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Peer Review Process and Responding to Reviewers

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Intimidating for new scientists. The Publication Process. The Peer Review Process. Editor examines title, abstract, and key words. Editor assigns 2-3 reviewers ... – PowerPoint PPT presentation

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Title: Peer Review Process and Responding to Reviewers


1
Peer Review Process and Responding to Reviewers
  • APS Professional Skills Course
  • Writing and Reviewing for Scientific Journals

2
The Peer Review Process
  • A powerful tool
  • Cornerstone of the scientific community
  • Intimidating for new scientists

3
The Publication Process
4
The Peer Review Process
  • Editor examines title, abstract, and key words
  • Editor assigns 2-3 reviewers
  • Reviewers read manuscript
  • Reviewers recommend a decision to editor
  • Editor reads reviews and sends final decision to
    author
  • Total time 4 6 wk (depends on journal)

5
Review Decisions
  • Accepted with no revisions
  • Accepted with revisions
  • Rejected

6
Why Manuscripts Get Rejected
  • Inappropriate for journal
  • Study was poorly designed
  • Conclusions made are not supported by data
  • Manuscript was poorly written or organized
  • Major revisions required

7
What to Do If Rejected
  • Read reviews very carefully
  • Do additional experiments if needed
  • Include other work to expand study if needed
  • Rewrite/revise the manuscript based on reviewers
    comments
  • Resubmission to same journal
  • Does the editor want a resubmission?
  • Must address the issues from the previous review
  • No means NO!
  • Submission to an alternate journal
  • Address issues from previous review
  • Could get the same reviewer(s)
  • Learn from the experience!

8
Revision Needed
  • Read editors letter and reviews
  • Revise the manuscript
  • Respond to reviewers
  • Resubmit revised manuscript

9
Editors Letter
  • Look for clues
  • Minor or major revisions needed
  • Critical issues to deal with
  • Advice if reviewers requests are contradictory
  • Contact if questions

10
Responding to Reviews
  • Read and get mad
  • Put reviews away for 24-48 hours
  • Re-read reviews
  • Try to understand what reviewers are saying
  • Discuss reviews with collaborators mentor
  • Consider which issues are critical
  • Give way on minor inconsequential points
  • Reviewer is ALWAYS right

11
Preparing the Revised Manuscript
  • Common revisions
  • Additional experiments
  • Additional data analysis
  • Re-write unclear or incomplete text
  • Colleague read and comment
  • Prepare manuscript for submission

12
Writing the Response to the Editor
  • Cover letter thanking reviewer and editor
  • Respond to each point
  • Detail changes made to manuscript
  • Point 1 Meaning not clear whether x happened
  • Response Sentence re-written to show x happened
  • Point 1 Period missing in sentence 1
  • Response Period inserted
  • If you think reviewer is wrong, give reasons and
    politely disagree
  • Colleague read and comment

13
Submitting Your Revisions
  • Return letter detailing responses to reviewers
    and revised manuscript to Editor
  • If you decide not to revise the manuscript,
    contact the Editor and withdraw it

14
After Acceptance
  • Final acceptance notice
  • Submit final text and graphics
  • Copyediting and art editing
  • Page proof approval
  • Color figure approval
  • Publication

15
Experience Issues
  • Peer review is a professional AND human endeavor
  • Critical to seek out advice from colleagues
  • Understanding decision based on editors cover
    letter
  • Understanding level of revision needed
  • Dealing with critical comments
  • Writing ability
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