Planning for Enterprise Systems

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Planning for Enterprise Systems
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Objectives

• describe enterprise systems planning
• discuss Accelerated SAP approach

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What is implementation?
Opportunity Integrate disparate systems Provide
real time information Adopt proven
systems Enforce standards Reengineer business
processes Restructure organization
Working solution Use of enterprise systems for
managing information flows
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Critical Success Factors

• commitment from top management
• empowered teams with ability to make decisions
• strong project management leadership
• adaptable organization
• defined business direction
• best people best results

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Systems Development Life Cycle (SDLC)
1. Feasibility
6. Operations
2. Analysis
5. Implementation
3. Design
4. Coding
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Enterprise System Implementation Phases
1. Initiation
6. Operations
2. Planning
5. Transition

• Analysis
• process design

4. Realization
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Project Charter

• mission of project (main goals)
• project objectives (measurable desired outcomes)
• business drivers (environmental forces driving
  project)
• issues, barriers, or restraining forces that may
  inhibit the projects success
• project measures (how organization knows when
  project is completed and/or making progress)

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Scoping the implementation four types of projects

• Initial implementations
• no prior enterprise system
• Subsequent rollouts in other areas
• different business units or geographic locations
• Upgrades to existing system
• Enhancements
• new functional areas or modules added to core
  system

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Blueprinting
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Data-driven approach
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Big bang

• Implementing all targeted functionality at same
  time
• Advantages
• Integrated configuration and testing
• Better opportunity for changing organizational
  structure
• Disadvantages
• Extreme change
• Complex project management

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Phased

• Implementing targeted functionality in phases
• By module, geography, or business unit
• Advantages
• Less disruptive to business
• Projects are easier to manage
• Disadvantages
• User buy-in wanes
• More testing and integration issues

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ASAP Implementation
Continuous
Change
Project
Preparation
Final
Preparation
Go Live
Business
Support
Realization
Blueprint
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Accelerated SAP (ASAP)

• An approach resulting in a quick, cost effective
  implementation of R/3
• Minimizes the length of time between installation
  and production start up
• Maximizes the utilization of SAP and customer
  resources
• Incorporates a process oriented approach to
  training
• Involves the user community
• Results in a repeatable model that can be used
  with other implementations of R/3

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implementation deliverables
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Business Process
Master
List
Enhancements
.
Authorizations
System
Project
Performance
Reports
Plan
Interfaces
Processes
Scope
Procedures
Reports
Test Plan
Baseline
Org
.
structure
Train
.
Mat
.
Test
Cases
Interfaces
Scope
Conversion
Go
Live
Plan
Business
Blueprint
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Phase 1 Project Preparation

• Explain roles and procedures
• Prepare the Project Charter
• Define schedule, budget, and resources
• Provide initial training for project team
• Define technical requirements
• Prepare executive kickoff meeting

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Phase 2 Business Blueprint
2

• Assess customer requirements through the
  interviews, questionnaires, and models of the
  Business Blueprint
• Provide training for project team
• Install development system
• Review the Business Blueprint

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Phase 3 Realization
3

• Customizing
• Customize the "Baseline" system, which covers 100
  of the organizational structure and 60 of all
  daily business operations
• Check that this Customizing realizes your
  business processes (first integration test)
• Final Integration Test
• Check other business processes which may be
  indirectly affected
• Design, develop, and test interfaces, reports,
  and data conversions

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Phase 4 Final Preparation
4

• Planning for the going live data
• Training end users
• Testing integration, volume, and stress
• Establishing an internal Help Desk
• Cutover to production environment

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Phase 5 Go Live and Support
5

• Start of production operation
• Setting up support
• Verifying the accuracy of the production system
• Measuring business benefits
• Optimizing performance

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Example of Project Duration
PHASE
Pct
Project Preparation
12
1
2
Business Blueprint
15
3
Realization
46
Baseline
12
Final Configuration
13
Integration Test
21
Final Preparation
19
Go Live Support
8
Total
100
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Summary

• described enterprise systems planning
• discussed Accelerated SAP approach