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Secretary Positional Guide

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Duties on a Chapter Level. Your Role to the Chapter Vision ... Inspirational Quotes. Leadership is a privilege to better the lives of others. ... – PowerPoint PPT presentation

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Title: Secretary Positional Guide


1
Secretary Positional Guide
  • Shari M. Briggs Region III Secretary

2
Overview
1
2
3
4
5
3
Duties on a Chapter Level
4
Your Role to the Chapter Vision
  • Responsible for getting members non-members to
    events
  • Need to effectively communicate the chapter
    vision to the general body members

5
The Zone Zone Leader
  • Comm Zone Members
  • Secretary
  • Publications Chair
  • Public Relations Chair
  • Telecommunications Chair
  • Your chapter may or may not have these positions
  • Comm Zone Leader
  • The Secretary (This means YOU!)

6
Functional Duties
  • Communications Zone Manager
  • Record minutes in all official meetings
  • Maintain chapter documents
  • Ensure that all events are effectively publicized
  • Editor in Chief for chapter correspondence/publica
    tions
  • Maintain contact with the Regional Secretary
  • Send monthly activity reports to the Regional
    Secretary

7
Your Role in Regional/National Committee
  • Liaison between chapter and Regional Secretary
  • Dissemination of information

National Comm Zone
Regional Comm Zone
Chapter Comm Zone
Chapter Comm Zone
Regional Comm Zone
National Comm Zone
8
Required Communications
  • Monthly report in Word format (template
    available)
  • Monthly Comm Zone conference call
  • Group contact information
    nsbe-r3cz_at_googlegroups.com
  • Will notify when set-up is completed

9
Region III Secretary Contact Information
  • Preferred contact
  • Email region3secretary_at_gmail.com
  • Secondary contact
  • Cell (during office hours) 662-347-9182
  • Office hours
  • During summer M-Th, 830 1030 p.m. EST
  • Will change when school is in session

10
Resources
  • Regional Secretary
  • Available mostly by email
  • Available by cell during office hours
  • Chapter advisors
  • Local Alumni Extension chapters
  • Committee/zone members

11
National Committee Goals
12
National Goals and Objectives
  • Goals are recruitment and retention
  • Increase marketing of programs and membership
    services
  • Increase awareness of Black statistics and
    academics of our community
  • Expand media reach
  • Provide more resources to chapters through
    communications vehicles
  • Develop customer service processes
  • Increase visibility of NSBE leadership and
    awareness of leadership benefits
  • Increase chapter interaction with National
    Regional leaders
  • Increase NSBE history and archiving

13
What does this mean to you?
  • We need YOU to market NSBE in your local area
  • Direct people to resources chapter, regional,
    and national websites YouTube videos, etc.
  • Let REB know what you need so we can provide it
    to you
  • Help us recruit leaders for positions
  • Stay in contact with your counterpart
  • Keep all chapter documentation
  • Relay pertinent information to regional board

14
How to Meet the National Goals
  • Communications is key!! Keep those lines open
  • Stay focused on the task at hand
  • Dont become overwhelmed by your position

15
The Regional Comm Zone
16
REB Secretary Committee Structure
National (AE) Secretary National (AE)
Communications Zone Leader
National (AE) Telecommunications/Communications
Chair
Regional Secretary/Communications Zone Leader
17
Region III Highlights
  • Regional Leadership Conference
  • August 15-17, 2008
  • Kingsport, TN
  • Sponsored by Eastman Chemical
  • Fall Regional Conference
  • November 21-23, 2008
  • Jacksonville, FL
  • Wyndham Hotel
  • A Walk for Education
  • TBD

18
Region III Secretary Strategic Plan
19
Objectives Relation to You
  • Support an increase in program/conference
    participation throughout the region
  • Assistance with marketing on local level
  • Encouragement to members with abilities to
    participate in programs conferences
  • Help market the benefits of participation

20
Objectives Relation to You
  • Support an improvement of communication between
    CEBs, REB, and NEB
  • Maintain contact with your regional counterpart
  • Let counterpart know the chapters needs
  • Understand that REB NEB works for YOU

21
Objectives Relation to You
  • Support an increase in Region III visibility
  • Effectively communicate your regional location
  • Link regional videos to chapter websites
  • Actively recruit qualifying non-members

22
Objectives Relation to You
  • Support an increase in future regional and
    national leaders
  • Consider stepping up to regional/national
    leadership
  • Inquire early about specific positions
  • Conduct research Regional/National Bylaws,
    communicate with person currently in position

23
Final Thoughts
24
FAQ
  • How do I maintain a school/NSBE balance?
  • Never become so engulfed in NSBE that it becomes
    your life. Remember, youre in school to be a
    student first. This doesnt mean give up it
    means to delegate those tasks youre unable to
    finish alone.
  • How do I effectively manage a zone?
  • Be approachable and understanding to your zone
    members. However, be firm in deliverables
    because the work must be done.
  • I have a great idea, but I dont know how to
    approach it. Who can I contact?
  • Your first point of contact should be your zone
    leader (your chapter president in most cases) to
    make sure the idea is in accordance to chapter
    plans. Subsequently, contact your Regional
    counterpart (Secretary) for advice and/or
    information.

25
Regional Secretarys Advice for a Successful Year
  • Understand the event that youre publicizing for
    effective coverage
  • Start early!
  • Be proactive with information
  • Dont get bogged down if you need help, ask!
  • Embrace your board/zone members they are vital
    to your functionality

26
Inspirational Quotes
  • Leadership is a privilege to better the lives of
    others. It is not an opportunity to satisfy
    personal greed. Mwai Kibaki
  • It is better to lead from behind and to put
    others in front, especially when you celebrate
    victory when nice things occur. You take the
    front line when there is danger. Then people
    will appreciate your leadership. Nelson Mandela

27
A Favorite Leadership Poem
  • Dont Quit (excerpt)
  • When things go wrong as they sometimes will, when
    the road youre trudging seems all uphill
  • When funds are low and debts are high, and you
    want to smile, but you have to sigh
  • When care is pressing down a bit, rest if you
    must, but DONT QUIT
  • Success is failure turned inside out, the silver
    tint in the clouds of doubt
  • And you never can tell how close you are, it may
    be near when it seems so far
  • So stick to the fight when youre hardest hit,
    its when things seems worst that you MUST NOT
    QUIT!

28
And My Region Say.
THREE READY!!
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