PowerPoint and Public Speaking: What you need to know

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PowerPoint and Public Speaking What you need
to know

• Marcy B. Waldinger, MHSA
• Aisha T. Langford, MPH
• Emerging Leaders Program

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Presentation Outline

• PowerPoint Tips
• Public Speaking Tips
• Discussion

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PowerPoint Quote

• The audience has come to hear you, not merely
  to stare at images tossed onto a screen. Build a
  strong PowerPoint program, but make sure that
  your spoken remarks are no less compelling.
  "PowerPoint doesn't give presentations
  PowerPoint makes slides.
• Matt Thornhill, president of Audience First.

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PowerPoint Guidelines

• Uncluttered slides
• No more than 5 lines
• Good text contrast
• Large enough font
• Be prepared to improvise in case of technical
  difficulties!!!!

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PowerPoint Tips

• Have compelling material
• Keep it simple
• Minimize numbers in slides
• Don't be a parrot
• Time your remarks

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PowerPoint Tips

• Give it a rest
• Use vibrant colors
• Use various images, videos, cartoons, graphics
• Distribute handouts at the end
• Edit ruthlessly, then let someone else review

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Adequate Color Contrast

• Bad
• Hard to read
• Hard to read
• Hard to read

• Good
• Much better!
• Much better!
• Much better!

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Font

• Sizes 28 32 are easy to read
• Use plain fonts (e.g. Times New Roman, Arial)
• Avoid fancy script fonts
• -Hard to read
• -Harder to read
• -Im dizzy

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Avoid Using All CAPS

• ALL CAPS ARE HARD TO READ
• ALL CAPS IN E-MAIL SHOUTING!!!
• Vs.
• All caps are hard to read
• All caps in e-mail shouting

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Graphics

• Be thoughtful about CLIP ART graphics
• Some can appear amateur and unprofessional

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Graphics

• Utilize JeanAnn Davidson, UMHS graphic designer
• Websites for stock photos
• -Jupiter Unlimited (free images)
  www.jiunlimited.com
• -IStock Photo (low cost images)
  www.istockphoto.com

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Sample of a JeanAnn Creation
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Sample from IStockPhoto.com
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More exciting images Normal colon vs. colon with
polyp
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Mammogram with cancerous lesion
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Graphics

• Avoid photos as backdrops
• Text is hard to read
• Distracting

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Keep Charts Simple
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More PowerPoint Tips

• Animation can be useful, but may crash slide show
• Dont use the auto-advance slide feature
• Film clips and music can enhance presentations
• Make slides into PDF if sharing electronically
• Cite references

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Most Common PowerPoint Complaints

• Reading slides
• Text too small
• Full sentences instead of bullet points
• Moving/flying text or graphics

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Most Common PowerPoint Complaints

• Annoying sounds
• Overly complex diagrams or charts
• -Give full-page hard copy of charts or
• -Break them up
• Bad color choices

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Public Speaking Icebreaker

• If you could be any public speaker (famous or
  not),
• who would it be and why?

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Public Speaking Guidelines

• Control fillers like Uhhmns and Ahhs
• Error on the side of brevity vs. length
• Respect time restraints
• Pace yourself and speak slowly
• Enunciate your words and project your voice!

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10 Public Speaking Tips

• Know your audience
• Know your material
• Know the room
• Practice
• Relax

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10 Public Speaking Tips

• Visualize yourself giving your speech
• Realize that people want you to succeed
• Dont apologize
• Concentrate on the message not the medium
• Gain experience

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Public Speaking Tips

• Keep good eye contact
• Smile
• Express emotion
• Avoid distracting mannerisms (fidgeting, lip
  biting, etc.)

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Public Speaking Tips

• Create an elevator speech for impromptu
  introductions
• 15 -30 seconds, 100 - 150 words to describe
• 1. What the product or service is
• 2. What it does for the buyer/consumer (e.g.
  the benefits).
• 3. Who you are

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Public Speaking Tips

• Tell a story if appropriate
• Stay true to your personality
• Make gestures convincing
• Vary your speaking position

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10 Biggest Public Speaking Mistakes

• Starting with a whimper
• Attempting to imitate other speakers
• Failing to work the room
• Failing to use relaxation techniques
• Reading a speech word for word

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10 Biggest Public Speaking Mistakes

• Using someone elses stories
• Speaking without passion
• Ending a speech with questions and answers
• Failing to prepare
• Failing to realize that speaking is an acquired
  skill

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General Issues in Presenting

• Minimize distractions
• -Turn off your cell phone and pager
• -Jingling keys
• -Change in pocket
• -Swaying
• Dress for credibility
• Comfort using a podium and microphone

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General Issues in Presenting

• Managing the audience
• -Setting expectations about scope of talk
• -Fielding questions
• -Looking out for side conversations
• If you dont have an answer, say so, then give
  an
• appropriate resource or promise to get back to
  them.

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General Issues in Presenting

• Important Questions to Ask
• What AV equipment will be provided?
• How much time will I have?
• How many people do you expect?
• What is the desired theme for the talk?
• Who else is presenting on the program?
• Will there be a podium?

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Remember

• Prepare
• Practice
• Present

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Public Speaking Resources

• Toastmasters International
• www.toastmasters.org
• Toastmasters meetings are comprised of
  approximately 20 people who meet weekly or
  bi-weekly for an hour or two. Participants
  practice and learn skills by filling a meeting
  role. There is no instructor instead, each
  speech and meeting is critiqued by a member in a
  positive manner, focusing on what was done right
  and what could be improved.

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Public Speaking Resources

• The Toastmasters website has information on
• -Giving a Eulogy
• -Toasting Tips
• -Presenting an Award
• -Accepting an Award
• -What You Should Have Said
• -Business Presentations
• -The 10 Commandments of Communication

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Public Speaking Resources

• Books
• In The SpotLight, Overcome Your Fear of Public
  Speaking and Performing by Janet E. Esposito
• Public Speaking (8th Edition) by Michael Osborn,
  Suzanne Osborn and Randall Osborn
• The Exceptional Presenter A Proven Formula to
  Open Up and Own the Room by Timothy J. Koegel

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Public Speaking Resources

• Books
• How to Leave Your Audiences Begging for More by
  Chris King
• 101 Secrets of Highly Effective Speakers, Caryl
  Rae Krannich Ph.D.
• Great Session Openers, Closers, and Energizers
  Quick Activities for Warming Up Your Audience and
  Ending on a High Note by Marlene Caroselli

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Public Speaking Resources

• U-M workshops and classes
• Center for the Education of Women
• EMU and Washtenaw colleges
• Ann Arbor and Ypsilanti District Libraries
• The Human Face, a BBC documentary narrated by
  John Cleese

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Presentation Information Sources/References

• Presenting with PowerPoint 10 dos and don'ts
  Microsoft Small Business Center website
• 10 Tips for Public Speaking and 10 Biggest
  Public Speaking Mistakes
  Toastmasters International
  website
• How to Deliver an Effective Presentation
  handout by Louise August Jean Waltman
  Center for the Education
  of Women, Ann Arbor