Comprehensive Monitoring ESEA No Child Left Behind

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Comprehensive Monitoring ESEA No Child Left
Behind

• School Year 2005-2006

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Part One--On-site Monitoring for 05-06

• Purpose of Monitoring
• Process and Procedures
• LEAs to be Monitored On-site
• Changes to the On-site Instrument

Christie Lentz Director Budget and Field Services
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Purpose of Monitoring

• Compliance with NCLB
• Program Improvement

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Process and Procedures

• All LEAs will complete the Comprehensive
  Monitoring Instrument, send the original to their
  NCLB consultant, and keep a copy on file.
• On-site monitoring of starred items by an NCLB
  Consultant not assigned to the LEA that is
  selected by the regional NCLB consultant
• Involve all locally appointed NCLB Project
  Directors
• Field Service Consultants will complete
  monitoring review, including random visits to
  participating private schools as well as both
  Title I schoolwides and targeted assistance
  programs.
• All LEA Project Directors and the Director of
  Schools will sign report.
• LEA will have two weeks to resolve minor issues
  of noncompliance.

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Process and Procedures (continued)

• Serious issues of noncompliance will require a
  Compliance Action Plan Agreement signed by the
  Director of Schools and the program directors
  responsible for the program with the compliance
  issue. The Monitoring Team Leader must approve
  this agreement.
• All requirements must be fulfilled by Spring
  2007.
• Categories of Monitoring Report
• Closed
• Closed with suggestions
• Incomplete/Pending Compliance with Approved
  Compliance Action Plan Agreement
• Open

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Process and Procedures (continued)

• Consolidated application will not be approved if
  monitoring compliance issues are not resolved
  (Open status).
• Incomplete Pending Compliance with Approved
  Compliance Action Plan Agreement will result in
  follow-up on-site monitoring the next year.
• Executive Director of Federal Programs will
  communicate, in writing, results of local
  monitoring. The status of the Comprehensive
  Monitoring for each district can be found at
  http//www.tennessee.gov/education/nclb/conapp.
• On-site monitoring will revert to comprehensive
  (total monitoring instrument) if any of the
  following conditions exist
• - LEA is in corrective action
• - An official complaint has been filed with the
  State against the LEA or,
• - A request has been made by the Executive
  Director of Federal Programs.

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2005-2006 LEAs to be monitored on-site

• Upper Cumberland FSCCumberland, Macon, Smith,
  Sumner, Trousdale, Van Buren, White
• Southwest FSCChester, Lexington City, Madison,
  Tipton
• Memphis-Shelby FSCMemphis City
• South Central FSCBedford, Fayetteville City,
  Giles, Marshall, Wayne

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2005-2006 LEAs to be monitored on-site--continued

• Northwest FSCDyer, Dyersburg City, Gibson,
  Huntington SSD, Milan SSD, Obion, Trenton SSD,
  Union City
• Mid-Cumberland FSCDavidson, Dickson, Montgomery,
  Robertson, Stewart, TN School for the Blind
• First TN FSCElizabethton City, Greeneville City,
  Hawkins, Kingsport City, Newport City,
  Rogersville City

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2005-2006 LEAs to be monitored on-site--continued

• East TennesseeAnderson, Blount, Grainger, Knox,
  Monroe, Scott, Sevier, Sweetwater City
• SoutheastEtowah City, Hamilton, McMinn, Polk,
  Rhea

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Why has the instrument changed?

• USDOE Monitoring
• Recent audit and monitoring results
• Other monitoring already completed this year,
  i.e., Budget and Set-asides Family and Community
  Engagement High Priority Title I Monitoring
• Transition to TCSPP from Consolidated Plan

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Changes to the On-site Monitoring Document

• Page 2Documentation sheet for visits to
  participating private schools and to targeted
  assistance and schoolwide Title I programs
• School Name, Category
• Signatures, Titles, Dates
• Pages 314Evidence ColumnNow merged into this
  document (formerly examples of documentation)

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Changes to the On-site Monitoring Documentcontd.

• Page 5General Fiscal Requirements
• 2(a.) Do the inventory records include the
  following data elements funding source vendor
  description serial or ID number year of
  acquisition and cost of federal funds used for
  purchases and location, use and condition and
  any ultimate disposition data (including the date
  of disposal and sale price or method used to
  determine fair market value when applicable)?

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Changes to the On-site Monitoring
Documentcontd.

• 2(c.) Have items purchased, including private
  school items, been appropriately labeled and
  inventoried according to program requirements?
• Page 6
• 6.Did the LEA get addenda approved before
  implementing requested changes in scope on the
  consolidated application?

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Changes to the On-site Monitoring Documentcontd.

• 7. To ensure internal control, does each project
  director sign for expenditures made from his/her
  program?
• 8. The LEA controls funds, materials, equipment,
  and property that support services to private
  school students.
• 9. Materials and equipment purchased by NCLB
  funds located at the private school are properly
  labeled.

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Changes to the On-site Monitoring Documentcontd.

• 10. Contracts with third party contractors are
  approved and monitored by the LEA.
• 11. Invoices from third party contractors list
  instructional costs separate from administrative
  costs.

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Changes to the On-site Monitoring Documentcontd.

• Page 7Transferability
• 4. Does the LEA file an addendum to its
  consolidated application within 30 days of the
  transfer if the transfer resulted in a change of
  the scope of the program(s) affected?
• 5. Does the LEA revise its NCLB consolidated
  budget to reflect the transfer, and does it
  provide a copy of that revised budget to its
  assigned NCLB consultant?

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Changes to the On-site Monitoring Documentcontd.

• Page 8Title I Fiscal Requirements
• 10. High Priority LEAs have budgeted and
  expended 10 of their Title I allocation on
  professional development that targets areas in
  which the LEA has not met AYP. If the entire 10
  has not been expended, the LEA has carried over
  to the next fiscal year the amount remaining and
  budgeted it to meet the professional development
  requirement.

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Changes to the On-site Monitoring Documentcontd.

• Page 8Title I, Part AGeneral Requirements
• 1. Each Title I school has a plan in place that
  contains the required components.
• 2. The LEA has a process in place to regularly
  review both LEA and school plans and for
  including parent input.

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Changes to the On-site Monitoring Documentcontd.

• 4. The LEA meets the requirements of Section 1119
  of No Child Left Behind (NCLB) as it addresses
  the requirements for highly-qualified teachers
  and paraprofessionals. This includes ensuring
  that newly hired teachers and paraprofessionals
  meet the requirements of highly-qualified before
  they are hired.
• 8. The LEA engages in timely and meaningful
  consultation with personnel from participating
  private schools regarding students eligible to
  receive Title I services prior to LEA development
  and implementation of the Title I program
  consistent with Section 1120(b) of NCLB.
• 9. The LEA evaluates the academic progress of the
  private school students participating in the
  program and modifies the program as needed.

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Changes to the On-site Monitoring Documentcontd.

• 10. Private schools students selected for
  services reside in a participating school
  attendance area and meet the multiple academic
  criteria established by the LEA in consultation
  with the private school officials.
• Page 9
• 17. High priority Title I schools have
  implemented a teacher mentoring program.
• 18. The LEA has shared SEA complaint procedures
  with private school officials.
• 19. The LEA provides equitable services to
  private school teachers of participating private
  school students using the required professional
  development set-aside and focusing on meeting
  needs of these students.

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Changes to the On-site Monitoring Documentcontd.

• 20. The LEA provides equitable services to
  private school families of participating private
  school children using the required parent
  involvement setaside to provide activities that
  assist parents in helping their children achieve
  high academic standards.
• 21. Title I services must be in addition to and
  cannot replace or supplant services that would be
  provided by private schools to private school
  participants, in the absence of Title I.
• 22. Title I paraprofessionals work under the
  direct supervision of a highly qualified teacher.

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Changes to the On-site Monitoring Documentcontd.

• Page 9Title I Schoolwide Programs
• 1. Each schoolwide program has a comprehensive
  school improvement plan which addresses the 10
  required elements
• (a.)a comprehensive needs assessment of the
  entire school using data analysis of subgroups as
  referenced in NCLB
• (b.)schoolwide reform strategies with emphasis on
  improved achievement of the lowest achieving
  students
• Page 10
• (c.)instruction by highly qualified staff as
  addressed in NCLB
• (d.)highly quality and ongoing professional
  development activities

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Changes to the On-site Monitoring Documentcontd.

• (e.) strategies to attract highly qualified
  teachers to high needs schools
• (f.) strategies to increase effective parental
  involvement
• (g.) plans for assisting preschool children from
  early childhood programs to elementary school
  programs
• (h.) measures to include teachers in assessment
  decisions regarding the use of assessment in
  improving student performance and instructional
  programs
• (i.) strategies for providing timely additional
  assistance to students experiencing
  difficulties mastering standards and
• (j.) coordination and integration of federal,
  state, and local services and programs.

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Changes to the On-site Monitoring Documentcontd.

• 2. Title I targeted assistance schools eligible
  to become schoolwide have been notified by their
  LEA.

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Changes to the On-site Monitoring Documentcontd.

• Page 11Title I, Part D, Subpart 2 Programs in
  Local Facilities for Delinquent Children
• 1.The accuracy of the count to generate funds has
  been verified.
• 2. Services based on a needs assessment are being
  provided.
• 3.The LEA plan for serving these children and
  youth meets all requirements in Section 1423.
• 4. The LEA has monitored the facility to ensure
  the program is being carried out as written and
  is in compliance with all Federal requirements.

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Changes to the On-site Monitoring Documentcontd.

• 5. The LEA has entered into an agreement, with
  each facility, which meets all requirements in
  Section 1425.
• 6. The LEA requires each facility to demonstrate
  annually the number of children and youth
  returning to school, obtaining a secondary school
  diploma or its equivalent, or obtaining
  employment after release.
• 7. The LEA requires each facility to conduct
  program evaluations consistent with Section 1431.

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Changes to the On-site Monitoring Documentcontd.

• Page 11Title II, Part A- Teacher/Principal
  Quality
• 9. The LEAs consolidated plan/TCSPP addresses
  how all Title I funded paraprofessionals, who
  assist with instruction, will meet NCLB
  requirements as defined in section 1119 of NCLB.
• Page 12
• 10. The LEA ensures that all class size
  reduction teachers paid by Title IIA funds are
  identified as highly qualified for the courses
  they are teaching.

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Changes to the On-site Monitoring Documentcontd.

• Page 14Private SchoolsEquitable Services to
  Private School Students and Teachers under Title
  IX
• 1.LEA provides equitable participation for
  private school students and teachers in all
  programs under Title IX in which the LEA opts to
  participate.
• 2. LEA consultation with private schools
  officials during the design, development, and
  implementation of these programs is timely and
  meaningful, including such information as
  services to be offered, how the students needs
  will be identified, etc. This includes
  discretionary grants.
• 3. Expenditures are equal, taking into account
  the number and educational needs of the students
  to be served, to the expenditures for
  participating public school children.

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Changes to the On-site Monitoring Documentcontd.

• 4. The LEA consults with private schools to
  ensure understanding of the Title V program
  options and funding, including a needs assessment
  and an evaluation of the program.
• 5. The LEA has appropriate documentation on file
  for participating private schools. (Application
  and Intent to Participate Form)
• 6. The LEA monitors the Title V program in
  private, non-public schools within its service
  area to ensure that services, materials, and
  equipment provided are secular, neutral and
  non-ideological.

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Questions?
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Part Two--Review of Comprehensive Monitoring
Instrument for 05-06
Dr. Julie McCargar Executive Director Office of
Federal Programs
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Planning Process-Groups Involved

• Strategic planning process
• Based on state and national goals
• Process is collaborative
• All stakeholders involved

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Planning Process/Needs Assessment

• Factors guiding needs assessment
• Results of needs assessment
• Three Top Goals
• Goals must focus on district needs and reform
  efforts

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Accountability/Student Assessment

• Student demographic, attendance, drop out and
  graduation data must be used
• LEA must disaggregate assessment data
• LEA must set annual measurable objectives for
  each subgroup
• LEA must comply with TCA requirements for high
  priority schools
• LEA must use all appropriate TCAP Data- Include
  TVAAS data if available- Other state, district,
  building, and program assessments

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Parent/Community Involvement

• LEA must- Have a written parent involvement
  policy- Develop policy jointly with parents-
  Distribute policy to parents
• Parents must help develop, implement and evaluate
  policy at district and building level
• All ELL programs and parents must be involved
• Advisory councils must be implemented
• Parents and community involved in the design,
  implementation and evaluation of Title I

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Parent/Community Notification

• Appropriate language for audience
• Outreach to parents of ELL
• Written notification of rights of choice
• Information on student progress
• Notification of students eligibility

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Parent/Community Notification (continued)

• Qualifications of teachers and paraprofessionals
  available to parents
• Notification regarding highly qualified
• Schools eligibility for schoolwide status is
  communicated
• Rights concerning military recruiter
• Notification regarding Unsafe School Choice
  Policy

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Professional Development

• Activities offered to administrators teachers
  paraprofessionals, and appropriate others
• Included in LEA consolidated plan/TCSPP and all
  TSIPs

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Professional Development (continued)

• District professional development plan will
• Outline process for all teachers to achieve
  highly qualified status
• Address highly qualified status of
  paraprofessionals
• Include strategies to increase the number of
  highly qualified
• Provide assurances that training is designed
  upon scientifically-based research
• Use multiple sources of student achievement data
• Ensure alignment with standards
• Include gender equitable activities

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Professional Development (continued)

• Meet specific identified staff needs
• Include strategies to improve learning for all
  students
• Coordinate resources
• Address training for staff and community partners
  to ensure safe schools

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General Fiscal Requirements

• Consolidated administration
• Equipment and Real Property Management,
  including private school items
• Inventory Records
• Time periods to obligate and liquidate funds
• Procurement regulations
• EDGAR, Parts 31 35

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General Fiscal Requirements(continued)

• Addenda
• Internal controls
• Third party contracts

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Transferability

• Document amount
• Not exceed percent allowable
• 30 days notification
• Funds used appropriately
• Set-asides and private school requirements
• Fiscal records to track expenditures
• Justification of transferability as to increased
  student academic achievement
• Addenda
• Budget

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Title I - Fiscal Requirements

• Minimum requirement for parent
• involvement
• School Improvement requirement
• professional development
• Minimum requirement for Highly Qualified
• 125 rule used when applicable
• Identified homeless children must be served

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Title I - Fiscal Requirements (continued)

• Supplement, not supplant requirement
• Comparability requirements
• Not more than 15 carryover
• Conditions governing school choice
• High Priority LEA professional development
  set-asidebudgeted and spent

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Title II, Part D - Fiscal Requirements

• 25 Requirement for professional
• development

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Title III - Fiscal Requirements

• 2 limitation for administration

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Title IV, Part A - Fiscal Requirements

• 2 budget limitation for
• administration
• Budget limitation for security
• activities
• 25 carryover limitation (can be increased with
  prior approval)

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Title I, Part A General Requirements

• School plan with required components
• LEA process to review plans
• Description of high quality assessments
• LEA meets NCLB Section 1119 for highly qualified
  teachers and paraprofessionalsincluding new
  hires
• LEA assists with academic standards
• Coordination with various agencies/programs

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Title I, Part A - General Requirements (continued)

• Private School participation
• Timely, meaningful consultation with private
  school officials
• Evaluation of progress of private school
  participants
• Student eligibilityprivate
• Student eligibilitytargeted assistance
• High priority school requirements
• School choice options
• Revise school improvement plan

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Title I, Part A - General Information (continued)

• Each Title I School has
• Parent involvement policy
• Parent-student-school compact
• Annual parent meeting
• Content of Compact
• Disseminate State Report Card
• Requirements for school improvement

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Title I, Part A - General Information (continued)

• High Priority SchoolsImplementation of teacher
  mentoring program
• Sharing of SEA complaint procedures with private
  school officials
• Private school teachersequitable services for
  professional development
• Private school parentsequitable services for
  parent involvement
• Private schoolssupplement, not supplant
• Paraprofessionals directly supervised by highly
  qualified teacher

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Title I - Schoolwide Programs

• Comprehensive Schoolwide Plan with 10 required
  elements
• Eligible schools notified of status
• List of state and federal programs included
• Ensure intent and purpose of other programs
• Parents involved
• Technical assistance provided

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Title I Targeted Assistance Programs

• Funds to serve eligible students in greatest
  need
• Assist participating children meet standards
• Targeted assistance plan is part of existing
  school plan
• Methods and strategies based on
• scientifically-based research

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Tile I - Neglected Children

• Accuracy of student count
• Services based on needs
• LEA monitoring all programs

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Title I, Part C Migrant Education

• Funds used to address needs of migrant children
• Migrants receive full range of services
• Funds used in accordance with consolidated
  application
• Services consistent with application and needs
• Migrant program in served buildings consistent
  with consolidated plan
• MEP programs
• Home Visitor

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Title I, Part C Migrant (continued)

• Certificates of Eligibility
• Recruiter/advocate
• Adequate staff
• MIS2000 data
• Parent Advisory Committee
• Students in grades 9-12
• Approved plan and budget on file

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Title I, Part D, Subpart 1

• This section is reserved for State Agencies.

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Title I, Part D, Subpart 2

• This section will be used individually with LEAs
  that have programs for neglected children.

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Title II, Part A - Teacher/Principal Quality

• Consolidated Plan/TCSPP
• Recruitment
• Retention
• Training
• Highly Qualified

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Title II, Part A (continued)

• Funded activities aligned with state standards
  and based on scientifically-based research
• Funded activities have substantial, measurable
  and positive impact on student achievement

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Title II, Part A (continued)

• LEA assures
• Coordination of activities
• Annual increase in teacher participation in
  professional development
• Annual increase in highly qualified
• LEA consults with private schools
• Plan ensures that all teachers are highly
  qualified
• Plan addresses Title I funded paraprofessionals
  highly qualified status
• CSR teachers paid by IIA are highly qualified
  for courses taught

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Title II, Part D Technology Education

• Current year evidence of staff training in
  effective integration of technology into the
  daily classroom curriculum
• Review of research evident in selection of
  activities

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Title III, Part A English Language
Acquisition

• LEA is implementing activities indicated in
  consolidated application
• Funds are used to meet achievement objectives
• LEA has accountability system for all schools
• LEA assures students develop English proficiency
• Process to identify ELL students

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Title IV, Part A - Safe Drug Free Schools and
Communities

• Effective disciplinary policies
• Security procedures
• Prevention activities
• Crisis management plan
• Code of Conduct policy
• Students and parents receive copy of code
• of conduct and disciplinary policy
• System has policy for Gun-Free Schools and
• TCA 49-6-4301(g)

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Title IV, Part A - Safe Drug Free Schools and
Communities (continued)

• System has implemented unsafe school choice plan
• System has policy prohibiting inappropriate use
  of tobacco on school grounds (T.C.A. 39-17-1604)
• Funded programs are in compliance with Principles
  of Effectiveness

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Title V Innovative Programs

• Written performance indicators
• Supplement, not supplant regular program

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Title VI, Part B Rural Education

• District eligibility and application for grant
• Five ESEA performance goals
• Budget is available for review and funds are
  used for allowable purposes
• LEA has a process for evaluating Title VI
  program

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Title X Homeless Education Requirements

• LEA knows requirements of Title X
• District count of homeless children/youth
• Documentation of identified children/youth
• Documentation of enrollment
• Staff training is provided
• Document effort to reduce barriers

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Title X Homeless Education Requirements
(continued)

• District liaison for homeless population
• Appropriate transportation available
• Effort to retain homeless children in same school
  for entire year
• Work with local shelters
• Waive proof of residence
• Policies to avoid stigmatizing or isolating

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Title X Homeless Education Requirements
(continued)

• Homeless preschoolers
• Other services for homeless
• Policies and procedures for transportation
• Policies and procedures for equal access to
  preschool
• Policies and procedures for equal access to
  secondary education
• Coordinate with Title I

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Private Schools Equitable Services to Private
School Students and Teachers under Title IX

• Equitable participation for private school
  students and teachers in programs under Title IX
• Consultation with private school officials
  during design and implementationtimely and
  meaningful
• Equal expenditures to those for public school
  children

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Private Schools Equitable Services to Private
School Students and Teachers under Title IX
(continued)

• Consultation for Title V
• Appropriate documentation on file
• Monitoring of Title V for secular, neutral, and
  non-ideological services, materials, and equipment

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Questions?