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eProcurement The Future is Now

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With email 'pushed' to registered vendors. With shopping cart & purchasing card efficiency ... With shopping cart & purchasing card efficiency. Vision. What ... – PowerPoint PPT presentation

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Title: eProcurement The Future is Now


1
e-ProcurementThe Future is Now !!
  • Division of Purchases Supply Department of
    General ServicesMay 31, 2000

2
Why Are We Here...
  • To share what we know as of today
  • To learn your issues concerns

3
Agenda
830 Registration 900 Welcome
915 E-Procurement in Virginia 1005 Break 10
20 Top 3 Concerns 1120 Adjourn
4
Welcome Introductions
Donald C. Williams, Director Department of
General Services
5
E-Procurement ProjectRon BellDirectorDivision
of Purchases and Supply

6
VisionWhat E-Procurement is About
One-Stop Vendor Registry RFP/IFBPosting/
Response
Better Buying
Better Selection
One-StopOn-Line Buying
With shopping cart purchasing card efficiency
With email pushed to registered vendors
Better Decisions
Better Processes
Training Information for Buyers Sellers
Better Accountability
Optional Tools for Purchasing Tracking
Data to Make Volume Buying Process Change
Decisions
Posting Key Procurement Decisions
Faster, Easier, Best Value
7
VisionWhat E-Procurement is About
  • For Government
  • One list that everyone uses.
  • No printing or postage.
  • More responses - more choice, better price
    value.

One-Stop Vendor Registry RFP/IFBPosting/
Response
Better Selection
With email pushed to registered vendors
  • For Vendors
  • One place to go.
  • No printing.
  • More opportunities to bid.
  • More real time to respond.

8
VisionWhat E-Procurement is About
  • For Government
  • Constant competition.
  • Purchase card savings.
  • No printing or postage.
  • More contracts - more products.
  • Faster delivery.

Better Buying
One-StopOn-Line Buying
With shopping cart purchasing card efficiency
  • For Vendors
  • Purchase card payment.
  • No printing or postage.
  • More buyers.
  • More offerings.

9
VisionWhat E-Procurement is About
Better Decisions
Better Processes
Training Information for Buyers Sellers
Better Accountability
Optional Tools for Purchasing Tracking
Data to Make Volume Buying Process Change
Decisions
Posting Key Procurement Decisions
10
How E-Procurement WorksBob SievertFunctional
Project Officer
11
How Does E-Procurement Work?
A web-based, state-of-the-art Solution for
Virginia Procurement that will provide
12
Department of General Services
E-Procurement Project
E-PROCUREMENT
PORTAL
Orders,
Bids Submitted
Solicitations
EDI Invoices
Agency
Bids,
Vendor Data
Order Received
Procurement
Real-time Catalogs
Systems
Authentication
Integrity
Efficiency
Completeness
FOUNDATION
13
What Will You Need to Play...
  • As A Bidder
  • Internet Access
  • Browser Software
  • As An On-Line Seller
  • same plus
  • products in electronic catalog
  • accept on-line orders could simply be
    e-mail

14
You can start TODAY...
DPS Web Site
  • Statewide Contracts
  • E-Mall Buying - vendor links
  • VDC Catalog Ordering
  • State Surplus Property with pictures
  • Agency Procurement Manual
  • Buyer tools - standards, references, links
  • Virginia Procurement Code

Internet Buying Small Purchase Charge Card
  • DPS Solicitations Addenda
  • DPS Award Notices
  • Links to other Agency Solicitations
  • Virginia Business Opportunities
  • DPS Vendor Registration
  • Vendors Manual
  • Links to Agency procurement sites

15
Getting Ready for E-ProcurementLinwood
SpindleAssistant DirectorDivision of Purchases
and Supply
16
What if you cant start today...
The current process wont stop BUT e-Procurement
IS the future the near future
17
We can help you start TODAY...
  • Need Help?
  • DPS Business Opportunity Center
  • Workshops how tos
  • DPS Computer Lab hands on help
  • Regional training like the E-Proc Intro
  • Growing other resources watch our site
  • Dept. Minority Business Enterprise
  • training and consulting support
  • ECRC
  • Federally funded
  • Mission to help vendors learn how

18
Lets get ready Together ...
Get Access to the Internet
Get Solicitations Electronically
Get Your Products into Electronic Catalog
Get a DPS MOU Agreement
Get Your Business on the DPS E-Mall
19
Key Project Milestones
5/31 Pre-Solicitation Conference 6/15 Issue
RFP 6/27 Pre-Proposal Conference 8/9 -
9/28 Proposal Evaluation 9/5-14 Oral
Presentations 11/1 Final Selection
2/15/2001 Complete Phase I Implementation
TBD Phase II - based on Project Plan
20
Thank You !!
Stay Tuned for our progress www.dgs.state.va.us
/dps
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