Shell Alaska Logistics

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Shell Alaska Logistics
Journey Management 08
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Presentation Outline

• Why a JMP
• High Level Process Summary
• Actual Travel Procedures
• Necessary Personal Information
• Requirements for Traveling to Canada
• Questions/Answer Session
• End with Contact Information

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Why are we doing this?

• Justification
• Allows Shell to Account for its Stakeholders
• Simplifies/Streamlines Travel Process for
  Customer
• Establishes a single, Venture-wide application
  POC Internalizes process
• Supports Emergency Management
• Tracks Travelers Reports personnel at each
  location Collects contact information
• Reduces Exposure
• Establishes barriers to ensure Travelers are
  prepared for destination
• Prevents work around travel arrangements on non
  SAI approved aircraft

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High Level Process Summary
Customer Emails

• Process Summary
• Applies to ALL Alaska Venture travelers beyond
  embarkations points (Anchorage Edmonton)
• Logistics handles ALL travel internally
• Focal points ensure all JM objectives are met
• Training, cost coding, and necessary travel
  documents are captured in record (GLMS)
• Worksite specific info is communicated to
  customer
• Customer receives itinerary
• 24/7 support is communicated

Travel Request
Duty Holder delegates
to internal JM Focal Point
JMFP emails customer
seeking necessary info
Customer provides JMFP
with necessary travel info
JMFP populates GLMS,
books travel, and reciprocates
itinerary to customer
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Individual Travel (within Alaska/Canada)
Traveler prepares for travel to Alaska or Canada
to work for Alaska Venture
Traveling only as far as Embk
YES
See Travel to Anchorage
NO
Traveler notifies AK JMP (GX EPW AK Travel
Notification) of intent to travel beyond
Embarkation Points
at least 10 days prior to initial departure
JMP Duty Holder assigns JMP Focal Point to
Traveler
JMP Focal Point sends Travel Request Form to
Traveler
Traveler completes Travel Request Form and
emails it to JMP Focal Point
at least 7 days prior to initial departure
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Individual Travel (cont.)

• JMP Focal Point
• Makes travel arrangements beyond Embarkation
  Point
• Populates GLMS
• Sends itinerary to the Traveler

Traveler makes his/her own travel arrangements to
the Embarkation Point
itinerary locked down within 72 hours of departure
Travel to destination(s)
Conduct business for Shell Alaska Venture
Travel Concludes
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Crew Change/Group Travel
Traveler prepares for travel to Alaska or Canada
to work for Alaska Venture
Crew Coordinator notifies AK JMP (GX EPW AK
Travel Notification) of intent to travel beyond
Embarkation Points
at least 10 days prior to initial departure
JMP Duty Holder assigns JMP Focal Point to Crew
Coordinator
JMP Focal Point sends Travel Request Form to
Crew Coordinator
Crew Coordinator completes Travel Request Form
for all Travelers in Group
at least 7 days prior to initial departure
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Crew Change/Group Travel (cont.)
Crew Coordinator arranges individual itineraries
up to Embarkation Points

• JMP Focal Point
• Makes travel arrangements beyond Embarkation
  Point
• Populates GLMS
• Sends itinerary to the Trip Coordinator

itinerary locked down within 72 hours of departure
Crew Coordinator informs Traveler of itinerary
Travel to Destination(s)
Conduct business for Shell Alaska Venture
Travel Concludes
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Travel only to the Anchorage Shell Office
Traveler prepares for travel to Alaska or Canada
to work for Alaska Venture
Traveler arranges transportation to Anchorage and
FWDs Itinerary to AK JMP (GX EPW AK Travel
Notification)
Traveler checks in upon arrival to the Shell
office
Travel Concludes
Traveler checks out upon departure from the Shell
office
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Necessary Personal Information

• Name
• Contact
• Citizenship
• Residential Address
• Passport Number (Drivers License)
• Passport (DL) Expiration Date
• Company
• Position Title

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Requirements for traveling to Canada

• Necessary Personal Information
• Project Cost Code
• Passport (becomes mandatory)
• Clear criminal background
• 1 criminal event that is less than 10 years old.
• More than 1 criminal event in your lifetime.
• Note
• DWIs, DUIs, and Assault charges most common
  problem in 07.
• Receipt for Passport takes several days. Mail
  receipt not adequate.
• If questionsalways ask ahead of time.

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What Ifs.

• Flying to Anchorage, 3 days of training,
  continuing on to the Kulluk.
• Flying to Anchorage, then driving to Kenai.
• Flying to Anchorage, then taking a bus to Kenai.
• Starting Journey in Point Hope.
• I missed my connection within Alaska.
• I missed my connection to a flight out of Alaska.
• Forget the process and show up in Deadhorse for
  the Kulluk.
• I need a hotel, car rental, or restaurant
  recommendation.
• I cant find lodging in Deadhorse.

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Important Contacts

• All Journey Requests
• GXEPWAKTravelNotification_at_Shell.com
• Number will be reciprocated in email.
• Problems
• Aaron Merritt, Shell Logistics Resource Planner
• Aaron.Merritt_at_shell.com
• 907-646-7160
• Rocky Lee, Shell Aviation Contracts Mgr