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SAVING AND CREATING JOBS AND REFORMING EDUCATION

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... age youths, using available dormitories at local colleges and universities ... for the purpose of matching individuals with disabilities with job openings ... – PowerPoint PPT presentation

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Title: SAVING AND CREATING JOBS AND REFORMING EDUCATION


1
The American Recovery and Reinvestment Act
  • SAVING AND CREATING JOBS AND REFORMING EDUCATION
  • U.S. Department of Education
  • Rehabilitation Services Administration
  • April 2009

2
Guiding Principles
3
VR, IL, and OIB Funds Available to States by the
End of March
  • Vocational Rehabilitation - 270 million (50)
  • Independent Living - 52.5 million (100 of ARRA
    formula funds)
  • State IL Services (IL Part B) Program - 18.2
    million
  • IL Services for Older Individuals Who Are Blind
    (OIB) - 34 .3 million
  • Centers for Independent Living Program (CIL)
    87.5 million (to follow)

4
Balance Speed and Effectiveness
  • Balance speed and stimulus with careful planning
    and effective reforms
  • Maximize short-term investments with lasting
    results
  • Minimize unsustainable ongoing commitments
  • Integrate coherent improvement strategies that
    are aligned with the core reform goals

5
Accountability and Transparency
  • All ARRA funds must be tracked separately
  • Reporting template being developed for use by
    States to capture required information
  • Transparency allows opportunity to
    quantify/define goals and mobilize support for
    improving results

6
Topics VR ARRA Funds
  • Similarities with Regular VR
  • Differences with Regular VR
  • Reporting
  • Miscellaneous
  • Uses of VR ARRA Funds
  • Pending Questions
  • Common Inquiry Topics
  • Questions and Answers

7
VR ARRA Similarities
  • All VR ARRA funds must be used consistently with
    the statutory and regulatory requirements for the
    VR State Grants program, as well as applicable
    requirements in the General Education Provisions
    Act (GEPA) and the Education Department General
    Administrative Regulations (EDGAR).
  • VR ARRA funds will be allocated to state VR
    agencies under the programs allotment formula .

8
VR ARRA Similarities (contd)
  • A state does not need to submit a new or amended
    VR State Plan to receive the first 50 percent of
    the VR ARRA funds because these funds will be
    made available to each state based on the states
    eligibility established for FY 2009 VR funds and
    the provision in of the certification required by
    section 1607 of the ARRA.
  • The assurances in the states FY 2009 State Plan
    will apply to these ARRA funds, as well as the
    requirements of the ARRA.

9
VR ARRA Funds Differences
  • The ARRA waives the matching requirements for the
    VR ARRA funds. However, it does not waive the
    requirements to match the regular grant funds.
  • In order to receive the remaining 50 percent of
    the states allocation of VR ARRA funds, states
    must submit information, for review and approval
    by the Department, that addresses the
    recordkeeping and reporting requirements in the
    ARRA.

10
VR ARRA Funds Differences (contd)
  • The Department has assigned a new CFDA number to
    the VR ARRA funds in order to facilitate separate
    accounting for the funds.
  • Generally, funds should be used for short-term
    investments that have the potential for long-term
    benefits, rather than for commitments that the
    State may not be able to sustain once ARRA funds
    are expended.
  • All VR and ARRA funds must be obligated by
    September 30, 2011. Grant funds from the regular
    FY 2009 appropriation must be obligated by
    September 30, 2010 and may only be carried over
    into FY 2010 if the state has met the matching
    requirements for those funds.

11
VR ARRA Funds Reporting
  • ARRA requires that recipients of funds made
    available under that act separately account for,
    and report on, how those funds are spent.
    Recipients will need to maintain accurate
    documentation of all ARRA expenditures to ensure
    that the data reported are accurate, complete,
    and reliable.
  • States will be expected to monitor sub-recipients
    to help ensure data quality and the proper
    expenditure of ARRA funds.

12
VR ARRA Funds Reporting (contd)
  • VR ARRA expenditures will be reported on the
    Recovery.gov Web site.
  • State is required to submit reports containing
    the information required under section 1512(c) of
    the ARRA. These reports must be submitted not
    later than 10 days after the end of each calendar
    quarter. First one is due in October.

13
VR ARRA Funds Reporting (contd)
  • OMB issued draft standard data elements for use
    in complying with the report requirements under
    section 1512 of the ARRA on April 1, 2009 in the
    FR beginning on page 14824.
  • Further information on reporting instructions
    will be provided online at www.FederalReporting.go
    v.

14
VR ARRA Funds Miscellaneous
  • A state may not count State Fiscal Stabilization
    funds or VR ARRA funds as non-federal funds for
    purposes of meeting the maintenance of effort
    (MOE) requirement for the VR State Grants program
    or the match that the state is required to make
    for the regular FY 2009 award.

15
VR ARRA Funds Uses
  • Improving Performance and Serving More
    Individuals
  • Staff Development
  • State Agency Infrastructure including Technology
  • Program Management including Quality Assurance
    and Improving Use of Data

16
VR Improving Performance and Serving More
Individuals
  • Serving individuals on waiting lists in agencies
    currently using an order of selection
  • Increasing services to eligible consumers
  • Expanding services to traditionally underserved
    and unserved populations in the state, including
    students with disabilities transitioning from
    school to the workplace

17
VR Improving Performance and Serving More
Individuals (contd)
  • Conducting intensive residential summer
    activities for transition-age youths, using
    available dormitories at local colleges and
    universities

18
VR Staff Development
  • Supporting the enrollment of VR counselors in
    courses or training programs for the purpose of
    meeting the agency's personnel standard under its
    Comprehensive System of Personnel Development
  • Internships for students enrolled in VR counselor
    training programs
  • Increasing the proficiency of VR counselors and
    other personnel in job search and placement
    techniques

19
VR Staff Development (contd)
  • Cross-training VR Program and Fiscal staff to
    improve coordination and planning
  • Supporting staff participation in professional
    development programs
  • Training of VR counselors and other personnel in
    the purchase and use of rehabilitation technology

20
VR Staff Development (contd)
  • Training VR agency and school personnel in the
    provision of services to transition-age youths
    with disabilities
  • Training to VR counselors and other persons who
    provide VR services on effective and innovative
    evidence-based VR practices to improve employment
    outcomes for persons with disabilities
  • Training staff to improve the capability of the
    agency to analyze and use data to improve VR
    services and employment outcomes.

21
VR State Agency Infrastructure including
Technology
  • Upgrading hardware and enhancing servers needed
    to support new or improved case management
    systems
  • Purchasing equipment to enable and improve remote
    access of personnel in the field such as laptops
    and portable printers
  • Converting from hard copy to electronic case
    files, including the purchase of equipment or the
    hiring of contractors to perform this task

22
VR State Agency Infrastructure including
Technology (contd)
  • Purchasing, installing, and training staff on use
    of video conferencing systems to enhance
    communication between field offices and state
    office
  • Improving the accessibility of technology used by
    agency counselors and employees with disabilities
  • Upgrading data systems in order to realign with
    RSA reporting requirements contained in the
    revised RSA-911 and RSA-2

23
VR State Agency Infrastructure including
Technology (contd)
  • Upgrading data systems to support real-time
    access to data report
  • Conducting independent evaluation of VR agency
    program operations and performance

24
VR Program Management including Quality Assurance
and Improved Use of Data
  • Developing employer databases for the purpose of
    matching individuals with disabilities with job
    openings
  • Developing a long-range strategic plan
  • Carrying out evaluation activities of various
    aspects of the agencys service delivery system
  • Improving and expanding the agencys quality
    assurance systems

25
Pending Questions
  • What do agencies have to do to receive the
    remaining 50 percent of their VR ARRA funds?
  • What will the reporting requirements be for VR
    ARRA funds?
  • Will agencies have to report on their VR ARRA
    funds as they do with their regular VR funds in
    addition to the ARRA-specific reporting
    requirements?
  • Are CRPs sub-recipients for the purpose of ARRA
    reporting?

26
VR ARRA Common Inquiry Topics
  • Construction The Rehabilitation Act allows for
    expenditure of VR program funds for construction
    for community rehabilitation program purposes
    therefore, VR ARRA funds may be used for this
    purpose as well. However, pursuant to 34 CFR
    361.61, no more than 10 percent of a state's
    allotment under the VR program may be spent on
    construction. While 34 CFR 361.60(a)(2) requires
    state VR agencies to provide a 50 percent match
    for construction activities done with regular VR
    grant funds, the ARRA waives the matching
    requirements for VR ARRA funds. States must
    comply with all relevant requirements pertaining
    to construction set forth in the ARRA,
    Rehabilitation Act, VR program regulations and
    EDGAR, as well as the terms and conditions
    attached to the state's grant award notification.

27
VR ARRA Common Inquiry Topics
  • On the Job Training/Paid Internships
  • Waiting Lists and/or Improving Infrastructure
  • Reallotment

28
Topics OIB ARRA
  • Similarities with Regular OIB
  • Differences with Regular OIB
  • Reporting
  • Uses of OIB ARRA Funds
  • Pending Questions
  • Common Inquiry Topics
  • Questions and Answers

29
OIB ARRA Similarities
  • States must provide the requisite non-Federal
    share of 10 percent for all ARRA funds expended
    under the OIB program, in addition to the regular
    FY 2009 and FY 2010 appropriations. The
    carryover of ARRA funds until September 30, 2011
    is contingent upon meeting the matching
    requirement by September 30, 2010.
  • States are eligible to receive ARRA funds under
    these programs based on their approved OIB
    applications and the provision of the
    certification required by section 1607 of the
    ARRA. The assurances in a state's OIB
    application, as well as the requirements of the
    ARRA, will apply to the use of ARRA funds. A
    state does not need to submit a new OIB
    application to receive its ARRA OIB funds.

30
OIB ARRA Similarities (contd)
  • All ARRA funds for OIB programs under the
    Rehabilitation Act must be used consistently with
    the current statutory and regulatory requirements
    for those programs, as well as applicable
    requirements in the General Education Provisions
    Act (GEPA) and EDGAR.

31
OIB ARRA Differences
  • The ARRA funds received by the State IL Grants
    and OIB programs will remain available for
    obligation by grantees until September 30, 2011,
    which includes one year of carry over in
    accordance with section 19 of the Rehabilitation
    Act.
  • The Department has assigned a new CFDA number to
    the IL and OIB ARRA funds in order to facilitate
    separate accounting for the funds.

32
OIB ARRA Differences (contd)
  • Generally, funds should be used for short-term
    investments that have the potential for long-term
    benefits, rather than for commitments that the
    State may not be able to sustain once ARRA funds
    are expended.

33
OIB ARRA Funds Reporting
  • ARRA requires that recipients of funds made
    available under that act separately account for,
    and report on, how those funds are spent.
    Recipients will need to maintain accurate
    documentation of all ARRA expenditures to ensure
    that the data reported are accurate, complete,
    and reliable.
  • States will be expected to monitor sub-recipients
    to help ensure data quality and the proper
    expenditure of ARRA funds.

34
OIB ARRA Funds Reporting (contd)
  • OIB ARRA expenditures will be reported on the
    Recovery.gov Web site.
  • State is required to submit reports containing
    the information required under section 1512(c) of
    the ARRA. These reports must be submitted not
    later than 10 days after the end of each calendar
    quarter. First one is due in October.

35
OIB ARRA Funds Reporting (contd)
  • OMB issued draft standard data elements for use
    in complying with the report requirements under
    section 1512 of the ARRA on April 1, 2009 in the
    FR beginning on page 14824.
  • Further information on reporting instructions
    will be provided online at www.FederalReporting.go
    v.

36
OIB ARRA Funds Uses
  • Improving Performance and Serving More
    Individuals
  • Staff Development
  • State Agency Infrastructure including Technology
  • Program Management including Quality Assurance
    and Improving Use of Data

37
OIB Improving Performance and Serving More
Individuals
  • Develop and maintain Web sites to disseminate
    information and resources to consumers with
    disabilities.
  • Improve availability of technology for consumers
    (e.g., upgrades, contracts, recycling and loan
    programs, peer support groups via technology).

38
OIB Staff Development
  • Provide training to OIB staff in data analysis,
    evaluation, statistics, and program management
  • Provide training to OIB staff on service delivery
    to older individuals who are blind and who often
    have multiple disabilities or health concerns
  • Training current staff in effective ways of
    providing assistive technology to consumers
  • Providing professional development opportunities
    that have both short-term and long-term benefits
    to service provider staff

39
OIB Staff Development
  • Provide training to OIB staff in data analysis,
    evaluation, statistics, and program management
  • Provide training to OIB staff on service delivery
    to older individuals who are blind and who often
    have multiple disabilities or health concerns
  • Training current staff in effective ways of
    providing assistive technology to consumers
  • Providing professional development opportunities
    that have both short-term and long-term benefits
    to service provider staff

40
OIB State Agency Infrastructure including
Technology
  • Purchase portable devices for the laptops to
    allow staff to have wireless access to case
    management systems and to improve communication
    among staff who work in the field
  • Purchase hardware, software, and training for
    designated state units (DSUs) and for OIB program
    managers to collect, analyze, and enter 7-OB data

41
OIB Program Management Including Quality
Assurance and Improved Use of Data
  • Develop strategic plan
  • Develop written policies and procedures
  • Conduct program evaluation

42
Pending Questions
  • What will the reporting requirements be for OIB
    ARRA funds?
  • Will agencies have to report on their ARRA funds
    as they do with their regular funds in addition
    to the ARRA-specific reporting requirements?
  • Are there OIB sub-recipients for the purpose of
    ARRA reporting?

43
OIB ARRA Common Inquiry Topics
  • Supplanting
  • Reallotment

44
More Information
  • www.ed.gov and www.recovery.gov
  • FAQs, Hot Topics, etc
  • Independent Living and Vocational Rehabilitation
    Questions RSARecoveryActComments_at_ed.gov
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