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How To Overcome Barriers of Recruiting Research Participants

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In order to develop effective strategies to improve child ... 10.00 McDonald's coupons to complete youth interview. Raffle with prizes. Travel reimbursement ... – PowerPoint PPT presentation

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Title: How To Overcome Barriers of Recruiting Research Participants


1
How To Overcome Barriers of Recruiting Research
Participants
  • The 10th Annual APSAC Colloquium
  • Tuesday, May 28th - Saturday, June 1st 2002
  • Presenters
  • Denise D. Warren, MSW, Jill Pegues, B.S., Rogayah
    Meyer, Ph.D.
  • University of Maryland
  • School of Social Work

2
Introduction
  • In order to develop effective strategies to
    improve child welfare outcomes, as well as to
    establish what works and for whom, it is
    necessary to collect outcome data through
    evaluation research.
  • Obtaining sufficient data for analyses hinges on
    the ability of personnel to recruit and retain
    caregivers to voluntarily participate.
  • Longitudinal studies such as these require that
    participants be willing to participate in
    follow-up research.

3
Learning Objectives
  • Understand What is Involved in Recruiting
  • Employ Successful Recruiting Strategies
  • Identify Ways to Make Research a Positive
    Experience for Participants

4
Anticipate Potential Barriers
  • Know characteristics of your sample
  • Characteristics of our sample population
  • Elderly caregivers
  • Predominately African-American women
  • Caregivers caring for multiple children
  • Limited mobility issues
  • Hard to track
  • Various work schedules and availabilities
  • Various educational, income, and literacy levels

5
Be prepared for the effort required
  • Allows for sufficient amount of data to be
    collected in a timely fashion for data analysis
    purposes
  • Reduces time between planned and actual
    implementation schedules
  • Our Start-up Procedures for Interviewing
  • Training required for interviewers and/or
    recruiters
  • Cold-calling (both anticipated and mid-stream
    change not anticipated)
  • Frequent updates on contact information for
    caregivers

6
Training
  • Our training areas include
  • Communication style
  • Knowledge of projects
  • Rapport building how to establish quickly
  • Cultural considerations
  • Safety
  • Making the call (cold-calling)

7
Making the Call
  • How to get someone to Say YES
  • Phone Etiquette
  • -Introductions (of self and affiliation(s))
  • -Tone of Voice
  • -Mannerisms
  • Using a workable script
  • Mock calling

8
Obtaining Participant Information
  • Because phone/address/participant information
    changes so frequently, we use multiple sources to
    get current information
  • Caseworkers at contracting agency
  • Database searches at contracting agency
  • Telephone book
  • Online searches

9
Scheduling Participants
  • Our procedures for scheduling an interview
  • - Commit participant to day and time.
  • - Schedule interviewer(s).
  • - Depending on location secure a room(s) or
    get
  • driving directions.
  • - Obtain necessary paperwork, equipment, etc.
    to conduct
  • interview.
  • - Confirm interview by phone 1 day before and
    day of
  • scheduled interview.
  • - For interviews scheduled 4 days or more after
    initial
  • call, send confirmation letter in mail.

10
Scheduling Participants cont.
  • Scheduling a single interview may involve
    numerous attempts before an appointment can be
    solidified and/or kept.
  • - Average number of call attempts (per cg) 3
  • (ranging anywhere from 1-9 calls)
  • - Scheduling attempts (i.e how many times
  • we had to reschedule 1 interview before a
    scheduled
  • interview is actually carried out)

11
Strategies and Recruitment Ideas
  • Offer multiple locations to complete interview
  • Locations we offer
  • Caregivers home
  • Local DSS Office
  • University of Maryland
  • Saturday Festival
  • Light refreshments
  • Child care provided
  • Activities/Games/Movies for children
  • 10.00 to complete cg interview
  • 10.00 McDonalds coupons to complete youth
    interview
  • Raffle with prizes
  • Travel reimbursement

12
Strategies and Recruitment Ideas cont.
  • Efforts to Improve Show Rates
  • - Make confirmation and reminder calls.
  • - Brochures.
  • - Be flexible. Tailor times and locations
  • that are convenient for the participant.
  • Establish or maintain positive working
    relationship with those who can assist you in
    obtaining information
  • Helpful tip
  • - Make yourself known to people within their
    agency (i.e.establish a physical
    presence).

13
Strategies and Recruitment Ideas cont.
  • Use of Incentives
  • What we use
  • McDonalds Gift Certificates
  • Movie Passes
  • 10.00 for completion of 1st interview
  • Quarterly Raffles

14
Ensuring that the Interview Process is a Positive
Experience
  • Since longitudinal studies require continued
    participation, it is especially important that
    the first interview is positive such that
    participants are willing to be involved in
    follow-up research.

15
What Works
  • Computerized interviewing
  • Offering multiple locations to complete interview
  • Establishing rapport (over the phone in-person)
  • Listening
  • Making participant feel comfortable
  • Politeness and respectfulness
  • Interacting with young children

16
Conclusion
  • The most important consequences of our research
  • Increasing permanency options available to
    families
  • Providing stability and safety for children
    committed to state care
  • Decreased state costs

17
Thank you.
  • For additional information about this
    presentation, please contact
  • Jill Pegues, B.S.,
  • Rogayah Meyer, Ph.D.
  • Denise D. Warren, MSW
  • University of Maryland
  • School of Social Work
  • 525 West Redwood Street
  • Louis L. Kaplan Hall
  • Baltimore, MD 21201
  • (410) 706-8474
  • http//www.rhycenter.umaryland.edu
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