2003 Flu Shot Program

1
2003 Flu Shot Program

• Worksite Coordinators Information

2
A Salute to You

• Thank-you for agreeing to be the coordinator for
  your worksite. We couldnt do this important
  program without your help and support.

3
Coordinators Duties and Responsibilities

• General Information
• Prior to the Date of the Clinic
• Establishing the Date
• Signing-up Employees
• Day of the Clinic

4
General Information

• Maine Public Health Nurses will once again be
  administering the shots
• The program is free, but participants must be
  members of the State Employee Health Insurance
  Program and bring their Anthem BCBS card to the
  clinic
• This years program will be open to employees,
  spouses and retirees as long as they are members
  of the State Employee Health Insurance Program

5
General Information continued

• Worksite clinics are designed to be regional or
  area clinics, not just a clinic for your specific
  building. Once you set a date for your clinic,
  please share the date with employees in other
  nearby state buildings. You may also receive
  calls from employees outside your building
  wanting to sign up for a slot in your clinic.
  Please welcome them in.

6
General Information continued

• Clinics will begin October 6th with a focus that
  week on
• Correctional facilities
• Mental health facilities

7
Worksite Clinics Outside of Augusta

• Beginning the week of October 13th, we anticipate
  starting the worksite clinics outside the Augusta
  area.

8
Worksite Clinics in Augusta Area

• Limited clinics can be scheduled for the morning
  or afternoon of
• October 14th, October 21st and
• October 28th
• Daily morning or afternoon clinics can be
  scheduled beginning November 3rd

9
Steps To Setting Up A Worksite Clinic

• Locate space large enough to accommodate the
  clinic
• Determine the dates rooms will be available at
  your worksite
• For space, you will need
• 1 Very large room or two smaller rooms
• 1 room for giving the shots and a second room
  where employees can wait 15-20 minutes after
  receiving the shot to make sure there will be no
  adverse reaction

10
Steps To Setting Up A Worksite Clinic - 2

• Contact the appropriate Public Health Nurse (PHN)
  designated for your area from the following list
• Confirm with the PHN the date(s) for your clinic
• Once you have the date(s) and times established,
  begin recruiting employees at your worksite

11
Public Health Nursing Contacts

• Augusta Area Cindy Rau 624-5326
• Lewiston Area Julie Hardacker 795-4451
• Portland Area and south Luanne Crinion
  795-4450
• Rockland Jackie Roberson 596-4309
• Skowhegan Area including Piscataquis County
  Linda Moon 474-4807

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Public Health Nursing Contacts

• Farmington Peggy Mower 778-8427
• Bangor Area Pat Caldwell 561-4294
• Ellsworth Marilyn Wheeler 667-1609
• Machias Dorothy Jessiman 255-2053
• Calais Michaelyn Cecire 454-9007

13
Public Health Nursing Contacts

• Houlton Kathy McCormick 532-5036
• Caribou Pam Harpine 493-4183
• Ft. Kent Rose Libby 834-7731

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Steps To Setting Up A Worksite Clinic - 3

• Suggested ways of notifying employees include
• E-mail A suggested draft e-mail will be sent to
  you
• Posters and Pamphlets These can be ordered
  directly from Anthem BCBS
• Determine the number of each you need and then
  place your order by calling Cheryll Coffin
  (cheryll.coffin_at_anthem.com, 207-822-8231) Make
  sure Cheryll gets your local mailing address.

15
Steps To Setting Up A Worksite Clinic - 4

• Before ordering the pamphlets or posters, you may
  view them on the Employee Health and Benefits Web
  page at http//www.maine.gov/beh and click on
  the Flu Program 2003 button and then on the
  Worksite Coordinators Information link.

16
Steps To Setting Up A Worksite Clinic - 5

• Have employees contact you to sign up for your
  worksite clinic
• You may find it helpful to use the sign-up sheet
  available to you through the Worksite
  Coordinators Information link
• The nurses can process up to 40 employees per
  hour

17
Steps To Setting Up A Worksite Clinic - 6

• Try to fill up as many of the slots within each
  hourly block before moving on to the next hour.
  Try to keep the scheduled times as tight as
  possible to maximize the nurses time.
• Do not book afternoon appointments until the
  morning is completely filled!!
• Two weeks prior to your clinic, contact the PHN
  again and advise her as to the number of
  employees you have signed up

18
Steps To Setting Up A Worksite Clinic - 7

• Just prior to your clinic, remind employees to
  bring their Anthem BCBS health insurance card
  with them to the clinic and to wear a short
  sleeve shirt or blouse

19
On the Day of the Clinic

• Either you or an agency representative should
  meet the nurses when they arrive and escort them
  to the designated rooms
• If needed, assist the nurses with unloading their
  vehicle and finding an appropriate parking space
• Orient the nurses to the buildings layout

20
On the Day of the Clinic - 2

• Be prepared to give the nurses two things
• The emergency telephone number for your local
  ambulance service and your physical street
  address so the ambulance will know where to go
• The sign-up sheet on which you have written the
  names of the employees scheduled for the clinic

21
On the Day of the Clinic - 3

• During the course of the clinic, please
  periodically check in with the nurses to make
  sure their needs are met and their questions, if
  any, are answered

22
Questions

• If you have any questions about your role as a
  coordinator, please call
• Bill McPeck, Director of Employee Health and
  Safety at 287-6783 or william.c.mcpeck_at_maine.gov