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DARS Exceptions

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Title: DARS Exceptions


1
DARS Exceptions
  • (The Reference Guide)

May 2008
2
What is a DARS Exception?
  • This capability enables an advisor (or other
    authorized person) to make changes to an
    individual student's academic program and to have
    them automatically applied by DARS. DARS
    exceptions can provide special information to the
    audit for an individual student such as waiving
    credits or courses and/or completion of
    particular requirements/sub-requirements for
    which the exact course criteria have not been met.

3
Exception Types
  • Requirement Complete (RC) forces a requirement
    or sub-requirement complete
  • Substitute Course (SC) - Places a course into a
    sub-requirement with a pseudo course

4
How to add a RC Exception?
  • a) Click on the Exceptions tab from the menu bar
    to select Add Exception.
  • b) Under the Exception Code column, click on the
    exception for RC to display form.

a
b
5
RC Exception(Complete required information
circled below on Exception form)
  • Use the drop down menu for the Requirement Name
    field to identify the appropriate pseudo course
    abbreviation. Enter the location of where
    exception should reside on students DARS in
    Pseudo Course Name field.
  • Enter the effective semester of that exception
    (i.e., YYYY36 for fall, YYYY03 for spring, YYYY20
    for summer I or YYYY26 for summer II). YYYY
    refers to year entry.
  • Enter text in note and memo fields as a reference
    to why exception is being posted and possibly who
    approved exception. Fields are free formatted.
  • Enter authorization code and date exception was
    posted. Authorization code is typically your
    initials (i.e., Sheila D. Brogden SDB is the
    authorization code).
  • Click the SaveAdd button to save exception.

a
b
c
d
e
6
Check the RC Exception by clicking View
Exceptions from the menu bar
7
Run a new audit to view Exception on the
students DARS
- 1) REQUIRED ENGLISH COURSES -
4 COURSES TAKEN FL06 ENGLISH
0115 3.0 A SURVEY ENG LIT 1660-1900
FL06 ENGLISH 0117 3.0 A- SURVEY OF AMER LIT
II SP07 ENGLISH W100 3.0 A- INTRO TO
ENGLISH STUDIES FL07 ENGLISH 2201 3.0 A
SURVEY ENG LIT BEG-1660 SP08 ENGLISH 2301
0.0 CP SURVEY OF AM LIT I NEEDS
1 COURSE SELECT FROM ENGLISH
2301 - 2) REQUIRED UPPER-LEVEL ENGLISH COURSES
(2000 LEVEL) - 1
COURSE TAKEN FL06 ENGLISH W103 3.0 TR
ENGLISH COMP
COM111 BUCKS COUNTY COMMUNIT SP08 ENGLISH
2296 0.0 CP CREATIVE WRITINGFICTION
NEEDS 2 COURSES SELECT
FROM ENGLISH 2000 TO 2999 - 3) REQUIRED
UPPER-LEVEL ENGLISH COURSES (3000 LEVEL) -
NEEDS 3 COURSES SELECT
FROM ENGLISH 3000 TO 3999 4) REQUIRED 4000
LEVEL SENIOR SEMINAR ENGLISH COURSE -
1 COURSE TAKEN SP08
ENGLISH-4 0.0 RC
Exception posted correctly!
8
How to add a SC Exception?
  • a) Click on the Exceptions tab from the menu bar
    to select Add Exception.
  • b) Under the Exception Code column, click on the
    exception for SC to display form.

a
b
9
SC Exception(Complete required information
circled below on Exception form)
  • Use the Course Entry Masking field to select
    the appropriate department abbreviation (see the
    next slide for an explanation). Enter completed
    course (departments name and four
    character/digit course number) taken by student
    either at Temple or in transfer. Students
    course list must display the course.
  • Use the drop down menu for the Requirement Name
    field to identify the appropriate pseudo course
    abbreviation. Enter the location of where
    exception should reside on students DARS in
    Pseudo Course Name field.
  • Enter the semester that course was completed or
    transferred into Temple (i.e., YYYY36 for fall,
    YYYY03 for spring, YYYY20 for summer I or YYYY26
    for summer II). YYYY refers to year entry.
  • Enter text in note and memo fields as a reference
    to why exception is being posted and possibly who
    approved exception. Fields are free formatted.
  • Enter authorization code and date exception was
    posted. Authorization code is typically your
    initials (i.e., Sheila D. Brogden SDB is the
    authorization code).
  • Click the SaveAdd button to save exception.

a
b
c
d
e
f
10
Course Entry Masking
  • Department name 7 spaces
  • Place a space between department course number
  • Course number 4 spaces
  • Example English C050
  • _ _ _ _ _ _ _ _ _ _ _
  • 1 2 3 4 5 6 7 1 2 3 4
  • M a t h _ _ _ 1 0 1 1

11
Check the SC Exception by clicking View
Exceptions from the menu bar
12
Run a new audit to view Exception on the
students DARS

Exception posted correctly!
13
Contact Information
  • Debbie Bennett-Kenney
  • DARS and Transfer Systems Coordinator
  • dbk_at_temple.edu
  • 1-2976
  • Sheila Brogden
  • DARS Specialist
  • slawson2_at_temple.edu
  • 1-4902
  • Christy Schley
  • DARS Encoder
  • cschle01_at_temple.edu
  • 1-4913
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