroll to the bottom of the screen and click the
  Continue button
• A preview of the Event Details screen will
  appear, scroll down and uncheck the Auto-approve
  on My Calendars box
• This is fundamental, as the change must occur
  from within the Approval Queue
• Click the Submit button

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Shared Calendars Event Mgmt Primary Calendar
Reassignment Open the Event Manager

• An event revision confirmation message will
  appear
• Click on the calendar link in the My Calendars
  block
• When the calendar view opens, click on the Manage
  link in the upper left corner

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Shared Calendars Event Mgmt Primary Calendar
Reassignment Reassign Ownership

• The Approval Queue will appear with your revised
  event listed
• Click on the event in the Approval Queue list to
  open it
• Click the Reassign Ownership button
• Select a Secondary Calendar from the list to
  assign ownership to
• Click the Submit button
• Remember, if you are not an admin on the newly
  assigned calendar, the event will go to the new
  calendars Approval Queue and wont show until
  its approved

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Shared Calendars Layered Calendars
Layers are a fantastic, flexible tool which can
often be used in place of a multiple submission.
This can free up the control issue we often
encounter when multiple submissions are used. An
anatomical overlay book is a good example of how
layers work. Each layer is its own, individual
calendar, often under control of a separate
admin, but a View of each calendar can be placed
over other calendars to show where and how events
are stacked against each other.

• There are three different ways you can apply the
  use of layers to a shared calendar
• Your personal calendar as a layer
• A public calendar as a layer
• Someone elses personal calendar as a layer

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Shared Calendars Layered Calendars Your
Personal Calendar as a Layer

• If you are an admin of a shared calendar, adding
  your personal calendar as a layer to a shared one
  is simple
• From the main view, click on the Detail link in
  the upper left corner
• From the Calendar Details screen click the Edit
  link in the upper left corner

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Shared Calendars Layered Calendars Your
Personal Calendar Layer Add a New Layer

• After the Edit screen opens
• Scroll down to the bottom of the page and select
  your personal calendar from the Add New Layer
  drop down menu
• Select a color key from the Color drop down menu
• Click the Save button

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Shared Calendars Layered Calendars Your
Personal Calendar Layer Layer Added

• A calendar update confirmation will appear, from
  here
• Click on the shared calendar link in your My
  Calendars group
• Note the Layered Calendars group your new layer
  should be shown beneath the main calendar name
• Click on the Month View icon

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Shared Calendars Layered Calendars Your
Personal Calendar Layer Details

• From within the Month View of the shared
  calendar
• Note that the Layered Calendars group is now at
  the bottom
• This arrangement is similar for the Week View as
  well
• Note the color coding used for events the color
  you picked when adding your layer will show next
  to all of your events

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Shared Calendars Layered Calendars Public
Calendar

• Its at this point where the concept of public
  versus private calendars comes into play.
• A public calendar is one that a general audience
  has access to view.
• The Main OSU Events Calendar is public
• A private calendar is one that can be viewed by
  invitation only.
• All personal calendars, by default, are private
• How to tell if something is public or private?

• If it shows in your calendar drop down menu
  within the Featured or Public groups, its
  public, otherwise, its private

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Shared Calendars Layered Calendars Public
Calendar Edit Details

• From the main view of the shared calendar
• Click on the Details link in the upper left
  corner
• From the Calendar Details screen, click on the
  Edit link in the upper left corner

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Shared Calendars Layered Calendars Public
Select the Public Calendar

• After the Edit screen opens
• Scroll down to the bottom of the page and select
  the desired public calendar from the Add New
  Layer drop down menu
• Select a color key from the Color drop down menu
• Click the Save button
• A calendar update confirmation will appear
• Click on the shared calendar link in your My
  Calendars group

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Shared Calendars Layered Calendars Public
Calendar Added

• Note how the layers can be toggled on and off.
• This feature is particularly useful for comparing
  shared resources

Additionally, multiple public calendars can be
added
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Shared Calendars Layered Calendars Personal
Calendar Sharing

• Since personal calendars are private, by default,
  the Admin of the shared calendar must be given,
  at a minimum, Read Only access to the users
  personal calendar to add him or her as a layer.

If access is set to Read Only, the Admin can not
submit events they can only view the
information contained within the calendar.
Additionally, other users who wish to view the
layer of a personal calendar must also be granted
Read Only access to the layered
calendar. Following is a brief refresher on how
to add a user to a personal calendar.
77
Shared Calendars Layered Calendars Personal
Calendar Sharing Providing Access Permission

• On the other users calendar, he or she must
• From their personal calendar main view, click the
  Manage link in the upper left corner
• Add the Username of the shared calendar Admin
• Set the Access to READONLY, at a minimum
• Click the Update Users button
• An access confirmation message will show

1
2
3
4
5
78
Shared Calendars Layered Calendars Personal
Calendar Sharing My Calendars

• The Admin can tell when he or she has been added
  to a calendar when that particular calendar shows
  up in his or her My Calendars group.
• From this point on, the Admin can add the Users
  calendar as a layer
• From the main view of the Admins account, click
  on the shared calendar link

1
79
Shared Calendars Layered Calendars Personal
Calendar Sharing Open Calendar Details

• To add the users calendar as a layer, do the
  following
• From the shared calendar main view, click on the
  Details link in the upper left corner
• From within the Calendar Details screen, click on
  the Edit link in the upper left corner

1
2
80
Shared Calendars Layered Calendars Personal
Calendar Sharing Edit Calendar Details

• After the Edit screen opens
• Scroll down to the bottom of the page and select
  the desired user calendar from the Add New Layer
  drop down menu
• Select a color key from the Color drop down menu
• Click the Save button
• A calendar update confirmation will appear
• Click on the shared calendar link in your My
  Calendars group

1
2
3
4
5
81
Shared Calendars Layered Calendars All Layers
Activated

• As can be seen at right, when all layers are
  active, the calendar grows very busy.
• At times, you may need to view several different
  calendars together all at once to get an idea of
  the big picture, but

82
Shared Calendars Layered Calendars Layers
De-Activated

• when you only need to view one or two calendars
  at a time, you have the option of thinning things
  out.
• This is the great advantage that the Layers
  feature provides.

83
Conclusion

• This completes the OSU Events Calendar tutorial.
  For additional tutorials, please visit WebTrain,
  the CWS web publishing training site, at
• http//oregonstate.edu/cws/webtrain
• To request an OSU Event Calendar on-line, go to
• http//oregonstate.edu/cws/calendar/calendar-reque
  st
• To view and register for any additional CWS
  Workshops, visit the Professional Development
  Central Registration site at
• http//oregonstate.edu/cws/register
• To submit a Help Ticket on-line, go to
• http//oregonstate.edu/cws/contact