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Administrative

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Identify how key administrative software packages can help them be more ... Define academic software and describe the key features and use of each type in ... – PowerPoint PPT presentation

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Title: Administrative


1
Administrative Academic Software
  • Objectives
  • At the end of this lesson, you should be able to
  • Describe the differences between administrative
    and academic software
  • Identify how key administrative software packages
    can help them be more effective and efficient in
    professional responsibilities
  • Explain how the major types of administrative
    software can be used to enhance the learning
    environment

2
Administrative Academic Software
  • Objectives
  • Describe the differences between administrative
    and academic software
  • Identify how key administrative software packages
    can help them be more effective and efficient in
    professional responsibilities
  • Explain how the major types of administrative
    software can be used to enhance the learning
    environment

3
Administrative Academic Software
  • Objectives
  • Describe how key learning theory frameworks are
    related to the use of software in teaching and
    learning
  • Review and evaluate software packages so that
    technology acquisitions will appropriately meet
    teaching and learning needs
  • Describe the major categories of academic
    software and their application in teaching and
    learning

4
Administrative Academic Software
  • Objectives
  • Define academic software and describe the key
    features and use of each type in teaching and
    learning including
  • Authoring Software
  • Presentation Software
  • Desktop Publishing
  • Graphics Programs
  • Tutorials and Drill and Practice Programs
  • Educational Gaming and Simulation Software
  • Integrated Learning Systems

5
Administrative Academic Software
  • Administrative software - Software used to
    perform professional tasks that may also be
    adapted for instructional use
  • Academic software - Software used specifically
    for teaching and learning
  • Software may be commercial off the shelf,
    custom created, freeware (freely distributed via
    the Net) or shareware (sharable but with a small
    fee for continued use)

6
Administrative Academic Software
Software Acquisition
  • In addition to the actual cost of the software,
    other costs may be associated with its
    acquisition
  • Costs to upgrade machines to run the software
  • Costs to install and maintain the software
  • Costs of time and labor to learn to use the
    software and input data into it
  • It is important to carefully review software
    before selecting it to minimize costs

7
Productivity Software
Administrative Academic Software
  • Software that assists in completing tasks
  • Usually includes
  • Word processing
  • Spreadsheets
  • Data Base Management
  • Presentation Software
  • Can be purchased individually or in a suite of
    bundled software (e.g. Office XP)

8
Administrative Academic Software
Productivity Software
  • Schools often purchase site licenses that allow
    them to use the acquired software on all machines
    in the school
  • Typically, productivity software is offered to
    teachers and staff via a school network
  • Teachers often adapt and use productivity
    software for educational purposes

9
Word Processing
Administrative Academic Software
  • Most commonly used computer software
  • In addition to entering, editing, and printing,
    word processors can
  • Spell and grammar check
  • Enhance the appearance of text
  • Add graphic and word art images
  • Arrange layout of text and graphic elements
  • Add elements from other software
  • Offer choices of layout styles

10
Administrative Academic Software
Word Processing
  • Include desktop publishing capabilities to
    manipulate the layout of text and other graphic
    objects on a page
  • Desktop publishing capabilities include
  • WYSIWYG displays
  • Addition and manipulation of graphics
  • Table and column features
  • Auto-formatting

11
Administrative Academic Software
Word Processing
  • All word processors archive (save) and print hard
    copy
  • Most include templates of ready-made document
    styles
  • Some include Wizards, automated software within
    the word processor, that will build a customized
    document based on your inputted needs

12
Administrative Academic Software
Electronic Spreadsheets
  • Spreadsheets organize, calculate, and chart
    numeric data
  • Spreadsheets are very accurate and data is easily
    formatted for readability
  • Formulas for precise calculation can be inputted
    by the user or functions (built-in formulas) can
    be selected
  • What-if analyses can be used to compare possible
    outcomes

13
Administrative Academic Software
Electronic Spreadsheets
  • Charts and graphs can be easily generated from
    data entered into the spreadsheet
  • Spreadsheets also offer templates for commonly
    used forms
  • Macros (previously saved sets of commands) can be
    used to facilitate complex worksheet processes

14
Administrative Academic Software
Spreadsheets in the Classroom
  • Teachers can use spreadsheets to
  • Create a customized grade book
  • Maintain a school, department, or club budget
  • Create chart and graph visuals
  • For academic activities such as analysis of
    experiment data, and graphing numeric data from
    content taught in class

15
Administrative Academic Software
Data Base Management Systems - DBMS
  • DBMS organizes, maintains, and retrieves data
  • DBMS software
  • Creates and uses a data hierarchy including
    fields, records, files, and data bases
  • Conducts queries that find records that match
    targeted criteria
  • Creates customizable reports of files or queries

16
Administrative Academic Software
DBMS in the Classroom
  • Educators can use DBMS software to
  • Maintain inventories
  • Create and maintain student information
  • Develop a mailing list of parents, community
    members, or educational resources
  • Create student activities such as creating and
    maintaining records for science class, developing
    community data for social studies, or making a
    class practice test data base

17
Administrative Academic Software
Presentation Software
  • Presentation software prepares sequenced
    electronic slides for display to a large group
  • Slides may contain text, graphics, sound,
    animation, or video
  • Between slides, transitions and bullet special
    effects can be added for interest
  • Presentation templates make professionally
    looking presentations easy

18
Administrative Academic Software
Presentation Software
  • Presentations can be printed out as audience
    handouts to share or for note taking
  • Individual slides can be printed with a color
    printer on transparency film to create
    professional looking transparency
  • Presentations can be added to a Web site for
    on-line access

19
Administrative Academic Software
Presentation Software in the Classroom
  • Educators can use presentation software to create
    professional looking, organized class or school
    presentations
  • Presentation software can also be adapted as an
    academic activity such as student reports via
    presentation, group projects with a class or
    school wide presentation as an outcome, or
    digital yearbook on CD

20
Administrative Academic Software
Integrated Software
  • Productivity software that contains an
    abbreviated form of the four common applications
    is called integrated software
  • Each productivity tool is present but some
    features found in stand-alone packages are
    omitted
  • Integrated software, though less powerful, offers
    all applications usually at a lower price

21
Administrative Academic Software
School/Class Management Software
  • Software that assists educators in accomplishing
    classroom or school administrative tasks
  • Classroom tasks assisted by software include
  • Attendance and Grade book
  • Seating Chart
  • Portfolio Assessment
  • Computer lab management software
  • etc

22
Administrative Academic Software
School/Class Management Software
  • School or District level tasks assisted by
    software include
  • Attendance
  • Grade books accessible by parents
  • State reporting
  • Careful evaluation is important because of
  • Acquisition, installation and support costs
  • Training costs to prepare staff to use it

23
Administrative Academic Software
Academic Software
  • Software that supports and enriches teaching and
    learning
  • May include commercial or teacher-made software
  • Costs (including acquisition, installation and
    training) vary so it is important to carefully
    review and evaluate academic software
  • Range from adapted business tools to software
    created exclusively for learning

24
Administrative Academic Software
Academic Software
  • Authoring Systems
  • Software that assists teachers in creating their
    own instructional software
  • Vary in the type of hardware necessary to run
    them and the type of operating system interface
    they can be used with
  • Hypermedia authoring systems help teachers create
    electronic cards that teach specific concepts
    and are linked together for navigation

25
Administrative Academic Software
Academic Software
  • Authoring Systems
  • Multimedia authoring systems
  • - Can create a range of multimedia software from
    simple to sophisticated
  • - Teachers can make reviews, tutorials, and
    lessons that can be used as stand-alone software
  • Web authoring systems help teachers create
    multimedia software that can be used on a web site

26
Administrative Academic Software
Academic Software
  • Desktop Publishing
  • Lets users electronically design and layout pages
  • Elements that can be created and arranged include
    text, word art, and graphic objects
  • May include web authoring component
  • Useful for creating handouts, flyers,
    newsletters, transparency masters, etc.

27
Administrative Academic Software
Academic Software
  • Graphics Software
  • Software that lets you create, capture, and/or
    manipulate electronic images
  • Most productivity software includes libraries of
    prepared graphic images called clipart
  • Graphics software enables you to include images
    beyond those included in the clipart libraries of
    many programs

28
Administrative Academic Software
Academic Software
  • Paint Programs
  • Software that creates and manipulates digital
    pictures
  • Includes tools such as pens and brushes to mimic
    real-world artists tools
  • Can be used for simple enhancements or to create
    high-end digital artwork

29
Administrative Academic Software
Academic Software
  • Draw Programs
  • Software that creates and manipulates digital
    drawings
  • Uses layered, arranged objects to create
    sophisticated drawings rather than electronic
    artist tools
  • Can be used to create drawings, add objects that
    emphasize points, or create collages

30
Administrative Academic Software
Academic Software
  • Imaging Software
  • Turns hard copy into digital images and/or edits
    existing digital images
  • Typically used and sold with scanners and digital
    cameras
  • Some scanner imaging software can convert hard
    copy into a word processed document
  • Photo-styling software edits and manipulates
    scanned photos or those from a digital camera

31
Administrative Academic Software
Academic Software
  • Reference Software
  • Digital version of reference materials including
    encyclopedias, dictionaries, thesauruses,
    atlases, etc
  • Usually on CD
  • Often stored in a hypermedia format that includes
    text, sound, animation, video, and graphics that
    can be navigated via links

32
Administrative Academic Software
Academic Software
  • Tutorials Software
  • Present new material in an instructional sequence
  • May be linear or use a hypermedia format
  • Typically provides feedback
  • Lets students proceed at their own rate
  • Not very interactive
  • May contain classroom management components that
    report student progress

33
Administrative Academic Software
Academic Software
  • Drill Practice Software
  • Reinforce existing skills rather than teach new
    material
  • Usually linear sequence that presents key points
    and then asks review questions
  • Provides feedback and further review
  • Sometimes called drill kill because of its
    repetitive nature

34
Administrative Academic Software
Academic Software
  • Educational Games
  • Presents or reviews content in a game format
  • Educational adventures let students solve
    mysteries and explore by applying knowledge
  • Board/Card Game simulations superimpose content
    on traditional games
  • Video games add content to arcade style games
  • Some controversy exists as to whether gaming
    overwhelms instruction

35
Administrative Academic Software
Academic Software
  • Simulations
  • Presents a virtual model of an environment or
    experience that can be used to practice in
  • Examples include flying an airplane or conducting
    a chemical experiment
  • Provides a safe way to experience potentially
    unsafe conditions
  • Advantage over real experiences is the
    opportunity to adjust speed and reply

36
Administrative Academic Software
Academic Software
  • Special Needs Software
  • Sometimes used with assistive hardware, special
    needs software provides support for learners with
    special needs
  • Readers read scanned or computer text aloud for
    sight impaired students
  • Speech synthesizers can turn the spoken word into
    computer text
  • Multimedia software can be targeted to specific
    learning disabilities

37
Administrative Academic Software
Academic Software
  • Integrated Learning Systems
  • Fully integrated hardware and software systems
    that provide instruction and/or remediation
    addressed to target objectives
  • May include tutorials, drill and practice, and
    classroom management
  • Usually sold as a bundle with all necessary
    equipment, software, training, and support
  • May be difficult for teachers to fully implement
    in classroom settings

38
Administrative Academic Software
Academic Software
  • Problem Solving Software
  • Helps students acquire and practice problem
    solving
  • May be content-oriented or content-neutral
  • Offers opportunities to learn by doing, test
    hypotheses, discover strategies to solve problems
  • Often used in math and science to test concepts
    taught

39
Administrative Academic Software
Academic Software
  • Computer Assisted Instruction (CAI)
  • Originally drill and practice but now CAI refers
    to any software that tutors, reviews, and/or
    provides feedback
  • Not to be confused with Computer Managed
    Instruction (CMI) that also provides classroom
    management
  • May adjust content level based on correctness of
    student responses

40
Administrative Academic Software
Academic Software
  • Brainstorming / Concept Mapping
  • Allows learners to visually develop ideas and
    concepts and create connections among them
  • Generates visual digital maps of a brainstorming
    session
  • Lets students add ideas, edit them, organize them
    in relation to others, and see the completed
    cohesive whole concept

41
Administrative Academic Software
Software in Teaching and Learning
  • Administrative software can make tasks easier and
    teachers more productive
  • Teachers should be prepared to provide input on
    the administrative software best for them
  • Although demanding in terms of time, it is
    important for teachers to be familiar with
    software options

42
Administrative Academic Software
Software in Teaching and Learning
  • So many choices that teachers must make careful
    decisions
  • Review and evaluation a critical step before
    acquisition
  • Software should address objectives and support
    and enhance teaching and/or learning to be used
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