Committees

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Oakwood Lakes Condominium Unit OwnersAssociation

• 2005 Annual Meeting

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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(No Transcript)
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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Committees

• The heart of our community
• Talents of many needed
• Consider volunteering

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Finance Committee

• Report to OLCUOA Unit Owners
• 24 February 2005
• 2004 Committee Members
• Bob Schnittger, Chair
• Nancy Arulf 
• Howard Converse
• Sharon Morgan
• Dan Vanderwoude

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Accomplishments

• Produced very comprehensive detailed budget
  for 2005, and looked ahead to 2006.
• Moved exterior painting to Reserve Fund to
  better assure future funding.
• Reviewed Miller-Dodson Reserve Study and
  recommended many improvements and clarifications
  prior to Board acceptance of the study.
• Incorporated into Reserve Fund projections and
  the 2005 budget the very complex contribution
  changeover from Fischer to The Landing.

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The Big Picture

• OLCUOA is financially sound.
• Total OLCUOA assets on 31Dec04, including
  Reserve Fund, were 60,387and growing!
• Unit Owner fees should be relatively stable for
  the foreseeable future. 
• The Landing will be contributing 37.50, total
  PUPM, to Operating Budget Reserve Fund.
• The Reserve Fund is out of Intensive Care and
  recuperating nicely!

Per Unit, Per Month
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Special Assessments

• No Special Assessments are planned for 2005.
• The 2004 Special Assessment restored the 2003
  Reserve Fund money used for Operating Expenses.

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The Reserve Fund

• Stood at 49,683 as of Dec. 31st, 2004and
  growing!
• The Reserve Fund Contribution of 38.00/PUPM is
  far below the Reserve Study recommendation of
  75.08/PUPM (more about this later).
• The Reserve Fund Contribution will likely
  increase somewhat in future years

Per Unit, Per Month
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Explanations

• 2004 Budget v. 2005 Budget
• Reserve Study

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2005 v. 2004 Budget

• 2005 Budget up 39 v. 2004, but Unit Owner fee
  is up only 25
• without a Special Assessment!
• Nothing left out of budget, everything was put
  into it.
• Expense projections are as realistic as we can
  make them we hope we guessed high!
• Exterior painting is still on schedule funded,
  but as a Reserve Fund item.
• Snow removal was nearly tripled from 10K to 29K

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2004 v. 2005 Budget
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Reserve Study

• Conducted by Miller-Dodson Associates, a
  professional reserve fund management
  organization.
• Purpose of study was to
• thoroughly inventory capital items
• determine replacement schedule costs (25 years)
• recommend funding level and replacement plan
• We now know what has to be replaced, when and at
  what cost (in todays dollars).
• Reserve study will be repeated every 3-4 years.
• It is a reasonable but not perfect road map.

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Thank You!

• Any questions?
• Any volunteers?

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Building Grounds Committee

• Members
• Dan Vanderwoude Chair
• Nancy Arulf
• Gary Boucher
• Carol Converse
• Walt Gerano
• Fred Kindred
• Chuck Waldemayer

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Discussion Items

• Community maintenance
• Landscaping for rear of units
• Unit owner responsible for watering
• Formal application process
• Application available on website
• Meet 4 to 5 times a year
• Like more community input
• New members always welcome

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Declarations By-laws Committee

• Pam Stephens Chair
• Patti Froelicher
• Pat Monteith
• Bob Schnittger

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Declarations By-laws Committee

• Purpose
• Accomplishments to date
• Revisions posted on Oakwood Lakes web site
• Next step

Community suggestions welcome Committee members
needed
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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Oakwood Lakes

• Clubhouse/Welcome Committee
• Report
• February 2005

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Clubhouse/Welcome Committee

• Members
• Mary Schnittger Chair
• Barb Boucher
• Judy Clark
• Dot Gamble
• Joyce Lappin
• Pat Monteith
• Sue Schellin
• Fred Yauch

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Accomplishments

• Community members no longer need to go through
  Towne Properties for rental or use of the
  clubhouse
• A separate bank account has been set up for the
  clubhouse for the purpose of collection of rental
  fees and provision of clubhouse equipment
• Work is being done to prepare the room off the
  entryway for better use.

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Continued

• Activities
• Welcome packets
• Website and e-mail http//oakwoodlakes.edit
  me.com
• (NOTE theres no www. in the address)

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Old Business

• Paving of Scarlet Oak
• Filed Suit against City in August
• City filed response in late October
• City modified response in early Dec.
• City has not formalized assignment
• Trustees pushing for action

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Old Business

• Review of 2004 Special Assessment
• Recovery of deficit from 2003.Accomplished
• Snow removal cost over runAccomplished
• Vent boot replacement.Accomplished
• Painting of 5 buildings..Accomplished
• Concrete Replacement 1 driveway, 1 entryway,
• 1 trip hazardAccomplished
• Pond erosion control.Accomplished
• Replace fountain electrical panels..Accomplished
• Foundation plantings.To be done
• this spring

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment

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Agenda

• Call to order
• Quorum check
• Proof of meeting notice
• Nomination and election of trustees
• Minutes of previous meeting
• Reports of officers
• Reports of committees
• Unfinished or old business
• New Business
• Election results
• Adjournment