As Class Convenes

1
As Class Convenes

• Pick up your teams folder and sign attendance
  sheet

2
Learning Objectives

• Achieve knowledge about how to use Word 97 to
  increase quality of your reports
• Achieve knowledge about how to use Word 97 to
  improve productivity in creation of team reports

3
Session Agenda

• Getting Started (5 min)
• Working with Word (20 min)

4
Whats Going On Next Week?
5
Some Questions From The Savvy Listener

• For next weeks Oral Reports remember who the
  audience is
• the other design teams
• the Product Development Department Supervisor (Ms
  Black)

6
For The Audiences Just Defined

• What do they know about
• your team product?
• how you are doing relative to your schedule?
• things that have turned out to be surprising /
  interesting?
• how to do the TeamUSA design tasks? (specifically)

7
Using Word To

• create heading styles
• create ToC
• insert and format page numbers
• divide the document into sections (why?)
• create lists

8
Assignment

• Define and mark all headings using heading styles
• Create ToC
• Insert centered page numbers
• Divide your document into sections
• Create a bullet or numbered list of items

9
Heading Levels Styles
The following slides show how to define heading
styles for the various heading levels
10
Defining Heading Styles

• Go to a first level heading and highlight the
  entire heading, including the paragraph marker
• Open up Style pull-down menu and select Heading 1
• Re-format heading to your desired format

11
Headings (continued)

• Re-open Style pull-down menu and selected Heading
  1 again
• From the pop-up menu that appears select OK
• You have now defined the Heading 1 style the way
  you want it to look

12
Headings (continued)

• Find your next first level heading and highlight
  it
• Select Heading 1 from Style pull-down menu
• Repeat until you have finished with all your
  first level headings

13
Headings (continued)

• Find your first second level heading and
  highlight it
• Select Heading 2 from Style pull-down menu
• Redefine the heading to have the style desired

14
Headings (continued)

• Select Heading 2 from Style menu and select OK
  from pop-up menu
• Find all the remaining second level headings and
  define them as Heading 2 from Style menu
• Repeat with level 3

15
Headings (concluded)

• From the View pull-down menu select Outline
• From the Outline Tool Bar select All
• You should now see all the headings (all levels)
• From the View menu select Normal

16
Table of Contents
The following slides show how to create a Table
of Contents using the headings
17
Creating a Table of Contents

• Scroll to the top of your document and place your
  cursor at the location you want your Table of
  Contents to be located.
• If there is no ToC title, enter Table of
  Contents, centered and bolded and hit Return
  (Enter) key

18
ToC (continued)

• From Insert menu select
• Index and Tables
• Table of Contents Tab
• Classic Style
• OK

19
ToC (continued)

• You should now have a Table of Contents, showing
  each heading and the page the heading can be
  found
• Note you can change the format of the ToC
  entries just as was done for the heading formats

20
ToC (concluded)

• Note double clicking on the page number in the
  ToC will take you to the heading
• Note you can update the ToC by highlighting the
  ToC and then hitting F9

21
Page Numbers
The following slides show how to insert page
numbers in the Footer and how to make the page
numbers start at 1
22
Opening Up the Footer

• From View menu select Header and Footer
• From Pop-up Header and Footer tool bar select
  switch between Header and Footer (left most
  button)

23
Inserting a Centered Page

• From Word Formatting Tool Bar select Center Text
  button
• From Pop-up Header and Footer tool bar select
  button

24
Formatting Page Numbers

• From Insert menu select
• Page Number
• Format
• and then the desired changes (e.g., change from
  numbers to letters or Roman Numerals or start at
  1)
• OK twice

25
Division Into Sections
The following slides show how to divide the
document up into different Sections
26
Inserting Sections

• Place the cursor at the beginning of the line
  immediately following your Title Page
• From Insert menu select
• Break,
• New Page (Section Breaks) and
• OK

27
Inserting Section Breaks (concluded)

• Continue to insert New Page Section breaks at
  each place in the document where a new page is
  required (e.g., after Table of Contents,
  Reference Pages, Appendix, etc.)

28
Ordered Lists
The following slides show how to create and
format ordered lists.
29
Creating a List

• Find a set of items in your document that you
  want to make into a list of items and highlight
  all the items
• From the Word Formatting Tool Bar select
  Numbering button

30
Lists (continued)

• You should now have a list of items, starting at
  1.
• Note new items may be inserted into the list
  and the list will automatically renumber itself

31
Formatting Lists

• Highlight the list
• From Format menu select
• Bullets and Numbering,
• Numbered tab
• Desired format (e.g., a), etc.)
• OK