Maine Financial and Administrative Statewide Information System MFASIS Upgrade Project

1
Maine Financial and Administrative Statewide
Information System (MFASIS) Upgrade Project

• Agency Interface Status Meeting

May 17, 2006
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MFASIS Upgrade Project

• Agenda
• Integrated Testing
• Certification Criteria
• Check Mailing/Distribution
• Simulated Production Testing
• Interface Testing Schedule
• Securing Data Transmissions
• Next Status Meeting June 21

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Integrated Testing
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MFASIS Upgrade ProjectIntegrated Testing

• Testing in progress May 15 May 26
• BIE training conducted
• PDF files of 20-30 sample check images will be
  provided, let us know if additional images are
  needed
  
• Certification letter will be issued

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Certification Criteria
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MFASIS Upgrade ProjectCertification Criteria

• Agency must meet all certification criteria
  during integration testing
  
• Full size parallel file is FTPd with INF file
• Agency business staff adds BIE entry online
• Detail, INF, and BIE must reconcile
• All documents must process successfully through
  batch cycle
  
• A limited number of checks will be supplied to
  the agency
  
• A payment feedback file will be provided to
  agency
  
• Agency must acknowledge that they can process the
  new payment feedback and vendor/customer files
  
• Agency must review and accept the check output
• Agency must reconcile payment feedback file with
  production file
  
• Formal sign-off (certification letter) must be
  done by Controllers Office and agency

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Check Mailing/Distribution
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MFASIS Upgrade ProjectCheck Mailing /
Distribution

• OIT/DOL printing operation will
• Print Checks
• Fold stock and stuff envelopes
• Prepared for mailing
• Special handling situations will require the
  setting of the vendor disbursement category in
  the vendor component of the GAX or PRC document
  to one of the following values
• MRS Tax refunds requiring special envelopes
• MS DHHS provider payments, courier pickup
• TR Delivery to Treasury for agency pickup,
  requires pre-approval from Controllers Office
  

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Simulated Production Testing
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MFASIS Upgrade ProjectSimulated Production
Testing

• Test of production environment
• Test software modifications
• Test production interface FTP site details will
  be provided in June
  
• All interface partners must provide parallel
  production file
  
• Utilize same guidelines as integrated testing

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MFASIS Upgrade ProjectSimulated Production
Testing contd

• Simulated Production Testing Guidelines
• Use parallel production files
• New vendor and customer crosswalk file will be
  provided the first week of June
  
• Agency will FTP files and email Kishore include
  the date the file was originally processed in
  production
  
• INF control file will be required, must use
  correct unit code
  
• Each interface is assigned a processing date for
  testing purposes (see attached integration
  schedule doc.)
  
• Agency files due no later than at noon (June
  26-30) on their scheduled submission date
  
• INF batch id and import date must reflect
  assigned test date
  
• INF and document file names must reflect assigned
  test date
  

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MFASIS Upgrade ProjectSimulated Production
Testing contd

• Test check distribution category, if appropriate
• Scheduled payment date edit
• Sched. Payment date must be or system date
• Edit will be relaxed to accommodate integrated
  testing
  
• Agency will make BIE entry online
• File and batch id naming conventions must be
  followed
  
• Batch interface processing will be fully tested
• Payment feedback file will be provided
• PDF file of sample checks will be provided
• Simulated production testing of interfaces to be
  completed at the beginning of July

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Interface Testing Schedule
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MFASIS Upgrade Project Interface Testing Timelin
e
Test All Functions
4/19 6/2
Integration Testing
5/15 6/2
Interface Testing
Interface Certification
5/15 6/15
Test All Functions
6/12 7/20
Simulated Production Testing
6/26 6/30
Interface Testing
Review Results
7/1 7/15
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Securing Data Transmissions
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MFASIS Upgrade ProjectSecuring Data Transmissions

• Transactions will be processed through Momentum
  FTP server instead of directly to MFASIS FTP
  
• Directory structure will be exactly the same,
  userids will change.
  
• Scripts will need to be changed so that files are
  transmitted to the Momentum server instead of
  the MFASIS server Information will be provided
  to agencies regarding server name.
• For now Push and Pull from Server May be able
  to automate processes in the future.
  
• Cleanup of outbound feedback files on the
  Momentum server will be the responsibility of the
  agencies, MFASIS will delete inbound files as
  they are used.
• Ability to use different clients such as a free
  client from Momentum, Cute FTP, Move It Buddy,
  and WS/FTP Pro.
  
• Investigating and testing web mailboxes for
  future HTTPS transfers.
  

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MFASIS Upgrade Project

• Next Status Meeting June 21