MnSCU Audit Committee

1
MnSCU Audit Committee

• September 17, 2003

2
An Assessment of Practices for Monitoring
Satisfactory Academic Progress for Financial Aid
Recipients

• John Asmussen
• Beth Buse
• Mike Lopez
• Christopher Halling
• September 17, 2003

3
FY 2003 Financial Aid
4
Risk Assessment

• Do institutional policies comply with federal
  financial aid regulations?
• Have institutions used ISRS effectively to
  monitor academic progress?
• Is there evidence that institutions have
  suspended students?

5
Preliminary Results

• Institutions are Reviewing Preliminary Risk
  Assessments
• Common Problems Observed
• Policies
• ISRS implementation
• Some institutions not recording suspensions

6
Action Plan

• Finalize Policy Review and Risk Assessment
• Raise Awareness
• Provide Training Tools
• Revise Board Policy 2.9 and Develop Chancellors
  Procedure
• Refer to Education Policy Committee

7
System-level Accountability Framework
Student Participation Rate Data

• John Asmussen
• Leslie Mercer
• Craig Schoenecker
• September 17, 2003

8
(No Transcript)
9
Legislative Audit Reports for Fiscal Year 2003

• John Asmussen
• Claudia Gudvangen
• September 17, 2003

10
Report on Timeliness of Academic Program Approvals

• John Asmussen
• Leslie Mercer
• September 17, 2003

11
Objectives

• Determine type and number of program change
  applications submitted to the Office of the
  Chancellor.
• Review processes and time cycle for program
  approvals.

12
Academic Program Applications4/1/2002 to
3/31/2003
N 1,597
13
Conclusions

• Academic program changes communicated
  effectively.
• Campus processes varied widely.
• Nearly all program changes approved on a timely
  basis.
• Program changes that lacked consensus required
  more time.
• High praise for OTC staff.

14
Other Observations

• Criteria for unnecessary duplication of academic
  programs needs definition.
• ISRS module needed for maintaining academic
  program inventory.

15
Internal Auditing Annual Report

• John Asmussen
• September 17, 2003

16
Legislative Audit Findings
17
(No Transcript)
18
Internal Auditing Hours FY 2003 Budget vs.
Actual
19
MnSCU Office of Internal Auditing

• A CATALYST
• FOR IMPROVEMENT

Website www.internalauditing.mnscu.edu