UCSF Temporary Employment Program: Activate Your IMS Account

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UCSF Temporary Employment Program Activate Your
IMS Account

• Currently Active Temporary Employees
• Active Within The Last Six Months
• Candidates

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Welcome!

• The Temporary Employment Program (TEP) is
  implementing a new information management system
  (IMS)
• We need your help to update our records
• This entails activating your account on the new
  TEP IMS and updating your profile
• You MUST activate your account to be considered
  for future assignments, so dont delay

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Activate Your Account

• To activate your account you will need to
• Logon to the new system
• Provide us with General Information about
  yourself
• Paste your Resume into our database
• Upload a PDF version of your Resume onto our
  database (optional, but advised)
• Complete a Self-Assessment
• Complete the resume Supplemental section
• Give us two References
• Complete the Affirmative Action Statement
• Save your updated profile
• Logout
• Detailed instructions are provided on the
  remaining slides

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Login

• Enter and the TEP URL http//tep.ucsf.edu
• Click Login

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Login

• Enter Username
• Type your UCSF employee ID number (that begins
  with 02)
• Enter Password
• Enter the last four digits of your social
  security number
• Click SUBMIT

Not sure what your UCSF ID Number is? Check the
lower left hand corner of the Statement of
Earnings for your most recent pay check.
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ChangeYour Password

• To ensure your account remains secure, you are
  encouraged to change your login password
• Click Change Password

All passwords must conform to UCSF password
protocol rules see next slide for details
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UCSF Password Protocol Rules

• Passwords must be a minimum 7 characters
• Passwords cannot contain
• The user's account name
• More than two consecutive characters of the
  user's full name.
• Password must contain characters from three of
  the following four categories
• English uppercase characters (A through Z)
• English lowercase characters (a through z)
• Base 10 digits (0 through 9)
• Symbol characters (!, , , ).

Keep your password in a safe and secure place
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Change Your Password

• Enter
• New Password
• New Password Confirm
• Your Existing Password
• Click UPDATE

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Change Your Password

• The system indicates that your password has been
  changed and automatically logs you out
• Login again using your secure password and
  continue to activate your account

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Enter Profile Information

• When you login, you will see your account status
  as logged in
• Click My Profile

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Provide General Information

• Confirm information that may be already entered
• Type in any missing information in appropriate
  fields
• Use the drop down menus where available
• Click SAVE
• Click NEXT to continue

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Paste Your Resume

• If you are at your desktop
• Open your resume in Word
• Copy an electronic version of your resume
• Paste the copy into the box provided
• If you are using the TEP computer
• Insert your disk or flash drive
• Open Word
• Open your resume
• Copy your resume
• Paste your resume into the box provided
• Formatting will be lost, but your data will be
  searchable, making it easier for our recruiters
  to quickly and easily locate the unique skills
  you provide

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Upload Your Resume

• It is highly recommended that you upload an
  electronic version of your resume.
• If you are at your desktop
• Scroll down the bottom of the resume form
• Click BROWSE
• Select the resume you wish to upload
• Recommended format Word or PDF
• Click Upload Resume
• If you are using the TEP computer
• Insert your disk or flash drive
• Click BROWSE
• Locate your file on the drive housing your
  removable device
• Select your resume
• Click Upload Resume

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Paste Your Resume

• The document name will show up in the box
  adjacent to the Browse button
• Scroll up to the top of the page
• Click SAVE
• The system saves your pasted resume
• The system saves the WORD or PDF version of your
  resume
• You can view you uploaded Resume at any time
• You can logout or continue to build your
  application
• Click NEXT to continue

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Complete the Self-Assessment

• Enter your typing speed
• Use the drop down boxes to indicate years of
  experience and last time performed for each skill
  listed
• Scroll down and enter information into all fields
  that apply to you
• Click SAVE when you have completed the
  self-assessment

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Complete Resume Supplemental

• We are required by law to gather the information
  requested on this form
• You will be asked to indicate
• If you have relatives employed at UCSF
• If you have ever been convicted of an offense
  not listed
• Whether you will submit proof of work eligibility
  at the time of hire

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Complete Resume Supplemental

• If you have a relative employed at UCSF
• Click YES
• Enter their name, department and relationship to
  you
• Click UPDATE

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Complete Resume Supplemental

• If you have ever been convicted of an offense
  not listed click YES
• We require that you complete a Conviction Record
  Statement.
• Obtain this form from
• Client Services Center, HR Department, 3333
  California Street, Suite 305, San Francisco (Box
  1202)
• Or call 415 476-1645
• Or click the from our website link on the resume
  supplement page

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Complete Resume Supplemental

• Indicate whether or not at the time of hire you
  will be able to provide proof of current work
  eligibility
• Use the drop down menu to indicate Yes or No

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Complete Resume Supplemental

• When you have completed all fields on the resume
  supplemental form read the Candidates Statement,
  then
• Scroll down to the bottom
• Click I ACCEPT to digitally sign the resume
  supplemental

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Add Two References

• UCSF requires two references
• If you are activating your account those
  references will not be called unless or until you
  are being considered for a new job assignment
• Click Add a New Reference

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Add Two References

• Enter
• Reference Name
• Reference Phone
• Reference Email
• Your relationship to Reference
• Whether we can contact your reference
• Click Add This Reference
• Repeat this process to add your second reference

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Add Two References

• The system will display your references
• You can always change your references
• Click the Delete? Button adjacent to the
  reference you want to delete
• Click NEXT to continue

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Complete Affirmative Action Statement
UCSF is required by law to collect Affirmative
Action data for statistical purposes. However,
this information is not visible to anyone viewing
your profile.

• Enter Gender
• Enter Ethnicity
• If you do not wish to specify your ethnicity,
  check the I choose not to disclose this
  information option in the drop down menu

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Confirm Your Profile is Complete

• The system displays the Application is complete!
  page
• You have finished activating your account
• Note each part of the application shows a green
  check mark

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Logout

• Click Logout when you are done

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Keep Your Profile Current

• Now that youve activated your account, its your
  responsibility to keep your profile current
• Feel free to login at anytime and update your
  self-assessment or resume
• The more we know about your unique abilities, the
  better chance we have a placing you on
  assignment!

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Questions?

• Contact tepfrontdesk_at_hr.ucsf.edu
• 415.476.4486