FastFacts Feature Presentation

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FastFactsFeature Presentation

• July 1, 2008

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Todays Topic

• Well be taking a look at
• Using the Display Purchase Order (ME23N) screen
  in R/3

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Todays Presenter

• Bob SicoliSAP Instructor for the Johns Hopkins
  Health System

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Session Segments

• Presentation
• Bob will talk about how to access, configure, and
  interpret the display purchase order screen
• During the presentation, your phone will be
  muted.
• QA
• After the presentation, well hold a QA session.
  
• Well open up the phone lines, and youll be able
  to ask questions.
• We will answer as many of your questions as time
  allows.

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Contact Us

• If you would like to submit a question during the
  presentation or if youre having technical
  difficulties, you can email us at
  fastfacts_at_jhu.edu
• You can also send us an instant message!
• GoogleTalk HopkinsFastFacts_at_gmail.com
• AOL Instant Messenger HopkinsFastFacts
• MSN FastFacts_at_jhu.edu

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Survey

• Survey
• At the end of this FastFacts session, well ask
  you to complete a short survey.
• Your honest comments will help us to enhance and
  improve future FastFacts sessions.

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When to Use the Display Purchase Order (ME23N)
Screen
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Agenda

• Today, well be taking a look at
• Session assumptions
• When to use the Display Purchase Order (ME23N)
  screen
• How to access the screen
• Configuring the screen
• How to interpret the screen
• Accessing the invoice information
• Accessing the accounting information
• Questions answers

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Assumptions

• Participants have access to R/3 and the SMR
  Requisitioner or Purchasing Display role
• Participants are beginning or intermediate users
  of SAP R/3
• Participants need to look at more details about
  specific purchase orders
• Special NOTE This is a display transaction you
  cannot modify or change data. Please feel free
  the click around in the screen. You may find
  information that is useful to you not presented
  in this session.

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When to Use Display Purchase Order

• When you need more information about
• A purchase order
• The goods receipt(s) posted to a purchase order
• The invoice(s) posted to a purchase order
• Payment information for the invoice posted to the
  purchase order
• To view the actual scanned invoice image if
  attached
• An assumption is that you have a purchase order
  number obtained through
• A Business Warehouse report
• A packing slip
• The check status screen in shopping cart

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Accessing the Display Purchase Order (ME23N)
Screen
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Accessing the Display Purchase Order Screen
At your user menu, open the SRM Requisitioner or
Purchasing Display folder, double click the
Display Purchase Order (ME23N) transaction.
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Accessing the Display Purchase Order Screen
Or, type in ME23N in the easy access field and
press enter or the click the green check to the
left.
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Accessing the Display Purchase Order Screen
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Configuring the Display Purchase Order Screen
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Configuring the Display Purchase Order Screen
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Configuring the Display Purchase Order Screen
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Configuring the Display Purchase Order Screen
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Configuring the Display Purchase Order Screen
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Configuring the Display Purchase Order Screen
Now click on Purchase order history tab in Item
detail. If there is no Purchase order history
tab, then there has been no posting against this
Purchase order.
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The Display Purchase Order Screen
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Changing the Displayed Purchase Order
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Displaying a Purchase Order
When you enter the screen, the previous purchase
order viewed will be displayed. If you want to
view a different one, you have to change to
another purchase order.
This view has a previous PO number, but we want
to add our own.
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Displaying a Purchase Order
To view another purchase order, click the Other
purch. order button.
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Displaying a Purchase Order
A pop-up Select Document screen will appear.
Enter the different PO number and then press
enter or click on Other document.
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Displaying a Purchase Order
The desired purchase order will be displayed.
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Interpreting the Display Purchase Order Screen
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Interpreting the Display PO Screen
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Interpreting the Display PO Screen
The Purchase Order History tab displays the
documents posted to the purchase order goods
receipt(s) and/or invoice(s).
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Interpreting the Display PO Screen
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Interpreting the Display PO Screen
The Delivery address tab displays the general
delivery information. Click Address details to
get more information.
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Interpreting the Display PO Screen
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Interpreting the Display PO Screen
Back in the Purchase order history tab, the
goods receipt(s) displays document number, the
date it was done, and the quantity received.
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Interpreting the Display PO Screen
The Invoice(s) displays the Invoice number, the
date it was done, the quantity, and the amount
billed.
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Displaying a Multi-Item Purchase Order
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Displaying a Multi-Item Purchase Order
Notice there are several items on this purchase
order. Now you are viewing the purchase order
history for only the first item. You can use the
arrows to look at the purchase order history for
each item.
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Displaying a Multi-Item Purchase Order
Now you are looking at the purchase order history
for the next item. Each item on a purchase order
will have its own goods receipt and invoice
documents.
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Displaying a Purchase Order History When there
are Multiple Goods Receipts and Invoices
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Displaying a PO with Multiple Goods Receipts and
Invoices
Notice there are several goods receipts and
invoices on this purchase order. You must scroll
using the bar to the right of the bottom section.
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Displaying a PO with Multiple Goods Receipts and
Invoices
Now you can view all the invoices on this
purchase order and totals for the goods receipts
and invoices.
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Displaying an Invoice
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Displaying an Invoice
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Displaying an Invoice
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Displaying an Invoice
The Invoice Document screen also has the
Services for Objects icon and Follow-on
documents (Accounting Documents) button.
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Displaying the Scanned Invoice Image
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Displaying the Scanned Invoice Image
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Displaying the Scanned Invoice Image
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Displaying the Scanned Invoice Image
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Displaying the Scanned Invoice Image
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Displaying the Scanned Invoice Image
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
Double click on the vendor name to access the
payment information.
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
If the payment was not a check, you only have the
Clearing information as a reference for payment.
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
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Displaying an Invoice Accounting Document
Use the back arrow to return to the Display
Purchase order screen.
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Displaying an Invoice Accounting Document
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In Summary

• Todays presentation discussed and gave examples
  of
• Why to use the display purchase order (ME23N)
  screen
• How to access the screen
• Configuring the screen
• How to interpret the screen
• Accessing the invoice information and possibly
  the invoice image
• Accessing the accounting information

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QA

• Were going to open the phone lines now!
• There will be a slight pause, and then a recorded
  voice will provide instructions on how to ask
  questions over this conference call line.
• Well be answering questions in the order that we
  receive them.
• Well also be answering the questions that were
  emailed to us during the presentation.
• If theres a question that we cant answer, well
  do some research after this session, and then
  email the answer to all participants.

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Thank You!

• Thank you for participating!
• We would love to hear from you.
• Are there certain topics that you would like us
  to cover in future FastFacts sessions?
• Would you like to be a FastFacts presenter?
• Please email us at fastfacts_at_jhu.edu

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Survey

• Before we close, please take the time to complete
  a short survey.
• Your feedback will help us as we plan future
  FastFacts sessions.
• Click this link to access the survey
  http//connect.johnshopkins.edu/fastfactssurvey/
• Thanks again!